Report on Organizational Structure: Butula Sugar Company Analysis

This report provides an analysis of the organizational structure of Butula Sugar Company, a sugar manufacturing company. It begins by defining organizational structure and its importance in defining roles, responsibilities, and communication channels within an organization. The report then outlines the company's structure, which includes the Board of Directors, Chairperson, Chief Executive Officer, General Manager, Departmental Managers, Supervisors, and Junior Employees. Each role's specific duties and reporting relationships are detailed, emphasizing the importance of clear communication and defined responsibilities. The report highlights the responsibilities of the Board of Directors in setting policies, the Chairperson in linking employees with the board, and the CEO in overseeing operations. The General Manager ensures communication between departments and the CEO, while Departmental Managers head various departments, and Supervisors oversee junior employees. The report emphasizes the significance of each role in achieving the company's goals and objectives. The report concludes by referencing relevant academic sources that support the concepts discussed.

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Running Head: ORGANIZATIONAL THEORY
Organizational Structure
Name of Student
Name of University
Name of Tutor
Date

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ORGANIZATIONAL STRUCTURE
An organization is a unit that brings many people together with a purpose of achieving some
specific goals. An organization may be made up of several or few departments and each of
them is responsible for specific functions that enable such organization to carry out its
mandate accordingly (Buttle, 2010). The most important role of an organizational structure is
to state how activities for example allocation of duties and responsibilities, and coordinating
and supervising tasks (Brooksbank, 2011). Organizations should, therefore, be efficient,
flexible, and inclusive so that those who work within it find working there enjoyable. More
specifically, organizational structure can be seen as a mirror that helps the employees to view
their responsibilities, organization, and the corresponding environment.
The organization I work for is structured in a simple manner that allows each employee to
exactly understand his or her responsibilities and to communicate through well-defined
channels. It is a sugar manufacturing company. As I have mentioned that this organization
houses many departments, it is clear that a number of people responsible for each department
manage the organization. The organization consists of the following structure:
 Board of Directors
 Chairperson
 The Chief Executive Officer
 General Manager
 Departmental Managers
 Supervisors
 Junior employees
The office holders of each office mentioned above have specific duties and must report to
their seniors as required. Several studies of organization structures have indicated that for
organizations to achieve their best, communication must be proper and each employee must

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ORGANIZATIONAL STRUCTURE
be aware of his or her duties. The following are the description of the responsibilities of the
office bearers stated above:
Board of Directors
In Butula Sugar Company, the board is made up of six individuals who are elected by the
farmers and they must come from within the region where the company is located. The main
responsibility of the board is to make policies that are used to run the organization. Other
functions of the board of directors include
 Enact policies that govern the organization
 Make decisions for the senior management
 Consult with the senior management on the issues touching the organization and the
corporate sector.
The board of directors forms the head of the organization thereby acting as a bridge between
the senior management and the government. In many occasions, the board present and
dialogue issues concerning the company with the respective government sector or
department.
The Chairperson
The chairperson of the company has a responsibility to link the rest of the employees with the
board of directors. He or she chairs all the meetings that involve the CEO and the other
employees and acts as a secretary to the board of directors. The chairperson has limited
responsibilities unlike the chief executive officer, who must always be present at the site.
The Chief Executive Officer
This one of the busy person in the company because he or she must always stay at the site to
oversee the operations. His main work is to ensure that that the policies enacted by the board
of directors are implemented appropriately. Apart of making sure that policies are
implemented perfectly, the Chief Executive Officer, does the following things:

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ORGANIZATIONAL STRUCTURE
 Supervising the operations of the organization
 Responsible for recruitment of the rest of the employees
 He or she is answerable and consults with the chairperson to ensure that every object
of the company is properly and conclusively handled.
 Responsible for overseeing the financial aspects of the company
The General Manager
He is answerable to the chief executive officer and ensures that there is a constant
communication between him or her and the chief executive officer. The general manager
must supervise the departmental managers and ensure that the departmental managers give
them conclusive reports about every activity that takes place within the organization. In
addition to ensuring that the departmental managers do their work of supervision, they also
ensure that the policies are followed to the dot.
Departmental Managers
Their main responsibility is to head various departments. In our organization, there are
different departments and each of them has specific duties to act upon, but the departments
have to work unanimously with one another to ensure achievement of a common goal.
Supervisors
The supervisors are answerable to departmental managers and they work within specific
departments. Their main work is to do the constant checking of the junior employees and give
them direction in line with the directions of the departmental heads.

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ORGANIZATIONAL STRUCTURE
Junior Employees
These employees carry the bulk of the work within our organization. They ensure that day-to-
day activities are done and that the objectives and goals are met at the end. They form the
most important group of workers in any organizational structure.

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ORGANIZATIONAL STRUCTURE
References
Brooksbank, R. (2011). Managing Organizations. Management
Intelligence & Planning, 12(4), 10-14. http://dx.doi.org/10.1108/02634509410060695
Buttle, F. (2010). Organizational structure worksheet—a practical planning tool.
Long Range Planning, 18(4), 80-88. http://dx.doi.org/10.1016/0024-6301 (85)90088-
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