Personal Learning Portfolio: Project vs. Program, Governance Analysis

This personal learning portfolio assignment delves into key concepts of project and program management, focusing on real-world case studies. It examines the 'Bounding Box' concept and its application in distinguishing between projects and programs within organizations like Megatronic. The assignment explores program initiation, offering advice on fire extinguishing systems and stakeholder management. It analyzes stakeholder engagement in a hospital setting, including the role of IT and the TKS program. Furthermore, it discusses program governance, including the advantages and disadvantages of the program strike zone. The analysis provides insights into effective program management, stakeholder involvement, and governance structures to achieve organizational goals.

Personal Learning Portfolio

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
Portfolio Entry 1 – Project vs. Program......................................................................................1
Portfolio Entry 2 – Program Initiation........................................................................................2
Portfolio Entry 3 – Program Stakeholder Engagement...............................................................3
Portfolio Entry 4 – Program Governance....................................................................................5
Portfolio Entry 5 – Program Theory...........................................................................................6
CONCLUSION................................................................................................................................7
REFERENCES................................................................................................................................8

INTRODUCTION
Learning portfolio is a procedure related to identifying, assessing and also appreciate the
competencies, abilities and skills. It is very flexible in nature and it combines the documentation
as well as reflection. In this present assignment, there are some case studies are given (Nelson,
2015). Under this assignment, there are four types of portfolio mentions and these are project vs.
Programme, programme theory, governance, engagement of programme stakeholders, initiation
and these all portfolios are linked with a case study. The main motive of learning portfolio is to
achieving the organisational goals with the best outcomes in an effective and efficient manner.
TASK 1
Portfolio Entry 1 – Project vs. Program
1) Yes, I agreed with an approach of Bounding box concept which is set through the
Mike Fritz. He is working in Megatronic, a reputed and big organisation and there he is on the
position of director of program. This concept is very helpful in accomplishing the set target and
goals of company. The box means the necessities, limitations and a set boundaries which are
situated through the management at the initiation of programme. In this, the management set a
boundary or can say a time period regarding development of programme. This kind of concept is
very helpful in encouraging the interaction between all important and can say main players of
company such as sponsors of programme and its stakeholders (Jeng and et. al., 2010). It will be
helpful in the process related to secession making quickly. The reason behind agreeing with this
approach is that with the help of this Megatronic company can set and achieve its objective on
proper time period. But on the other hand there are some elements are included related to
tightness of bounding box like for an instance opportunities size, skills, capabilities of team, risks
in the market place. The conditions related to box are violated and the programme of this
business organisation is regarded as the Out of bounds. There are some elements are included
that can be helpful in bounding a programme:
 the size of market.
 Schedule
 tastes and preferences of customers.
 Necessities of consumers.
 Resources required for manufacturing services and products.
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 Requirement of new machineries and advanced technology.
With the help of this the development of new product will be enhanced. This company
can use any time the approach of bounding box.
2) The project and programme both are the two different terms. In the Megatronic
manufacturing business organisation the programme and project both are explained in the unique
and totally different manner. This business enterprise can differentiate among the project and
programme that a program refers to an endeavour that manufactures the new and different
products or services at the market place (Valtonen and et. al., 2012) . It is known as the New
Product Introduction (NPI). Programmes are generally related to the developing of new product
and also introduce it in the market. The programme managers responsible for assuring the
structure of all program and the process related to programme management. The programme is
related to managing many activities.
For an example- Company works on increasing the performance level of new product as
comparison to existing and after this sell it in to market place by deciding the another name of it.
On the other hand, projects consists efforts of cost minimization, conversions of project,
sustaining efforts and any element that does not manufacture any new product. The project refers
to the beginning as well as starting point and the particular goals and targets which company can
easily achieved. This business firm assigns the different projects to the different persons or team,
members and they all finish the project in a given period of time.
Portfolio Entry 2 – Program Initiation
1) James has a family business and it is very recognised and growing business. This
company provides the security products. But after some times James assigned for evaluate the
system related to fire extinguishing. I will suggests to James that he should work on that system
and also convenience the other people of team, so that they can give their effort for it. A business
enterprise uses this fire extinguishing system is mainly is on the new buildings. The main motive
of an organisation is to safety of staff members at workplace (Meyer and et. al., 2010) .
Company makes a strategic plan and its main focus is on the safety problems of workers and an
enforcement of legal system. For the purpose of doing the evaluation of this system, James has to
consults with its senior manager. The fire extinguisher is very helpful and also saves the many
life at workplace. Regarding this system, James has to prepare recommendation. According to
the CEO (Chief Executive Officer), it is necessary to select the right and effective system.
