Project Plan: Western Australia Petrol Tank Improvement Project

This project management assignment presents a comprehensive plan for improving the health, safety, and environmental conditions of unleaded petrol storage tanks in Western Australia. The project involves addressing issues like tank leakages and ensuring compliance with safety standards. The assignment details the project's overview, including the implementation plan, which encompasses risk identification, stakeholder engagement, and organizational structure. It also outlines the challenges in the implementation plan, such as managing pollution and resource allocation. Furthermore, the assignment provides a detailed management plan covering time, cost, and quality management, including resource allocation and project performance evaluation. The project uses various methodologies for evaluating success and failure and concludes with a project closure phase and references.

Project Management

Contents
1. Project Overview:..........................................................................................................................2
2. Implementation Plan:....................................................................................................................2
Risks Identification plan:....................................................................................................................2
Stakeholder Engagement plan...........................................................................................................4
Organization Structure....................................................................................................................10
3...........................................................................................................................................................10
Challenges in the implementation plan:..........................................................................................10
4. Management Plan.......................................................................................................................11
Time Management Plan:..................................................................................................................12
Cost Management Plan...................................................................................................................13
Quality Management Plan...............................................................................................................13
5. Project Performance Evaluation..................................................................................................21
6. Project Closure............................................................................................................................23
7. References:..................................................................................................................................25

1. Project Overview:
The Western Australia government is looking forward to design a project plan for improving
the health, safety and environmental condition for storing the unleaded petrol in the different
capacity of tanks. The conditions of the tanks are not good for storing the ULP. The patching
is required for resolving the leakages in the tanks. The purpose of this paper is to develop the
implementation plan and management plan to manage the storage of the petrol successfully.
2. Implementation Plan:
The implementation plan focuses on analysing the risks and uncertainty associated with the
project, development of the organization structure, and development of the stakeholder
engagement plan (PM4Dev, 2007).
Risks Identification plan:
Risks
Identified
Risks
Severity
Risks
Likelihood
Risks
Ranking
Risks
Priority
Risks
Impact
Risk
Mitigation
plan
Leakages of
the petrol
2 3 5 Medium High The
patching
should be
done on the
leakages
point of the
tank
Poor work,
health, and
safety
standards
3 4 7 High Low The new
machinery,
new
equipment
should be
provided to
the
employees
for
improving

the working
standards
Oil spilling 2 1 3 Low High The Oil
spilling is
the major
hazard
marine life.
The good
condition
trucks,
trained
drivers
should be
employed
for the
parcel of the
fuel oil
High
Volume of
inflammabl
e vapours
3 4 7 High High The
employees
should be
provided
with the
masks and
safety
uniform.
Pollution
level in the
environment
should be
checked
regularly.
Filling time 1 2 3 Low Medium The
patching on
the leakages

point help in
improving
the filling
time and
decreasing
the rate of
pollution in
the air
Stakeholder Engagement plan
Stakeholders Role and
Responsibiliti
es
Stakehold
er
contributio
n
Stakehold
er
legitimacy
Stakehold
er
willingnes
s
Influenc
e
Stakeholde
r
Involveme
nt
requiremen
t

Project
Manager
Preparation of
the project
charter for
approval of
the project
Preparation
project
activity
schedule
Systematic
division of
responsibilitie
s to the
working team
members
Consulting
with the
project owner
Communicati
on strategies
Risks
assessment
Low High Medium Medium Low
Construction
Engineer
Development
of the
construction
design for
improving the
condition of
the tank 1, 2,
Medium Low High High Low

and 3
Development
of the
construction
plan for
setting of
steel pipes
and anchors
(Owens,
2010)
Repairing of
the leakages
Patching of
the leakages
Architect Development
of engineering
drawings
Repairing the
leakages
High High Medium Low Medium
Contractors Provides raw
material at
construction
site
Provides
cranes and
trucks
Managing
supply and
Low Low High Medium High

demand of
resources
required
Business
Analyst
Analysing the
situation of
the site
location
Providing
new and
innovative
ideas for
resolving the
safety issues
Checks safety
requirement
for the project
Medium Medium Low High Medium
Painting
Workers
Painting work
Patching of
the leakages
Painting from
inside
Painting from
outside
High Low High Medium High
Cleaning
staff
Cleaning of
the tank 1, 2,
and 3
Low High Medium High Low
Labours and
workers
Undertake the
construction
work
Low Medium High Low High

