CNA613 Project Plan: Improving Pediatric Emergency Department Skills

This project plan outlines a strategy to address skill gaps in a pediatric emergency department, specifically concerning nasogastric tube (NGT) insertion. The project aims to train staff to improve their competence in this procedure, thereby reducing patient wait times and enhancing the quality of care. The plan includes a project overview, problem statement, goals, objectives (SMART), deliverables, and outcomes. It details the scope, time management (Work Breakdown Structure and schedule), communication and stakeholder management plans, a project management office structure with a human resources plan, a budget/cost management plan, and a risk management plan. The plan also addresses quality assurance and project closure procedures. The project involves a WBS with various tasks, milestones, and a timeline spanning several weeks, focusing on requirements gathering, project implementation, and closing activities. The project’s success hinges on effective communication, stakeholder engagement, and adherence to the defined schedule and budget. The project is a student submission to the Desklib platform.

Project Plan
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your Project Name
Project Plan
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Version as at 30 August 2024
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v 1.0
Acknowledgements
The contribution of the following individuals in preparing this document is gratefully
acknowledged:
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DOCUMENT ACCEPTANCE and RELEASE NOTICE
This is release is version v 1.0 of the your Project Name Project Management Plan.
The Project Plan is a managed document. For identification of amendments, each page contains
a version number and a page number. Changes will only be issued as a complete replacement
document. Recipients should remove superseded versions from circulation. This document is
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Complete the version control below
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Overview
Table of Contents
1. Executive Summary...........................................................................................................6
2. Overview...........................................................................................................................7
2.1. Project Title...............................................................................................................7
2.2. Project Background...................................................................................................7
2.3. Project Problem Statement & Project Goal...............................................................7
2.4. Objective(s)...............................................................................................................7
2.5. Output(s) (Deliverables)............................................................................................8
2.6. Outcome(s)...............................................................................................................8
2.7. Exclusions..................................................................................................................8
2.8. Assumptions and Constraints....................................................................................9
3. Scope & Time Management Plans.....................................................................................9
3.1. Methodology of Work Breakdown Structure (WBS) and Activities...........................9
4. Communications & Stakeholder Management Plans.......................................................13
4.1. Summary & Introduction.........................................................................................13
4.2. Communications Management Plan.......................................................................17
4.3. Reporting Requirements.........................................................................................17
5. Project Management Office Structure & Human Resources Plan.....................................18
5.1. Project Organisational Structure.............................................................................18
5.2. Human Resources Management Plan.....................................................................19
6. Budget/Cost Management Plan.......................................................................................20
6.1. Introduction............................................................................................................20
6.2. Project Budget and Cost Plan..................................................................................21
7. Risk Management Plan....................................................................................................25
7.1. Introduction............................................................................................................25
7.2. Risk Categories........................................................................................................25
7.3. A Basic Risk Register................................................................................................27
8. Quality Plan.....................................................................................................................28
8.1. Quality Management Plan.......................................................................................28
9. Project Closure & Outcome Realisation...........................................................................29
10. Appendix 1......................................................................................................................30
11. Appendix 2......................................................................................................................30
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Communications & Stakeholder Management Plans
1. Executive Summary
The report deals with the need of skilled staffs for the nasogastric insertion in the emergency
department of paediatric treatment. This report also deals to decrease the time frame of
waiting for the patients. The report consists of the following:
 A project overview stating what the project is dealing with, the scope management
plan, the stakeholder management plan, the human resource plan, budget
management plan for developing the project, risk management plan and the quality
plan for developing the project.
 The idea of the project was mostly generated from the admission department where
the patients had to wait for long time before inserting the NGT as there was not
enough number of trained nurses. The PED department initiated the request of
enhancing the time frame of patients waiting for the PED service.
 The success criteria of this project is hiring more trained staffs who will be able to
carry out the NGT process in the DED department so that the patients do not have
to wait for the treatment.
 The project will deliver the scope and the time management for implementing
trained staffs for carrying out the NGT process in the PED department.
 The project sponsor who are associated in developing the project are the
management team of the PED department and the hospital funding system.
