Project Management Plan and Analysis: Perenco Website Upgrade Project

This project management assignment focuses on the upgrade of the Perenco Company's website. It includes a detailed project plan, outlining the purpose of the project, a brief introduction to Perenco, and the project's scope. The assignment delves into various milestones, including business environment analysis using PESTEL and SWOT analyses, stakeholder analysis, risk analysis, and resource assessment. It also covers SMART objectives, cost-benefit analysis, and non-financial benefits. Furthermore, the assignment presents a work breakdown structure, Gantt chart, critical path analysis, project control measures, methodology, and a communication plan. Finally, it addresses project termination, handover, and post-implementation review, concluding with references and figures such as the work breakdown structure and Gantt chart.

Project Management
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Table of Contents
MILESTONE 1.....................................................................................................................................5
1.1 Purpose of the project................................................................................................................5
1.2 Brief introduction about Perenco Company..............................................................................6
1.3 Project plan................................................................................................................................6
1.4 Project Scope.............................................................................................................................7
MILESTONE 2.....................................................................................................................................8
2.1 Business environment................................................................................................................8
2.2 Need of robust information or research in the project...............................................................9
2.3 Stakeholders analysis.................................................................................................................9
MILESTONE 3...................................................................................................................................12
3.1Risk analysis and control..........................................................................................................12
3.2 Access all resource capacity, capability and necessity relative to the proposed project..........13
MILESTONE 4...................................................................................................................................16
4.1 SMART Objectives..................................................................................................................16
4.2 Cost benefits analysis...............................................................................................................17
4.3 Non-financial benefits..............................................................................................................19
MILESTONE 5...................................................................................................................................21
5.1 Work Breakdown structure......................................................................................................21
5.2 Gantt chart................................................................................................................................22
5.3 Critical path..............................................................................................................................23
5.4 Project Control.........................................................................................................................23
5.5 Methodology............................................................................................................................24
5.6 Communication plan................................................................................................................24
MILESTONE 6...................................................................................................................................25
6.1 Termination and handover.......................................................................................................25
6.2 Post Implementation Review...................................................................................................26
6.3 Conclusion...............................................................................................................................28
References..........................................................................................................................................29
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List of figures
Figure 1 Work Breakdown structure of upgrading Perenco Company Website.................................21
Figure 2 Gantt Chart of upgrading Perenco Company Website.........................................................22
Figure 3 Critical path of upgrading Perenco Company Website........................................................23
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List of Table
Table 1: Project plan of upgrading Perenco Company website............................................................6
Table 2: Stakeholders analysis of Perenco Company.........................................................................10
Table 3: Risk analysis and control......................................................................................................12
Table 4: Resource review by using 5 M's Management.....................................................................13
Table 5: Personnel requirements assessment via RACI matrix..........................................................14
Table 6 Cash Budget for upgrading website of Perenco....................................................................17
Table 7 Return on Investment............................................................................................................18
Table 8 Forecasted Revenue...............................................................................................................19
Table 9 Payback Period......................................................................................................................19
Table 10: Communication plan for upgrading website project..........................................................24
Table 11: Post implementation review plan of upgrading website project.........................................26
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INTRODUCTION
Generally project management consider as a discipline for creating plan, organize and keep
control over action plan to achieve the objectives of the project. There are various reasons that
shows the need of project management process such as maintain right quality, increase productivity,
managing changes within the work, scheduling of the activities etc (What is project management,
2016). The present research is relating to the project management and to understand its importance
within the industry, an oil and gas sector is taking into the consideration. Perenco Company is a UK
top most oil and gas leading company in the world. Right now, for dealing with the customers at the
international level, organization want to upgrade its website initially at two biggest centres.
Intention behind this step is develop a better communication platform with the consumers, conduct
the business activities via digital channels, increase the sales of the products and take competitive
advantages (Adak and Yumuşak, 2013). Objectives will cover under the study are evaluation of time
and cost constrains of project plan, analysis of planning process and its management as well as
major components of project plan.