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Regarding this system, it is important for James to find out and also choose a right person who is
capable for doing the tasks. In context to this system, James final to assemble the team of some
selected staff members and in this involves safety managers, plan, finance and also production
manager and it is necessary to include them in the process of decision making. In regards to this,
James should conduct a meeting again and also consult about the benefits or advantages of fire
extinguisher to selected personnel (Richardson and Mancabelli, 2011) . James should divide the
work among all selected people from this they all will work particularly and also work for that.
2) I would like to give advice to company from the perspective of programme related
managed all the issues or problems of fire extinguishing that the senior manager should support
the James and also appoints all other persons to work for this project. First all the manager give
their support to James but after some time they all are not agree to work on this project and also
start augmenting on this. The issues can be managed if senior management take a step forward
and also start making plans and strategies. From this, all the persons or managers of different
departments are working together on this project. It is necessary for James to increase their level
of motivation so from this they all work on this project. To come together all departments, it is
important for James to satisfy the needs of every person who are the part of fire extinguishing
project. James should choose a good supplier and it is good that he has 4 suppliers who provides
good quality raw materials. This person should discuss all the plans and its policies related to
execution and implementing the fire extinguisher system for the safety and security of people or
staff members in an organisation. From this the problems and issues will be resolved and all are
work on the system.
Portfolio Entry 3 – Program Stakeholder Engagement
1) Stakeholders are the main part of company, they play necessary roles. In the
stakeholders involves customers, shareholders, staff members, creditors, government, society and
many others. The main stakeholders of this General Public Hospital are its patients, doctors,
employees etc. In this hospital almost 300 staff members are in the each and every group. There
are three main groups of this and these are Health Care Applications, Research and Academic
Applications Support and also University Applications (Jeremić, Jovanović and Gašević, 2013) .
This hospital conducts a meeting and the review of baseline is with the top level management in
hospital. It any king of process, the top management include its staff members and also take
some suggestions and decisions from them. In the programme it includes all the services related
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to the registration, conduct a research programme related to the medical, clock of staff members
related to their time in and also time out, payment system of all patients etc. To achieving the
aims and objectives of hospital, it is necessaries to make the effective and good strategies. The
group of (IT) Information Technology works on the development and created the particular
programs and also some of the effective and efficient strategies. The Information Technology
department works very carefully and also expert in the Technical field (Cáceres, Chamoso and
Azcárate, 2010). The TKS programmes is mainly based on the Research and Academic
Applications. It is mainly a formal program and it is deal by the skilled, capable and knowledge
people and managers in an organisation. All members are very motivate and their level of morale
is high for this programme. At the time of starting this programme, the aims and motive of TKS
was executed to set up the new time period. The General Public Hospital makes some changes
or replacement in its operating system for the betterment of process of hospital. From the
motivation of this program, this GPH hospital, buy a new and beneficial system from its new
vendor, to seek the existing vendors for the purpose of keeping and maintaining the time system.
For the purpose of seeking the effectiveness of program, after implementation, manager of this
general public hospital monitor all the activities and then also control them.
Hospital can not develop and use the another programme because in this the cost will be
high and time will more consumed. The programme team formulates the good and attractive
structure and there are many representatives of programme and they are field technical service
employees, hard ware engineers, project manager, system analyst, data base administrator,
quality analyst and many other people of hospital (Wu and et. al., 2014) . The TKS programme
provides the strong data base to other programmes of hospital and also give the full and strong
support to Programme management office (PMO).
The main motive of TKS program is to execute the new and effective time system at
workplace and also the target consumers and the users of this new system in an organisation.
This program is helpful in keep maintaining all the details and also transactions of staff
members.
Portfolio Entry 4 – Program Governance
1) The bounding box is known as the program strike zone. It plays a necessary role in an
organisation and it is used as tracking a process related to the program for accomplishing the
objectives of company successfully from identifying some successful factors. The program strike
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zone has some advantages and also some disadvantages. Some of its benefits are given below as
above:
 With the help of this the communication level is foster in achieving the objectives
of business organisation.
 The main benefit of this program strike zone is that companies are updated and
also maintained properly and on the proper time period.
 It is helpful in focusing on the program related problems and issues and also on
the team attention (Conde and et. al., 2013) .
 This strike zone is tracking the process of programmes.
 This tool has a major focus on the management program as well as team program.
 With the help of this, company can target the another market.
 It provides the guidance for the purpose of monitoring and controlling the
effective programme in proper time period.
 It is helpful in managing all the complexities in business.
Disadvantages
 Its nature is not flexible.
 If there is any kind of critical situation, then in this case that condition should be
bring to attention of the council or can say management of a business
organisation.