Undertake the
filling work
Undertake the
painting work
Environment
al Manager
Analyse the
level of
pollution in
the air
Proposes
parameters for
minimizing
the pollution
Providing
alternative
solution to
resolve the
problem of
pollution
Medium Low Medium Low High
Health and
Safety
manager
Checks the
Safety
requirement
of the workers
(Seppala,
2013)
Checks the
working
condition
Checks the
High Low Medium High Low

level of
pollution
Checks the
working of
the machinery
and other
equipment
Risk
Manager
Identification
of risks and
uncertainty
Identification
of severity
risks
Identification
of risks
Likelihood
Evaluation of
risks Ranking
Evaluation of
risks priority
Analysing of
risks impact
Proposing the
development
strategy for
mitigating
risks
High Low Medium High Medium

Financial
Manager
Develops the
Cost
estimation
plan
Develops the
project budget
Develops cost
variation
report
Low Medium High Low Medium
Organization Structure
Project Manager
Construction Engineer
Architect
Financial Manager
Contractors and Sub-contractorBusiness analyst
Environmental Manager
Risks Manager Health and
safety
Manager
Cleaning Staff,
Worker, and Labour

3.
Challenges in the implementation plan:
The challenges which comes forward in the development of the project repairing system for
improving the condition of the tanks:
 Identification of the leakages part in the tanks 1, 2, and 3
 Cleaning of the tank
 Rising level of pollution from highly flammable vapours
 Poor condition of health and safety standards
 Managing supply and demand of the resources at site location
 Managing chaos and conflicts among the working team due to the difference in
culture and languages (Wilson, 2012)
 Non-ethical behaviour at work site
 Resistance from the local people in undergoing the cleaning and painting of the tanks
4. Management Plan
The systematic approach should be undertaken for completion of the painting and repairing
of the tanks effectively. The proper management of the activities helps in minimizing the
level of risks and uncertainties associated with the project. The focus should be given on
analysing the critical factors of the developed project schedule so that overrunning of time
and cost can be effectively managed (Rauber, 2014). The quality standards and control policy
framework should be developed for managing the painting work at site location. The project
can be successfully completed by deploying the effective resource utilization plan.

Time Management Plan:

The focus should be given to the critical activities of the project to complete the repairing
program of the tank within the scheduled time of 91 days. The priority should be given to the
critical activities.
Cost Management Plan
The cost Variation report helps in analysing that the project will be successfully completed
within the estimated cost.
Resources Estimated Cost Actual Cost Cost Variation
Project Manager 8000 9000 -1000
Steel Patch for tank 1 10000 8000 +2000
Steel Patch for tank 2 12000 14000 -2000
Steel Patch for tank 3 10000 5000 +5000
Implementation of
Steel Anchor for tank
1
12000 8000 +4000
Implementation of
Steel Anchor for tank
2
15000 18000 -3000
Implementation of
Steel Anchor for tank
3
35000 40000 -5000
Salary and Wages 15000 12000 3000
Painting 150000 135000 +15000
Trucks and cranes 1000 5000 -4000
Supply valve for tank
3
30000 35000 +5000
298000 289000 +9000
Quality Management Plan
Quality Planning Quality Controls Quality Assurance
Quality of the resources Quality Standard deployment Evaluation of Variation in
expected quality and actual