MILESTONE 1
1.1 Purpose of the project
Why it's needed?
From the give case study, it has found that the proposed project is relating to upgrade the
Website of Perenco Company. The need of up-gradation of firm's website is to create better
communication channel with the customers (Azimi and et.al. 2011). Along with this, to tell them
about new capabilities of the business and allow the new business partners to conduct their business
through digital channels with Perenco. Another reason of updating website of company is allowing
the service users to access the enterprise information such as current projects related to oil and gas,
norms and guidelines of making the contract with the firm for business purpose etc (Burke, 2013).
Along with this, it is delivering the opportunity to Perenco to prove its credibility where the
company can know about the prospective of the business clients and customers.
What will it achieve?
The aim of the proposed project is to help out the top management of Perenco to make
operational, tactical and strategic decisions in terms to increase the productivity of the business.
But, the most essential thing for which this plan is carrying out is establishing the better
communication with the business partners at international level, raise the sales figures and take
competitive advantages (Colin and Vanhoucke, 2014). The points or deliverables that will achieve
after updating Perenco Company website project are as follows.
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 Satisfy diversified needs of international customers by establishing good communication
channel (Flyvbjerg, 2013).
 Enable to take business related decisions and run the various operations.
 Deliver the right information to middle level management to make plan, schedule the
activities and make the control on the current projects.
 Help higher management to set out the goals, objectives and formulate various strategies to
implement plan (Gemünden, Huemann and Martinsuo, 2013).
1.2 Brief introduction about Perenco Company
Perenco Company is most leading Oil and Gas Company of UK and deal at international
level. It’s headquarter is situating in Paris and London. Basically, it is an Anglo French company
and perform production and operation activities in 13 countries in the world. Average volume of
production on per day basis is about to 250000 barrel which gains from both onshore and offshore
operations (Company overview, 2015). The founder of this company is Hubert Perrodo and it was
establishing in 1975. Additional products of Perenco Company that extract during exploration of oil
are LNG and natural gas. At present, 6000 employees are working in the company. The past records
of organization shows that total oil production of oil and gas in 2014 is about to 450,000 BOEPD.
Along with this, firm has introduced different health and safety measures for the employees for their
safety and security during the work. Success of Perenco relies on a team of dedicated technicians
and skilled engineers. Now, organization is considering social responsibility as an internal part of
business and focusing on sustainable development (Company overview, 2015). The aim of the
company is improving the quality of life of the people where it is currently operating its business
and operations. All business activities conduct by staff of Perenco are ethical and fair and this thing
enhance the reputation of the firm in the market place.
1.3 Project plan
Table 1: Project plan of upgrading Perenco Company website
WBS Task Name Duration Start Finish Predecess
ors
1 Upgrading Perenco Company
website 90 days Wed 4/6/16 Tue 8/9/16
1.1 Initiation phase 11 days Wed 4/6/16 Wed
4/20/16
1.1.1 Define strategy 1 day Wed 4/6/16 Wed 4/6/16
1.1.2 Review of existing website 2 days Thu 4/7/16 Fri 4/8/16 3
1.1.3 Determine issues in current 3 days Mon 4/11/16 Wed 4/13/16 4
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website
1.1.4 Documentation process 2 days Thu 4/14/16 Fri 4/15/16 5
1.1.5 Stakeholder analysis 3 days Mon 4/18/16 Wed 4/20/16 6
1.1.6 Risk assessment 4 days Mon 4/11/16 Thu 4/14/16 4
1.2 Planning phase 23 days Thu 4/21/16 Mon
5/23/16
1.2.1 Concept development 3 days Thu 4/21/16 Mon 4/25/16 7
1.2.2 Finalize plan 2 days Tue 4/26/16 Wed 4/27/16 10
1.2.3 Review of plan by client 4 days Thu 4/28/16 Tue 5/3/16 11
1.2.4 Acceptance of plan 1 day Wed 5/4/16 Wed 5/4/16 12,7
1.2.5 Allocation of resources 5 days Thu 5/5/16 Wed 5/11/16 13
