BCT HND Quantity Surveying Management Report: Key Elements Analyzed

This management report, prepared for a BCT HND Quantity Surveying and Construction Economics course, delves into various aspects of management within a construction company. It begins with an acknowledgment and introduction, setting the stage for an analysis of organizational structure, including functional structures. The report identifies key elements of strategic planning, such as vision, mission, objectives, strategies, and resource allocation. It also examines leadership qualities needed for a project manager position, emphasizing communication, integrity, and decision-making. Furthermore, the report explores stress and time management techniques, and the importance of motivation and teamwork for successful project completion. The report concludes with a discussion of these critical management elements.

Management.
BCT HND Quantity Surveying & Construction Economics. 1
Acknowledgement
First and foremost I wish to express my gratitude with all my heart to Almighty god fo
giving me the strength and courage. I feel that I have been very fortunate to be able to follo
course in Quantity Surveying at the British College of Applied Studies. It is an Institution tha
seeks to give the best and updated knowledge in theory and practice in the fields. The insti
goes all out to teach the students well and the students are encouraged to study well.
I would like to thank my subject lecturer MS.Rooshan Shahani for provided de
and clear understand of Management. Next my required heartfelt thanks go to all the profe
as who were helpful me to obtain information.
I would like to express my sincere appreciation to my parents to give me this
opportunity.
It is my pleasant to acknowledge all the individuals and the organizations thos
supported, encouraged and extended their kid cooperation on different level help me to com
this assignment.

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BCT HND Quantity Surveying & Construction Economics. 2
Contents
Acknowledgement ...................................................................................................................................
Introduction .............................................................................................................................................
Task 02. ...................................................................................................................................................
2.1 Name of the Organization and stationary logo. .............................................................................
2.2 Identify the appropriate Organizational structure for your organization. .....................................
2.3 Identify the key elements in strategic plan for your company. .....................................................
2.4 Identify leadership qualities needed for a selected position in your organization. .......................
2.5 Explain the ways of managing stress and time for activities of your organization. ......................
2.6 Identify the features of your organizational culture and decision making process of your compa
.............................................................................................................................................................
Task 03 ....................................................................................................................................................
3.1 Explain the way of motivating in a construction organization at various levels. ..........................
Motivation is important to an organization. .........................................................................................
3.2 Discuss the importance of team work for successful completion of a construction project .........
Reference ................................................................................................................................................
Conclusion ...............................................................................................................................................

Management.
BCT HND Quantity Surveying & Construction Economics. 3
Introduction
Managing others can be one of the toughest challenges we face at work, covering a h
range of responsibilities and tasks. This course gives a complete overview of what a manag
needs to know, covering both technical and relationship skills. Learners will leave with a
thorough understanding of what good management looks like, and how to use it to get the b
from others.
The course covers the parts of management that we’ve found new managers find mo
difficult, like providing feedback and addressing underperformance.

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BCT HND Quantity Surveying & Construction Economics. 4
Task 02.
2.1 Name of the Organization and stationary logo.
Name of the organization: MATIRIK CONSTRUCTION COMPANY

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2.2 Identify the appropriate Organizational structure for your organization.
Organizing
The managerial function of creating a structure of relationships among employees that will
enable them to carry out management’s plans & meet overall objectives.
Organizational Structure
A formal system of working relationships that both separate tasks ( clarifies who should do w
& integrated tasks ( tells people how they should work together.
An organizational structure consists of some sequential strategies. Those are,
 Identification of work that needs to be done accomplishes organizational goals.
 Dividing the total work load into tasks
 Determining detailed rules and systems of working
 Allocation of resources among members
Elements of Organizational Structure
1. Specialization.
The process of identifying particular tasks & assigning them to individual or team who have
been trained to do them.
2. Standardization.
The process of developing an organization’s procedures in a such way that employees perfo
their job in a uniform & consistent manner.
3. Coordination.
The formal & informal procedures that integrate the activities performed by separate group
an organization.
4. Authority.
The right to decide & act.

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BCT HND Quantity Surveying & Construction Economics. 6
Types of organization Structure
1.Functional organizational Structure
A form of departmentalization in which individuals engaged in one functional activity, such
marketing ,finance or HRM are grouped in to one unit
2. product organizational structure
The organizational of a company into divisions that bring together those involved with a cer
typed of product/market.
3.Place organizational structure
Division of department in to different geographical location to control the sales & marketing
Ex: north America, latin America or Europe
1. Matrix organizational structure
An organizational structure in which each employee reports to both a functional managers &
product or group managers.
Organizational Chart
The diagram showing the reporting relationships of functions, departments & individuals
positions within an organization
One way to visualize the interrelationships of above FOUR basic elements is to create an
Organizational chart
Four major pieces of information on Organizational Chart. Tasks : It shows the range of different tasks within the organization.
EX ; insurance to retailing . Subdivision : Each box represent a subdivision of the organization that is responsible for
portion of the work. . Levels of management : The chart show the management hierarchy from the chairman
the board down to the various divisional mangers.
4. Lines of Authority : Vertical lines connecting the boxes on the chart show which positions
have authority over others.