Estimated duration for
completing the activities
Preparation of quality
standards and checklist
Planning of quality Audits
Measuring quality of input
and output
Evaluation of the checklist
Evaluation of the audit report
Reviews of the stakeholders
quality
Satisfaction of the worker
Resource Management Plan
Resources Task
Description
No. of
units
Frequency Communication
medium
Reciever
Project
Manager
Preparation of
the project
charter for
approval of the
project
Preparation
project activity
schedule
Systematic
division of
responsibilities
to the working
team members
Consulting with
the project
1 Daily Interview
Face to Face
interaction
Telephonic
Interaction
Video
Conferencing
Audio
Conferencing
Emails
Circulars
Notices
Newsletter
Social
Networking
Platform
Project
Manager

owner
Communicatio
n strategies
Risks
assessment
Construction
Engineer
Development
of the
construction
design for
improving the
condition of the
tank 1, 2, and 3
Development
of the
construction
plan for setting
of steel pipes
and anchors
Repairing of
the leakages
Patching of the
leakages
2 Weekly Interview
Face to Face
interaction
Telephonic
Interaction
Video
Conferencing
Audio Project
Manager
Conferencing
Project
Manager
Emails
Circulars
Notices
Newsletter
Social
Networking
Platform
Project
Manager
Architect Development
of engineering
drawings
Repairing the
leakages
2 Weekly Interview
Face to Face
interaction
Telephonic
Interaction
Video
Conferencing
Project
Manager

Audio
Conferencing
Emails
Circulars
Notices
Newsletter
Social
Networking
Platform
Contractors Provides raw
material at
construction
site
Provides cranes
and trucks
Managing
supply and
demand of
resources
required
2 Within 15
days
Interview
Face to Face
interaction
Telephonic
Interaction
Video
Conferencing
Audio
Conferencing
Emails
Circulars
Notices
Newsletter
Social
Networking
Platform
Project
Manager
Business
Analyst
Analysing the
situation of the
site location
Providing new
and innovative
ideas for
resolving the
safety issues
1 Monthly Interview
Face to Face
interaction
Telephonic
Interaction
Video
Conferencing
Audio
Conferencing
Project
Manager

Checks safety
requirement for
the project
Emails
Circulars
Notices
Newsletter
Social
Networking
Platform
Painting
Workers
Painting work
Patching of the
leakages
Painting from
inside
Painting from
outside
10 Daily Interview
Face to Face
interaction
Telephonic
Interaction
Video
Conferencing
Audio
Conferencing
Emails
Circulars
Notices
Newsletter
Social
Networking
Platform
Project
Manager
Cleaning staff Cleaning of the
tank 1, 2, and 3
20 Daily Interview
Face to Face
interaction
Telephonic
Interaction
Video
Conferencing
Audio
Conferencing
Emails
Project
Manager

Circulars
Notices
Newsletter
Social
Networking
Platform
Labours and
workers
Undertake the
construction
work
Undertake the
filling work
Undertake the
painting work
50 Daily Interview
Face to Face
interaction
Telephonic
Interaction
Video
Conferencing
Audio
Conferencing
Emails
Circulars
Notices
Newsletter
Social
Networking
Platform
Project
Manager
Environmental
Manager
Analyse the
level of
pollution in the
air
Proposes
parameters for
minimizing the
pollution
Providing
alternative
1 Within 15
Days
Interview
Face to Face
interaction
Telephonic
Interaction
Video
Conferencing
Audio
Conferencing
Emails
Circulars
Project
Manager

solution to
resolve the
problem of
pollution
Notices
Newsletter
Social
Networking
Platform
Health and
Safety
manager
Checks the
Safety
requirement of
the workers
Checks the
working
condition
Checks the
level of
pollution
Checks the
working of the
machinery and
other
equipment
1 Monthly Interview
Face to Face
interaction
Telephonic
Interaction
Video
Conferencing
Audio
Conferencing
Emails
Circulars
Notices
Newsletter
Social
Networking
Platform
Project
Manager
Risk Manager Identification
of risks and
1uncertainty
Identification
of severity risks
Identification
of risks
Likelihood
1 Within 15
Days
Interview
Face to Face
interaction
Telephonic
Interaction
Video
Conferencing
Audio
Conferencing
Emails
Circulars
Project
Manager