1.2.6 Allocation of roles and
responsibilities 8 days Thu 5/12/16 Mon 5/23/16 14
1.3 Execution phase 34 days Tue 5/24/16 Fri 7/8/16
1.3.1 Reprogramming of website 10 days Tue 5/24/16 Mon 6/6/16 15
1.3.2 Customize database 6 days Tue 6/7/16 Tue 6/14/16 17
1.3.3 Errors checking 5 days Wed 6/15/16 Tue 6/21/16 18
1.3.4 Testing of functionality 5 days Wed 6/22/16 Tue 6/28/16 19
1.3.5 Correction in the coding 8 days Wed 6/29/16 Fri 7/8/16 20
1.4 Closing phase 22 days Mon
7/11/16 Tue 8/9/16
1.4.1 Documentation of entire process 5 days Mon 7/11/16 Fri 7/15/16 21
1.4.2 Handover of project 2 days Mon 7/18/16 Tue 7/19/16 23
1.4.3 Post implementation review 10 days Wed 7/20/16 Tue 8/2/16 24
1.4.4 Monitoring and controlling. 5 days Wed 8/3/16 Tue 8/9/16 25
1.4 Project Scope
Project scope is a part of project planning and it includes finding and documentation of
goals, objectives, aim, major deliverables, activities, time-frame and costs. It plays an important
role in website updating of Perenco Company because it clearly communicate the purpose of the
project to the team members. The project scope for the organization of the proposed plan is as
follow:
This project will consist of creating a good communication channel for the company to
better communicate with the customers. Major characteristics of the following project will meet the
overall needs of business, increase the sales and take competitive advantages on the market place.
These all will be achieve after completion of upgrading the organization objectives (Gyawali, Tao
and Müller, 2013). In near future, firm will consider its new upgrade website as a digital channel for
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the business and make the new business contact.
MILESTONE 2
2.1 Business environment
With the help of micro and macro environment analysis, business environment of Perenco
Company can be assess. The business environment assessment process is as follows:
Macro environment (PESTEL analysis): Political factors: It define the impact of political body on a business venture of Perenco.
Various decisions and policies of government of UK for oil and gas industry has directly or
indirectly affect the business operation of company (Hazır, 2015). Economic factors: It is representing by influence of the supply and demand on the oil and
gas prices, USD exchange rates, pricing of oil barrel in stock exchange, economic situation
of the region or country etc. For example, during the period of inflation, it may increase the
demand of wages from employees side that increase cost of the oil and gas of Perenco
(Kerzner, 2013). At the average rate o income grow, the demand of these products will raise. Social factors: It includes demography, religion, culture, income, ideological view etc.
Across the world, there is not any kind of society exist which is oppose in oil exploitation
and its use. Most of the people are considering oil and gas industry important for
development and welfare of the community. But, there are some unions that are believing
that Perenco types oil and gas companies are major cause of increase level of pollution in
environment (Lanata and et.al., 2015). So this kind of different culture view affect the
organization operations in negative manner. Technological factors: It is represented by techniques, methods and technologies which
either positively or negatively influence the business activities. Perenco Company use
various technologies for exploitation and exploration of oil and gas, transport it to the
refineries, storage methods etc (Meredith and Mantel Jr, 2011). In case of if the employees
of the organization are not able to use the technologies in proper manner than it will affect
the working of the firm in negative direction.
 Environment and legal factor: Climate, land form, rock structure etc of environmental
factors affect the business activities of Perenco. On the other hand, laws, norms, regulations
of local authority etc influence the oil and gas operations of organization.
Micro environment (SWOT analysis):
Strengths
 Strong and systematic product portfolio
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 Major contributor in oil and gas industry in the world
 Highly skilled and committed employees (Mubarak, 2015) Taking steps in the direction of achieving sustainable business
Weakness
 High cost structure of production of oil and gas High cost of research and development.
