Statement of Work: Website Redevelopment for PHL - MBA 641 Project

This document presents a Statement of Work (SOW) for Pashendale Holdings Ltd (PHL), an Australian construction company aiming to enhance marketing and customer service through a website redevelopment project. The SOW details the project's scope, including in-scope (meetings, prototype development, content incorporation, customer testimonials, project review) and out-scope (contractor details, project workshops) elements. Work requirements are outlined across four phases: planning, designing, implementation, and conversion, each with specific tasks and deliverables. The schedule provides a timeline for project activities, aiming for completion by December 25th, and the pricing section allocates a budget of $265,000 across various project tasks. Finally, the document specifies acceptance criteria, emphasizing meeting deadlines and budget, accomplishing project objectives, and providing a user-friendly interface. This SOW serves as a comprehensive guide for the website redevelopment project, ensuring alignment between PHL's objectives and the project's execution.

Running head: PROJECT MANAGEMENT
Project management
Name of the Student
Name of the University
Author’s Note

1
PROJECT MANAGEMENT
Table of Contents
1. Introduction/Background.......................................................................................................2
2. Project scope..........................................................................................................................3
3. Work requirements.................................................................................................................3
4. Schedules/milestones and pricing..........................................................................................5
4.1 Schedule...........................................................................................................................5
4.2 Pricing..............................................................................................................................8
5. Acceptance Criteria..............................................................................................................11
Bibliography.............................................................................................................................13

2
PROJECT MANAGEMENT
1. Introduction/Background
The paper mainly reflects on the preparation of a statement of work for a construction
company named “Pashendale Holdings Ltd” (PHL). The company plans to focus on both the
marketing service and on the customer service and for this the organization utilizes multi-
tiered approach for getting a number of clients as well as to gather various types of market
related information. In order to do so, the organization wants to redevelop their present
website by updating it successfully. The main reason behind the update is that the company
wants to build one of the website that must have detailed content about the testimonials of the
customers, recent new about the company as well as other types of information related with
new building development. The organization also wants a website that would be able to
provide more user friendly interface and the website much also include the delivery of the
feedback for the clients as it will be helpful in improving the different types of interactions
that is mainly done with the company. It is found that as the construction, testing,
implementation of the website can’t be done within the organization thus the entire work
needs to be outsourced.
The statement of work document which was prepared generally includes scope of the
project as well as description of the project. It is found that the document also includes work
requirement that provides details about each phase of the project that needs to be executed in
order to finish the project. The detailed schedule with milestones and budget is also provided
that mainly helps in reflecting on the budget and time that is needed for website
implementation. Furthermore, the paper reflects on the acceptance criteria that needs to be
present so that the project get accepted by PHL

3
PROJECT MANAGEMENT
2. Project scope
Project scope mainly refers to the information as well as detail that are mainly
required in order to start a project. It helps the project managers to properly allocate the
proper amount of work that is mainly needed for successfully finishing a project and
primarily concerned with controlling what is and what not is included in the scope of the
project. The scope of the project is mainly categorized into in-scope and out scope.
In scope
 Proper arrangement of meeting for gathering details
 The prototype for the organization website is developed
 Proper construction of the navigation structure
 Site content for the project is mainly incorporated
 Adding various testimonials of the customers
 Working on project review as well as testing
 Updating the website with proper details
Out scope
 Details about the contractors are not incorporated
 Information about the project workshop was also not arranged
3. Work requirements
It is found that the website for PHL will be get completed in four phases that is
planning phase, designing phase, implementation phase as well as closure phase which are
elaborated below:

