Recruitment Report: Facilities Manager Position at Penguin Events

Desklib provides past papers and solved assignments. This report details the recruitment process for a Facilities Manager.

Job Description and Person Specification
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Table of Contents
Introduction................................................................................................................................3
LO3............................................................................................................................................4
LO4............................................................................................................................................8
Conclusion..................................................................................................................................9
Reference List..........................................................................................................................10
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Introduction
Recruitment process is an important process in every organisation. It involves hiring of the
suitable employee for a specific job role. Thus, the recruitment function falls under the
human resource department. Some organisations even use third party firms for this process.
In this report, the event management company Penguins Events are hiring young, talented
and aspiring face for the post of facilities manager.
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LO3
Prepare a job description and person specification
In event management company Penguins Events, there is vacancy for the position of
Facilities manager. The job description for the profile is given below:
Facilities Manager
Penguin Events
Job Brief
Penguin Events is looking for young, talented and aspiring facilities manager to oversee the
activities in an event. You shall be responsible for maintaining the facilities provided to the
guests in an event. Moreover, you have to ensure that the facilities are provided to the guests
on proper time and in perfect order.
The ideal candidate is required to have presentable personality, and is well organised. He/she
must be able to utilise the resources within the given stipulated budget. The candidate must
possess excellent leadership and communication skills along with he/she must be efficient in
handling different tasks and critical situation. Moreover, the candidate must be friendly to
deal with the guests.
Responsibilities
 Make Plans about the facilities to be provided in the event
 Co-ordinate with project manager and project executives
 Delegate the responsibilities to junior executives
 Manage the resources as well as keep the health and safety supplies ready
 Manage the operational costs
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 Control overall activities like controlling and managing delegates and junior staffs.
Requirements
 Must possess excellent communication and interpersonal skills
 Should have minimum of two years of experience as facilities manager
 Must have good organization skills
 Must possess excellent leadership skills
 Bachelor’s degree in event or hospitality management
The company provided a person specification below:
Company name: Penguin Events
Job title: Facilities Manager
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Criteria Essential requirements Desirable requirements
Qualifications Bachelor’s Degree in
Event or Hospitality
management
Master’s degree in event
management along with
internship at any hospitality
industry or event management
company
Skills/competencies Communication skills
Leadership skills
Organization skills
Have good budgeting skills
Drafting skills
Time management skills
Knowledge Sound knowledge in
planning facilities
provided to delegates
Must have knowledge about
planning resources according
to the budget
Previous experience In any hospitality or
event management
company
Experience as facilities
manager in event management
company
Experience
Required
Minimum one to two
years of experience
More than two years of
experience

Table 1: Outline of Person Specification
(Source: Created by the learner)
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LO4
Understanding different recruitment approaches available according to type of vacancy
For the job position of facilities manager, the human resource department can recruit using
two approaches (Van der Wagen and White, 2018):
 Internal recruitment: This approach is also known as in-house recruitment process.
As per this approach of recruitment, the organisation selects among its own
employees to fill in a particular job position. This approach of recruitment is quite
beneficial for the organisation, as it is cheaper and quicker process of recruiting. The
employees are familiar with the process of the company and its people (Shammot,
2014). Further, the organisation knows about the strengths and weaknesses of its
employees, and hence, it can recruit accordingly. In context to the recruitment for the
post of facility manager, the organisation Penguin Events can adopt this approach.
The company can select from the facility executives for the post of manager.
 External recruitment: It is the approach wherein the company selects suitable
candidate for the position of the job among the person outside the organisation. This
approach allows the business to grow, as new people will bring in new and creative
ideas. The business shall have the opportunity to select the best candidate from many
applicants, and especially the ones, who have wider knowledge base and more
experience. However, the process is time consuming and it can affect the business if
the requirement is urgent (Johnson et al., 2014). Further, this approach can be
expensive as well because the company has to spend on the advertising. In relation to
the company Penguin events, this approach shall help, to select more experienced
candidate for the job profile.
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Conclusion
From this report, it can be concluded that hiring and recruitment process requires adequate
understanding of people. The human resource managers recruit the best-suited candidate
based on their skills, knowledge and experience. In case of Penguin Events Company, the
facilities managers shall be hired based on these aspects, and through either internal or
external recruitment approach.
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Reference List
Johnson, G., Wilding, P. and Robson, A., 2014. Can outsourcing recruitment deliver
satisfaction? A hiring manager perspective. Personnel review, 43(2), pp.303-326.
Shammot, M.M., 2014. The role of human resources management practices represented by
employee's recruitment and training and motivating in realization competitive advantage. The
Retail and Marketing Review, 10(2), pp.18-37.
Van der Wagen, L. and White, L., 2018. Event management: For tourism, cultural, business
and sporting events. Cengage AU.
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