2) At the time of executing the concept of program strike zone, the firm has to request
regarding the each program that are helpful and essential to incorporate the strike zones. In this
the review from the all the departments is necessary. At the time of implementation some time
are departments are not come together for this and also do not support (Chang and Tseng, 2011).
For the management, it is not easy to adopt and use this. The big challenge is that its
implementation cost is very high so company is not ready quickly. The major challenging related
to this is the programmes related to the management area.
Portfolio Entry 5 – Program Theory
Yes, I am agree with this statement that is is very difficult to stare the clear difference
among the project as well as program because the programme management is high scaled up
interpretation of project management (Garrett, 2011). In the programmes, there are many
different components are included and in the process of project is clearly planned by company.
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In this, there is no role of many people. The project and programme both are the various things
or terms. A business organisation set up the clear deadline regarding the completion of project.
For the any type of project, manager manage the finance. There is no need of project to follow
and also work according the formal change management in company. This type of management
is centralized through a person by planning, organising, managing and also controlling all the
resources on the basis of objectives and targets of a business enterprise. The structure of project
is different from the programme. It is related to the various applications which are related to the
skills, methods, experience and the knowledge to accomplishing the objectives and aims of
project. An organisation makes an effective and structured project which helps in manufacture an
attractive and unique goods and services. It is on the temporary basis. It is helpful in ding the
business operations and its objectives in a proper manner.
The programme is related to introducing the new items and new products. In this, there
are many types of projects are included. It helps in managing and controlling all the projects. It
will be helpful in the new product development (Macias, 2012) . Its main and major focus is on
the communication, tighter integration, control on the other resources related to programmes. In
the programme many different elements are included and all are helpful in doing the business or
achieving the set targets and aims of a business organisation. In the programme management
includes a big picture of product, strategics and also corporate implementation at the top level
with high scale rate which can affect on the finance of company as well as organisational goals.
It is a procedure related to the managing the many project for the purpose of making
improvement in the performance level of a business industry. It coordinates all the gentleman
activities related to the project and also related to activities related to change management for
accomplishing the beneficial change. Mainly the programme is be beginning with deciding the
aims and objectives of company. So, in context to this, it is the duty of top management is to
create an effective vision for company. Mainly the programme can be related to the the New
Product Introduction and helps in making the business successful. In the process of this many
different departments are involved such as production, sales, finance, marketing, human
resource, operations etc.
CONCLUSION
It has been concluded from the above assignment that al case studies are related with the
specific point and topic. In this assignment studied about the difference among the programme
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and project. There is an evaluation of fire extinguisher system for keeping safe all the staff
members of company. In this assignment also discussed about the concept related to program
strike zone and its advantages and disadvantages.
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REFERENCES
Books & Journals
Cáceres, M. J., Chamoso, J. M. and Azcárate, P., 2010. Analysis of the revisions that pre-service
teachers of mathematics make of their own project included in their learning portfolio.
Teaching and Teacher Education. 26(5). pp.1186-1195.
Chang, C. C. and Tseng, K. H., 2011. Using a web-based portfolio assessment system to elevate
project-based learning performances. Interactive Learning Environments. 19(3).
pp.211-230.
Conde, M. Á. and et. al., 2013. The implementation, deployment and evaluation of a mobile
personal learning environment. Journal of Universal Computer Science. 19(7). pp.854-
872.
Garrett, N., 2011. An e-portfolio design supporting ownership, social learning, and ease of use.
Journal of Educational Technology & Society. 14(1). p.187.
Jeng, Y. L. and et. al., 2010. The add-on impact of mobile applications in learning strategies: A
review study. Educational Technology & Society. 13(3). pp.3-11.
Jeremić, Z., Jovanović, J. and Gašević, D., 2013. Personal learning environments on the social
semantic web. Semantic Web. 4(1). pp.23-51.
Macias, J. A., 2012. Enhancing project-based learning in software engineering lab teaching
through an e-portfolio approach. IEEE Transactions on Education. 55(4). pp.502-507.
Meyer, E. and et. al., 2010. Improving literacy and metacognition with electronic portfolios:
Teaching and learning with ePEARL. Computers & Education. 55(1). pp.84-91.
Richardson, W. and Mancabelli, R., 2011. Personal learning networks: Using the power of
connections to transform education. Solution Tree Press.
Valtonen, T. and et. al., 2012. Perspectives on personal learning environments held by vocational
students. Computers & Education. 58(2). pp.732-739.
Wu, T. T. and et. al., 2014. Personlized English reading sequencing based on learning portfolio
analysis. Information Sciences. 257. pp.248-263.
Online
Nelson, M., 2015. Personal Learning Portfolio. [Online]. Available through:
<https://prezi.com/_bxziipllsqh/personal-learning-portfolio/>. [Accessed on 6th October,
2017].
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