 The project sponsors will report to the hospital management system and the
directors of the hospital who are indirectly associated with the project.
 There are many risks that can be encountered for developing the project. All those
risks are defined in this project.
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Overview
2. Overview
2.1. Project Title
Identifying gap in the staff skills for the nasogastric insertion in the paediatric emergency
department.
2.2. Project Background
In PED (Paediatric Emergency Department), there is a need of skilled staffs and nurses who
will be able to feed the children through NGT (Nasogastric Tubes). The staffs are not capable
enough to perform the task to insert the tubes. There is a gap for the staffs for providing
service to the patients as because they are not trained for doing so. There is also no proper
study to find out the complications that the patient faces in the PED for the delaying in the
NGT insertion and to wait for the patients.
This project includes carrying out an audit that will include the need of the nasogastric
treatment by reviewing the medical records. The project will include training the employees
of the hospital so that they can carry out the NGT inserting. The PED department of the
hospital needs a change so that they can carry out a better service for the patients. The
approximate time that the patients had to wait for the NGT treatment is approximately 7 to
9 hours. So, the official management team of the hospital decided to implement a change
management that will change the working process of the hospital.
2.3. Project Problem Statement & Project Goal
2.3.1. Project Problem Statement
This project proposes to achieve the maximum staff competence in the paediatric sections
for the insertion of nasogastric tubes in the patients. This project will also implement many
new opportunities for the existing employees and will decrease the cost for the health
budget.
2.3.2. Project Goal
The main area of the project is to carry open up new opportunities for the employees
working in the organization, lessen the cost of health check and also decreases the waiting
time for the patients for getting their paediatric treatment of inserting NGT (Nasogastric)
tubes.
2.4. Objective(s)
SMART objectives of the project are:
Specific: The exact goal of this project is to improve the paediatric department of the
hospital so provide better service to the patients.
Measurable: The project is measurable because the result after implementing this project
will help the patients to get better service and increase the employment among the staffs of
the hospital.
Achievable: The project is achievable as because this project includes a project schedule of
all the activities that are to be carried out for successful completion of the project and all
those target will be achieved accordingly.
Realistic: The project is realistic because this project will be used to improve the service of
the paediatric department in the hospital.
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Communications & Stakeholder Management Plans
Timebound: The project is time bound as there is specified time allotted for completing the
project and the time is to be maintained for the project.
2.5. Output(s) (Deliverables)
The project deliverables are:
 A documentation report
 A schedule Gantt chart defining all the activities of the project
 A training department for providing training to the existing staffs
 A budget report stating the cost of implementing the project
 Risk report stating the risks included in the project.
2.6. Outcome(s)
The outcomes of this project are:
 The target outcome of this project has improved the paediatric services of the
hospital management system and trained the staffs about insertion of NGT Tubes.
 After completion of the project activities, the hospitals can use this project.
2.7. Exclusions
The exclusions for this project are:
 Project mitigation plans that will be considered by the project stakeholders is not
included in this project.
2.8. Assumptions and Constraints
2.8.1. Assumptions
The assumptions that are to be taken for this project are:
 The meetings that will be held regarding the project are to be carried out between
the manager of the project, management officials and all project stakeholders.
 The cost of the project is taken as an arbitrary value.
 The deadline for completing the project is assumed.
2.8.2. Constraints
The constraints associated with the project are listed below:
Schedule: The project schedule specifies the project timeline that are stated according
to the components that are to be delivered. This will include the complete schedule of the
project.
Cost: The cost of this project will include all the financial limitations of all the resources
that are to be included in the project and total limit
Scope: The scope of this project includes particular goals, the deliverables of the project
and all tasks that helps in defining the boundaries related with the project.
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3. Scope & Time Management Plans
3.1. Methodology of Work Breakdown Structure (WBS) and Activities
The particular methodology that is used to develop the Work Breakdown Structure is firstly
to determine the processes that are involved in carrying out the project and the tasks that
are worked independently in the project. After defining the project scope in the project, the
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Communications & Stakeholder Management Plans
WBS makes the project easily to be competed. The WBS in the project helps to identify if
something is wrong in the project and then implement the project successfulness.