Evaluation of
risks Ranking
Evaluation of
risks priority
Analysing of
risks impact
Proposing the
development
strategy for
mitigating risks
Project
Manager
Notices
Newsletter
Social
Networking
Platform
Financial
Manager
Develops the
Cost estimation
plan
Develops the
project budget
Develops cost
variation report
(PM4Dev,
2007)
1 Monthly Interview
Face to Face
interaction
Telephonic
Interaction
Video
Conferencing
Audio
Conferencing
Emails
Circulars
Notices
Newsletter
Social
Networking
Platform
Project
Manager
5. Project Performance Evaluation
The success and failure of the project parameters can be judged by analysing the completion
of the project activities according to the scheduled and planned activities. The delay in the

completion of activities within the scheduled time of the Gantt chart marked as the project
failure (Passenheim, 2015). The performance of the project can be evaluated by analysing the
following tools and methodologies:
Tools and
Methodologies
Project Performance Evaluation Success or
Failure
Cost variation report The cost variation report helps in analysing the
completion of the project within the estimated
cost or not. The overrunning of the cost will be a
failure.
The development of the cost breakdown
structure helps in analysing the variation in the
estimated cost and the actual cost incurred on
completion of the activities (Owens, 2010)
Development of the Budget
Cost Monitoring
Successfully
completed within
the estimated
cost of the
project
Performance reviews The daily, weekly, and monthly meetings are
arranged with the project manager to analyse the
performance of the given tasks completed. The
variance in the work assigned and work
completed should be measured (Otieno, 2014)
Success
Trend analysis Graph of the project performance and project
activity should be drawn for analysing the
completion of the work in the development and
repairing of the tanks
Success
Earned Value Analysis It focuses on effective management of time,
cost, and resources for completing the project
In-process
Planning and
Scheduling
Estimation of time duration to the activities
Development of the Work breakdown structure
Development of responsibility chart
Scheduling of the resource allocation
Success

(McDonald, Sundaram, Bravata, Lewis, and
Lin, 2013)
Time estimation
control
Project time for completing the project
Activities time for completing the activity
Change request time
In-process
Quality assurance and
control
Deployment of the quality planning tools
Development of quality checklist
Development of the quality standards
Development of the Quality audit report
(Monnappa, 2017)
Success
In-process
Resource management
system
Allocation of resources to the desired project
activities
Managing communication
Analysing the contribution of the stakeholders
Analysing the performance of the stakeholders
Success
Scope Management
system
Development of the In-scope Activities
Development of the out-of scope activities
Setting priority to the activities
Analysing the critical activities
Success
Risk management
system
Identification of risks and uncertainty
Identification of severity risks
Identification of risks Likelihood
Evaluation of risks Ranking
Evaluation of risks priority
Analysing of risks impact
Efficiency of strategy for mitigating risks
Success
Procurement
management system
Agreement with the contractor
Management of resources on time
On variation in supply and demand of resources
No wastage of inventory
Success
Grievance handling of
the project
Effective system for managing chaos and
conflict
Effective communication system
Success
Communication Development of the organization hierarchy Success

management system
Development of the communication plan
Decision Making Efficiency of the project manager in solving the
complex situation effectively
Training and development program for
improving the expertise
Creative thinking of the project manager in
complex situation
Innovative ideas for managing the right
resources and right time
Setting of priority associated with the project
activities (Mansfield Community, 2013)
Success
6. Project Closure
The project closure report helps in analysing the successful completion of the project within
the estimated time and cost boundaries. The handover of the repairing project of the tanks
helps in analysing the gaps which exist with the completion of the project. It helps in
analysing the problems associated with the inefficiency of the repairing of the tanks and
increasing level of pollution due to the high flammable vapour (Kaziliunas, 2012). The
review meetings should be arranged with the top executives for analysing the areas of
improvement for the successful completion of the future project.
Post Project Activities Description
Gap analysis The project charter should be reviewed for
analysing the gaps in the project objectives
Review the expectation of the stakeholders
(Firesmith, 2013)
Achievement of project Goal Repairing of the tanks successfully done
Fitting of Supply valve in the tank 3
Painting of the tanks from inside and outside
Patching of the tanks 1, 2, and 3
Minimizing the level of flammable vapours