4
PROJECT MANAGEMENT
Planning phase: In the project planning phase, different types of ideas are mainly
gathered which are helpful in meeting the project goals. After determining proper idea, an
agreement is created by the legal department which is further signed by the contractor and the
project manager. In addition to this project contractor review procedure is selected and lastly
the document of SOW is also released.
Designing phase: Different types of new ideas are gathered for updating and
designing the website in such a way that it helps in meeting the project requirement. After the
ideas are gathered, proper changes within the design of the website are created. After making
the changes, proper feasibility analysis is mainly undertaken and then proper budget for the
project is assumed. After checking proper project feasibility, it is quite important to develop a
project proposal on website redevelopment.
Implementation phase: In the project implementation phase, it is found that
prototype of the project is properly designed. After the prototype is designed, the database of
the website is designed which is further followed by code validation. In addition to this,
testing of the cross browser is done and again the content pages are developed. After then
proper navigation structure is created and then proper details about the content pages are
successfully incorporated which further includes details about the customers testimonials and
ore. Lastly, proper review as well as testing is mainly undertaken for making sure that the
entire project is implemented successfully and the redeveloped website will meet the
objectives of the organization.
Conversion phase: In the project conversion phase, it is found that proper facility of
training is mainly arranged for the staffs so that they do not face any type of difficulty. After
the training sessions get completed, proper approval from the project on different documents
is achieved. In addition to this, the entire project is reviewed which further determines the

5
PROJECT MANAGEMENT
checklist of the project and then a written status for the entire project is achieved. Moreover,
the project is signed off and closed.
4. Schedules/milestones and pricing
4.1 Schedule
The schedule which is provided below reflects that redevelopment of the website will
get completed by 25th of December. The table that is provided below showcase the detailed
duration with starting and closure date of the project activities.
WBS Task Name Duration Start Finish
0
Redeveloping and updating website of
PHL
86 days Wed 28-08-19
Wed 25-12-
19
1 Planning phase 23 days Wed 28-08-19
Fri 27-09-
19
1.1
Discussing on the requirement of the
project
2 days Wed 28-08-19
Thu 29-08-
19
1.2
Identifying the best option for
achieving the objective
2 days Fri 30-08-19
Mon 02-09-
19
1.3 Creating agreement and sign it 1 day Tue 03-09-19
Tue 03-09-
19
1.4
Hiring the staffs who are required for
the project
3 days Wed 04-09-19 Fri 06-09-19
M1
Milestone 1: Releasing the statement
of Work
0 days Fri 06-09-19 Fri 06-09-19
1.6 Contractor selection review 14 days Mon 09-09-19 Thu 26-09-

6
PROJECT MANAGEMENT
procedure 19
1.7
Selecting the best contractor for the
project
1 day Fri 27-09-19 Fri 27-09-19
2 Designing of the website 15 days Mon 07-10-19
Fri 25-10-
19
2.1 Gathering different types of ideas 3 days Mon 07-10-19
Wed 09-10-
19
2.2
Identifying the ideas that meet project
objective
2 days Thu 10-10-19 Fri 11-10-19
2.3
Making revision within the project
design
4 days Mon 14-10-19
Thu 17-10-
19
2.4
Undertaking the feasibility of the
project
2 days Fri 18-10-19
Mon 21-10-
19
2.5 Assuming the required budget 1 day Tue 22-10-19
Tue 22-10-
19
2.6
Developing a project proposal on
website redevelopment
3 days Wed 23-10-19 Fri 25-10-19
M2
Milestone 2: Getting approval for the
project
0 days Fri 25-10-19 Fri 25-10-19
3 Project implementation phase 30 days Mon 28-10-19
Fri 06-12-
19
3.1
Implementing the prototype that is
designed
6 days Mon 28-10-19
Mon 04-11-
19
3.2 Database development for the project 4 days Tue 05-11-19 Fri 08-11-19

7
PROJECT MANAGEMENT
3.3
Code validation for website
development
3 days Mon 11-11-19
Wed 13-11-
19
3.4 Testing of the cross-browser 2 days Thu 14-11-19 Fri 15-11-19
3.5 Getting successful optimization 2 days Mon 18-11-19
Tue 19-11-
19
3.6 Developing the website 5 days Wed 20-11-19
Tue 26-11-
19
3.7 Developing the content pages 3 days Wed 27-11-19 Fri 29-11-19
3.8
Adding user friendly navigation
structure
1 day Mon 02-12-19
Mon 02-12-
19
3.9
Adding details within the content
pages
2 days Tue 03-12-19
Wed 04-12-
19
3.10 Undertaking review as well as testing 2 days Thu 05-12-19 Fri 06-12-19
M3
Milestone 3: Implementation phase
completion
0 days Fri 06-12-19 Fri 06-12-19
4 Project conversion phase 13 days Mon 09-12-19
Wed 25-12-
19
4.1 Training 5 days Mon 09-12-19 Fri 13-12-19
4.2 Getting approval for other documents 2 days Mon 09-12-19
Tue 10-12-
19
4.3 Project review 6 days Wed 11-12-19
Wed 18-12-
19
4.4 Determining checklist for the project 2 days Thu 19-12-19 Fri 20-12-19
4.5 Developing written status for the 2 days Mon 23-12-19 Tue 24-12-