In this WBS, the leader is responsible writing down the project in hierarchy fashion so the
project activities will get completed in successful manner. There are many sub tasks that are
included in the project WBS. The project hierarchy in the WBS mainly continues with the
determination of others and are based on the rules as well as the laws with the activities
that are identified in the project. Methodology of WBS will include all the items that will help
to identify the activities whether they are complete or not.
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3.1.1.
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Communications & Stakeholder Management Plans
3.1.2. High-Level Project Work Breakdown Structure (WBS) Schedule
WBS No.
Description
Duration
(weeks) Start Date Finish Date
Lev 1
Lev 2
Lev 3
1 Project Initiation 5 days Fri
17/05/19
Thu
23/05/19
1.1 Requirement Gathering 1 day Fri
17/05/19
Fri
17/05/19
1.1.
1 Collecting the Requirements 1 day Fri
17/05/19
Fri
17/05/19
1.2 Organizing Meeting 1 day Mon
20/05/19
Mon
20/05/19
1.3 Analysing Requirements 2 days Tue
21/05/19
Wed
22/05/19
1.4 Finalizing Requirements 1 day Thu
23/05/19
Thu
23/05/19
1.5 Project Sign In 0 days Thu
23/05/19
Thu
23/05/19
2 Project Development 8 days Fri
24/05/19
Tue
4/06/19
2.1 Collection staff information 2 days Fri
24/05/19
Mon
27/05/19
2.1.
1 Get Staff names 1 day Fri
24/05/19
Fri
24/05/19
2.1.
2 Get staff details 1 day Mon
27/05/19
Mon
27/05/19
2.2 Collecting data of patients requiring
NGT Tubes
2 days Tue
28/05/19
Wed
29/05/19
2.3 Analysing the data 2 days Thu
30/05/19
Fri
31/05/19
2.4 Organizing staff meeting 2 days Mon
3/06/19
Tue
4/06/19
2.5 Meeting with trainer 0 days Tue
4/06/19
Tue
4/06/19
3 Project Implementation 6 days Wed
5/06/19
Wed
12/06/19
3.1 Organizing Seminar 2 days Wed
5/06/19
Thu
6/06/19
3.2 Conducting Training session 2 days Fri 7/06/19 Mon
10/06/19
3.3 Provide Training Materials 1 day Tue
11/06/19
Tue
11/06/19
3.4 Allocating Nurse in PED
Department
1 day Wed
12/06/19
Wed
12/06/19
4 Project Closing 2 days Thu
13/06/19
Fri
14/06/19
4.1 Analysing the requirements 1 day Thu Thu
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Communications & Stakeholder Management Plans
13/06/19 13/06/19
4.2 Creating checklist for project
requirements
1 day Fri
14/06/19
Fri
14/06/19
4.3 Project Sign Off 0 days Fri
14/06/19
Fri
14/06/19
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Communications & Stakeholder Management Plans
3.1.3. High-Level Milestones Schedule
WBS Description Due Date
1.5 Project Sign In Thu 23/05/19
2.5 Meeting with trainer Tue 4/06/19
4.3 Project Sign Off Fri 14/06/19
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Communications & Stakeholder Management Plans
4. Communications & Stakeholder Management Plans
4.1. Summary & Introduction
All stakeholders who are included with the project are practice of clinical nurse consultant in
the hospital, the associated clinical educator, the patients, the project manager, and the
owner of the hospital. They are directly and indirectly related with the project. The
stakeholders associated with the project has high impact as well as low impact on the
project according to their work done in the project. The stakeholders have power on the
projects and the interest on the project. All the stakeholders’ power and the level of interest
are explained in the diagram below. Another stakeholder who is related with this particular
project is the government who has indirect impact on the project.
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4.1.1. Stakeholders Influence | Interest Matrix
LEVEL OF INTEREST
LOW HIGH
LEVEL OF INFLUENCE (POWER)
HIGH
Govt Authorities etc
KEEP SATISFIED
KEY STAKEHOLDERS
MANAGE CLOSELY
Government Clinical educator,
Project manager
LOW
General public etc
MONITOR
Employees, Suppliers etc
KEEP INFORMED
Patients Nurses
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