Opportunities
 Income level of consumer continuously increase which raise demand of the products in the
market (Müller and et.al., 2013). Increase the chances of new acquisitions or creating contact with new business partners
across the world.
Threats
 High competition and new technologies used by its core competitors
 Rapid changes in prices of oil and gas in respective industry
 New government rules and regulations
 Require high cost of setting of IT infrastructure (Nicholas and Steyn, 2012)
 Increase rates of interest of bank loans.
2.2 Need of robust information or research in the project
Every project is start with deep research because without knowing the needs and issues in
the existing work or system, it is hard to make improvements or innovation. In the case of proposed
project relating to upgrading Perenco Company website, there is a need of robust information
search. For this, the research can be made with the use of primary method (Pritchard, 2013).
Primary research helps in knowing the needs and expectations of the management as well as issues
in the current website. Along with this, it assist in determining the major characteristics of rival
firm's website (Smith and van den Berg, 2015). On the basis of this, the new changes can be
proposed and resolve various issues. Therefore, the collected data and information from primary
technique, a strong base for upgrading the website can be prepare.
2.3 Stakeholders analysis
Stakeholder analysis is a method of determining those group or individual people who are
affect or likely to be affected by the actions of the organization. It is used to sort of the stakeholders
according to the impact of the action (Svejvig and Andersen, 2015). For upgrading website of
Perenco Company, the stakeholder analysis is a as follows:
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Table 2: Stakeholders analysis of Perenco Company
No Stakeholder Names Internal or
external
Unique facts Level of
interest
Level of
influence
Suggestions on
managing
relationship
1 Project Sponsor Internal High High Always inform
them through
mails and
personal
meetings
2 Project Manager Internal Hard working
and wishful
High High Organizing
regular
meetings.
3 Marketing manager Internal Creative and
professional
High Medium Organizing
regular
meetings.
4 Financial manager Internal Highly
motivated and
good financial
management
skills
Medium Medium Organizing
regular
meetings.
5 Web developer External Great creative
website
developing
skills with
high
experience
Low Medium Project manager
needs to ensure
that plan in
running under
the given
timescale
6 Risk assessment
analyst
External Having the
good
knowledge
about different
risk
assessment
High High Organizing
regular
meetings.
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tools
7 Customers and
business clients
External Really interest
in this project
because of its
deliverables
High Low Project manager
needs to inform
youth about the
opening of
restaurant by
advertisement
and promotion.
8 Suppliers External Newly setup
of business
and waiting
for get first
big order.
High Low Project manager
needs to ensure
that all the
requirements
will be supplied
within given
time.
9 Steering Committee External Low Low Project Manager
needs to proper
communication
to ensure that all
standard have to
be meet.
10 Project board External
and Internal
Very
organized and
professional
High High Organizing
monthly
meetings to keep
them inform
about the
progress of
project.
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1, 2, 10
5
High
5
Power
9 3,4,6,7, 8
Low
Low Interest High
MILESTONE 3
3.1Risk analysis and control
For the proposed project of update Perenco Company website, Force Field Analysis tool for
risk assessment has used. With the help of this, it can be easily to explore two types of factors:
forces for change and forces against change (Cullen, 2014). On the basis of this, elements which are
oppose the changes may be consider under the risk category. So, for the following project, risk
analysis and control process is as follows.
Table 3: Risk analysis and control
Type of risk Impact of risk Probability of
occurrence
Response to
the risk
Contingency
planning
Organizational
fit
Not easily fit into the organizational
culture and not according to the
deliverables of the project plan
(Mar, 2013).
Low Avoid
Adopt Risk
Assessment
Strategy to
minimize
them
Skill mix It creates conflicts between because
of different working practice and
less coordination among the team
members.
Moderate Reduce
Website system Not able to support the High Transfer to
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High interest/low
power
Low interest/low
power
High power/low interest High power/high
interest