Minimising the level of pollution
Controlling the tank leakages (Belout, 2014)
Meeting the quality standards Evaluation of the checklist
Analysing the variation in the quality
delivered and the expected quality of the
repairing of the tanks
Analysing the parameters of checklist are
achieved or not
Level of satisfaction of the stakeholder Satisfaction of the project sponsor
Satisfaction of the project owner
Satisfaction of the financial manager
Evaluation of the cost variation report
Analysis of the time schedule
Pollution control Minimizing the level of pollution of highly
flammable vapours
Minimising the chance of oil spilling
Areas of Improvement Training and development program should be
arranged or the employees and workers to
improve their working capabilities so that the
project can be completed earlier than the
scheduled time (Kaziliunas, 2012)
Decision making capability of the project
manager should be improved to take creative
decision in time of emergency to resolve the
uncertainty associated with the project
Lesson Learnt Time management system
Cost Management
Resource management
Communication management
Recommendation and Findings Take Corrective action plan to resolve the
complexities
Ideas and opinions of the stakeholders should
be given privilege to resolve the complex

situation
Gaps should be analysed for the future
project
7. References:
Belout, A. (2014). Effects of human resource management system on project effectiveness
and success (1st ed.). Retrieved from
https://www.sciencedirect.com/science/article/abs/pii/S0263786397000112
Firesmith, D. (2013). Quality Requirement checklists. Journal of object technology, 5(5).
Retrieved from http://www.jot.fm/issues/issue_2005_11/column4.pdf
Kaziliunas, A. (2012). Problems while implementing quality management system for a
sustainable development of organization (1st ed.). Retrieved from
http://www.su.lt/bylos/mokslo_leidiniai/ekonomika/2012_4_28/kaziliunas.pdf
Mansfield Community. (2013). Introduction to project management (1st ed.). Retrieved from
http://www.mansfield.vic.gov.au/Libraries/Community_Development/Intro_to_Projec
t_Management_Manual.sflb.ashx
McDonald, K., Sundaram, V., Bravata, D., Lewis, R., and Lin, N. (2013). Closing the quality
gap: A critical analysis of quality improvement strategies. Journal of object
technology, 7(9). Retrieved from https://www.ncbi.nlm.nih.gov/books/NBK44015/
Monnappa. (2017). Project scope management: What it is and why it is important. 1st ed.
[ebook]. Retrieved from https://www.simplilearn.com/project-scope-management-
importance-rar89-article
Otieno, F. (2014). The role of monitoring and evaluation in projects. 1st ed. [ebook].
Retrieved from https://www.irbnet.de/daten/iconda/CIB8942.pdf
Owens, J. (2010). Risk management. Retrieved from
http://agile.csc.ncsu.edu/SEMaterials/RiskManagement.pdf
Passenheim, O. (2015). Project management(1st ed.). Retrieved from
http://home.hit.no/~hansha/documents/theses/projectmanagement.pdf

PM4Dev. (2007). Project management organization structure (1st ed.). Retrieved from
http://www.classtoolkit.org/sites/default/files/documents/PM4DEV_Project_Manage
ment_Structures.pdf
Rauber, J. (2014). A Critical analysis of quality management. 1st ebook. Retrieved from
http://www.ijmp.jor.br/index.php/ijmp/article/view/121/379
Seppala, R. (2013). Implementing a quality management system for an engineering and
service company (1st ed.). Retrieved from
https://www.theseus.fi/bitstream/handle/10024/91724/Seppala_Roope.pdf?
sequence=1&isAllowed=y
Wilson, D. (2012). Project Governance. Retrieved from
http://www.masterresearch.com.au/downloads/pdfs/Project_Governance_V2.pdf