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Functional organization structure
Functional structure is used mainly by smaller firms that offer a limited line of products bec
it makes efficient use of specialized resources. And it makes supervision easier, since each
manager must be expert in only narrow range of skills. In addition, a functional structure m
it easier to mobilize specialized skills and bring them to bear where they are most needed.
As an organization grows, either by expanding geographically or by broadening its product
functional managers have to report to central headquarters; it can be difficult to get quick
decisions. It is often harder to determine accountability and judge performance in a functio
structure.
Company
CEO/Preside
nt
Managing
Director
Country
Manager
Provincial
Manager
District
Manager
Site
Manager
Site
Manager
District
Manager
Site
Manager
Site
Manager
Country
Manager
Provincial
Manager
District
Manager
Site
Manager
Site
Manager
District
Manager
Site
Manage
r
Site
Manage
r

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2.3 Identify the key elements in strategic plan for your company.
Strategic plan. Strategic planning is an organization's process of defining its strategy, or direction
making decisions on allocating its resources to pursue this strategy. A strategic plan is a document used to communicate with the organization the organizat
goals, the actions needed to achieve those goals and all of the other critical elem
developed during the planning exercise. The process of deciding on and analyzing the organization’s mission, objectives str
and resource allocation.
Elements of strategic planning. Vision. Mission. Objectives. Strategies. Resources Allocation.
According to my company all these five key elements are important. Vision.
The company created the vision statement to provide their employees with a
direction and gave their employees.
In my company vision: Mission.
How the organization wants to be perceived in the future, it provides a long-term focu
for the entire organization.
The mission statement of the business was very clear and important to all employees
they will benefit from the direction of the company moving forward.
In my company mission: Objectives.
Objectives are specific, measurable, action oriented, realistic and time bound strategi
that achieve the organization’s goals and vision.

Management.
BCT HND Quantity Surveying & Construction Economics. 9 Strategies.
Strategy is a high level plan to achieve one or more goals under conditions of uncerta
Strategy is important because the resources available to achieve these goals are usua
limited. Strategy generally involves setting goals, determining actions to achiev
goals, and mobilizing resources to execute the actions. Resources Allocation.
In strategic planning, resource allocation is a plan for using available resources
example human resources, especially in the near term, to achieve goals for the future
the process of allocating scarce resources among the various projects or business uni

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2.4 Identify leadership qualities needed for a selected position in your organization.
In my company I select project manager as a position. Here I mentioned what are the leade
qualities of project manager.
Qualities of a leader. Communication.
Excellent communication skills are vital, to enable a project manager to comm
effectively with a broad spectrum of people at different levels within an organization a
externally. Positive Attitude.
A leader with an eternally full cup and a positive mental attitude is a pleasure to enga
with and their enthusiasm automatically rubs off on others. Integrity.
One of the most important things a project leader must remember is that his
actions, and not words, set the modus operandi for the team. Decision Maker.
The personal decisions you make as a Project Manager have a direct impact o
success of a project and ultimately the success of the business itself. Problem solver. A greatprojectmanagershouldpossessexcellentproblemsolvingskills and be
resourceful and creative in their general approach to problems. Team building skills.
A team builder can best be defined as a strong person who provides the substance
holds the team together in common purpose toward the right objective. Excellent communication and interpersonal skills. Excellent delegator. Self-confidence.
A good leader has the self-confidence to embody all these attributes. However, not ev
leader is naturally confident – some are very shy and have had to work hard to develo
their self-confidence and succeed.

Management.
BCT HND Quantity Surveying & Construction Economics. 11 Good listener.
The ability to communicate with people at all levels is almost always named a
second most important skill by project managers and team members. Project leadersh
calls for clear communication about goals, responsibility, performance, expectations a
feedback. And he should be a good listener. Ready to accept victory as well failure. Respectful. Flexible.

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2.5 Explain the ways of managing stress and time for activities of your organization.
In my organization I use these ways to manage the stress and time for activities.
Stress management.
Stress management refers to the wide spectrum of techniques and psychotherapies
controlling a person’s levels of stress, especially chronic stress, usually for the purpo
improving everyday functioning.
Ways of managing stress. Plan the time well.
Being more organized and planning in advance can help reduce stress. It gives y
overview of the things you need to do and helps you identify the tasks you need to comp
to achieve them. In our organization, we have good time management for every activity. Exercise.
Exercise relieves stress in several ways. First, cardiovascular workouts stimulate b
chemicals that foster growth of nerve cells. Second, exercise increases the activit
serotonin and/or norepinephrine. Third, a raised heart rate releases endorphins and a ho
known as ANP, which reduces pain, induces euphoria, and helps control the brain’s respo
to stress and anxiety. Get social support.
Call a friend, send an email. When you share your concerns or feelings with another pers
it does help relieve stress. But it’s important that the person whom you talk to is someon
whom you trust and whom you feel can understand and validate you. Smile and laugh.
Our brains are interconnected with our emotions and facial expressions. When pe
stressed, they often hold a lot of the stress in their face. So laughs or smiles can help rel
some of that tension and improve the situation. Sleep.
Everything breaks down when you don’t sleep well. Any sleep disturbance will dim
mental performance. Stress affects sleep and vice versa. Avoid negative people.
Once the negativity is out there, it’s up to you to tell your brain not to dwell on it. And, w
if you’re like me, that cognitive exchange demands a lot of energy. Meditate.
Meditation and mindful prayer help the mind and body to relax and focus. Mindfulness ca
help people see new perspectives, develop self-compassion and forgiveness.