8
PROJECT MANAGEMENT
project 19
4.6 Getting sign off for the project 2 days Mon 23-12-19
Tue 24-12-
19
4.7 Closure of the project 1 day Wed 25-12-19
Wed 25-12-
19
M4
Milestone 4: Completion of the
project conversion phase
0 days Wed 25-12-19
Wed 25-12-
19
4.2 Pricing
The budget that is provided below showcase that redevelopment of the website will
get completed within the budget that is around $265,000. The budget that is required for
executing each of the activities of the project is reflected in the below table.
WBS Task Name Duration Resource Names Cost
0
Redeveloping and
updating website of PHL
86 days $265,000.00
1 Planning phase 23 days $30,000.00
1.1
Discussing on the
requirement of the project
2 days
Business analyst,
Team members
$3,000.00
1.2
Identifying the best
option for achieving the
objective
2 days Business analyst $2,000.00
1.3
Creating agreement and
sign it
1 day HR manager $6,000.00
1.4 Hiring the staffs who are 3 days HR manager $9,000.00

9
PROJECT MANAGEMENT
required for the project
M1
Milestone 1: Releasing
the statement of Work
0 days $0.00
1.6
Contractor selection
review procedure
14 days Project manager $5,000.00
1.7
Selecting the best
contractor for the project
1 day HR manager $5,000.00
2 Designing of the website 15 days $145,000.00
2.1
Gathering different types
of ideas
3 days
Business analyst,
Team members
$5,000.00
2.2
Identifying the ideas that
meet project objective
2 days
Business analyst,
Team members
$9,000.00
2.3
Making revision within
the project design
4 days Project designer $85,000.00
2.4
Undertaking the
feasibility of the project
2 days Financial manager $8,000.00
2.5
Assuming the required
budget
1 day
Financial manager,
HR manager
$10,000.00
2.6
Developing a project
proposal on website
redevelopment
3 days
Project manager,
Project planner
$28,000.00
M2
Milestone 2: Getting
approval for the project
0 days $0.00
3 Project implementation 30 days $60,000.00

10
PROJECT MANAGEMENT
phase
3.1
Implementing the
prototype that is designed
6 days IT developer $9,000.00
3.2
Database development
for the project
4 days
Database
administrator
$8,000.00
3.3
Code validation for
website development
3 days Coder $7,000.00
3.4
Testing of the cross-
browser
2 days Tester $4,000.00
3.5
Getting successful
optimization
2 days Application manager $5,000.00
3.6 Developing the website 5 days
Application
manager, IT
developer
$15,000.00
3.7
Developing the content
pages
3 days Application manager $3,000.00
3.8
Adding user friendly
navigation structure
1 day Coder, IT developer $2,000.00
3.9
Adding details within the
content pages
2 days Application manager $4,000.00
3.10
Undertaking review as
well as testing
2 days Tester $3,000.00
M3 Milestone 3:
Implementation phase
0 days $0.00

11
PROJECT MANAGEMENT
completion
4 Project conversion phase 13 days $30,000.00
4.1 Training 5 days Trainer $15,000.00
4.2
Getting approval for
other documents
2 days Project manager $1,000.00
4.3 Project review 6 days Project manager $6,000.00
4.4
Determining checklist
for the project
2 days Project planner $2,000.00
4.5
Developing written
status for the project
2 days Project manager $3,000.00
4.6
Getting sign off for the
project
2 days Project planner $1,000.00
4.7 Closure of the project 1 day Project manager $2,000.00
M4
Milestone 4: Completion
of the project conversion
phase
0 days $0.00
5. Acceptance Criteria
An acceptance criterion is one of the criteria that reflect whether one of the software
products get either accepted by the client or it gets rejected. Similarly, PHL Company will
accept the newly updated website if all the needs of PHL will be fulfilled and the acceptance
will be done on the criteria that are provided below: