Business Report: Negotiation, Pitching, and Contractual Analysis

This report delves into the core concepts of negotiation and pitching skills, using Razzamataz as a case study to illustrate practical applications. It begins by defining negotiation, exploring its significance, and identifying key stakeholders. The report then outlines the essential steps in the negotiation process, emphasizing preparation, discussion, clarifying goals, and achieving win-win outcomes. It further examines the Request for Proposal (RFP) process, detailing the documents required and the evaluation methods. The report also provides an in-depth look at the contractual process, emphasizing contract management, performance monitoring, change management, and dispute resolution. Overall, the report offers a comprehensive analysis of negotiation, pitching, and contractual processes, providing valuable insights for business development and stakeholder management.

Pitching and Negotiation skills

Table of Contents
INTRODUCTION...........................................................................................................................1
L 01..................................................................................................................................................1
P.1 Determining about negotiation and why it occurs and the key stakeholders during a
negotiation process......................................................................................................................1
P.2 Key steps and information required for Negotiations and generating deal..........................2
L 02..................................................................................................................................................3
P.3 Explain the RFP process and the relevant types of document required................................3
P4 Explaining the contractual process and how they relevant documentation is managed and
monitored....................................................................................................................................4
LO 3.................................................................................................................................................5
P5 Developing a pitching applying key principles that achieve a sustainable competitive edge.
.....................................................................................................................................................5
LO 4.................................................................................................................................................7
P6 Assessing the potential outcomes of a pitch, ........................................................................7
P7 Determining organization fulfill their obligations from pitch, identifying potential issues
that procure can occur.................................................................................................................8
CONCLUSION ..............................................................................................................................9
REFERENCES..............................................................................................................................10
.......................................................................................................................................................11

INTRODUCTION
Negotiation is a process of settling down the conflicts and disagreements that arises
among two people or two parties. It is the process where both the parties emotions are being
taken care of and decisions are taken accordingly. In this present report Razzamataz has been
chosen for assessment. This organisation was established in the year 2007 as children's theatre
and dance company. This present assignment will focus on Key steps and information required
for Negotiation. In addition to this, RFP process and the relevant types of document required
will be described in detail. On the other hand, potential outcomes of a pitch will be discussed in
brief. Furthermore, the contractual process and how this documentation is managed and
monitored will be covered.
L 01
P.1 Determining about negotiation and why it occurs and the key stakeholders during a
negotiation process.
Negotiation: It is a method where differences are being settled down among people in the
organisation. It is a process of decision making where all the differences are being settled that
arises among the union and the management of the organisation (Abels, Howarth and Smith,
2018). Whenever negotiations are made it is ensured that they are made in such a way that it
gives benefits to the company in some or the other way. Proper strategies and planning are made
for the same which can guide in ultimate process of negotiation.
Why negotiation occurs
Negotiation occurs in all situations during the business operations along with this, people
negotiate in everyday life outside their workplace and in every kind of situation (Cooke and
Zaby, 2015). The state or position of negotiation arises when there are more possible outcome
than one. Two parties who are dealing with each other and they have a common interest, but they
are not sure abut the results than negotiation occurs. In context to Razzamataz, situation of
negotiation occurs when employees faces difference in thoughts and does not be able to come up
with a solution (Cooke and Zaby, 2015). The best outcome is chosen after determining all the
aspects of the situation and its solutions.
Stakeholders during a negotiation process: It is a process which affects the entire organisation
along with all the stakeholders. Whenever any situation arises in company where disagreements
1

occurs that is the time when stakeholders gets involved within the process. It is due to their
organisational interest that has been due to the investments they have made or might be some of
them are working for the company (Dinnar and Susskind, 2018). So it is quite often that
stakeholder get involved and expect to get a decision where they get benefits from the entire
negotiation process.
P.2 Key steps and information required for Negotiations and generating deal
Negotiation process involves everyone who are present during the process is being
carried out. There are majorly 5 steps of the negotiation process which are described in brief
below
Preparation and planning: Before starting the process entire knowledge regarding its history
the conflict or disagreement has arisen (Elenurm, 2016). Along with this, planning should be
made regarding the place where the meeting will take place and when the process will be carried.
A limited time should be set for meeting and carrying out the process and that should be very
limited. It will be helpful in continuing the disagreements.
Discussion: At this stage both the parties put forward their views, knowledge and their
understanding regarding the situation. Members will do so because both can know what they are
thinking regarding the situation due to which disagreement are arising. It is important to prepare
notes regarding the discussion that has occurred. It will help in knowing about thinking and
understanding of both the parties (Fletcher, 2018). The most important thing to do at this stage is
to listen and carrying the process with patience. And both sides must be given equal chances of
presenting and saying their things.
Clarifying goals: After doing the entire discussion and listening to both the parties
understanding patience fully. The next step is to understand the goals of both the sides and their
every view should be noted so that the major reason behind the conflict can be taken out
(Gbadegeshin, 2018). Now these goals and interest of people should be listed on the basis of the
priority. This will help in knowing things in detail and this step will reduce the misunderstanding
level. Thus, clarifying goals and needs of both the parties will help in reaching to an
advantageous outcome.
Negotiation towards a win- win outcome: At this stage such solution will be tried to be found
out where both the parties feel satisfied and get a sense of positivity from the outcomes
(Gianiodis, Markman and Espina, 2017). Such solution should be taken out where both the
2

parties should feel that their goals and views are being considered. In context to Razzamataz,
managers takes out such solutions where both employees of group of workers feel satisfied.
Different suggestions are being given to the employees and along with this, compromises are
also needs to be considered at this stage of negotiation process (Green, Pease and Davila, 2016).
Agreement: This is the most important stage where final agreement is prepared and both the
sides should accept the decision by listening to it patiently. A clear and straight decision should
be made which can be known and understand by both the parties to conflicts (Greenwood, 2018).
Razzamataz management system make such agreement where employees also get satisfied and it
must be in interest of organisation as well.
Implementing a course of action: From the above stage where the agreement has been made a
course of action should be planned and implemented from the same (Green, Pease and Davila,
2016). This is the last stage where the actions will be taken and situation is considered to be
handled. This is majorly carried through the decision that has been made after considering every
aspect.
L 02
P.3 Explain the RFP process and the relevant types of document required.
RFP is the process of Request for Proposal on the issuing organization and its lines of
business (Harkiolakis and Halkias, 2016). It is the set of the best forming results in order to meet
out the best possible action plan. This process includes background on the issuing organization
and its lines of business a set of specification that describes the issuing organization and its lines
of business a set of specification that describes the sought after solution and evaluation criteria
that describes the better negotiation skills process and goals (Mejía-Arauz and et.al., 2018).
This RFP process required to make any document or agreement for the vendor which
requires availability for a certain services into more appropriate manner.
Determine needs : before presenting RFP process first individual needs to perform the writing
that is “Help wanted”. On the other hand, it requires skills needed, objectives project, and the
timeline in which where this process has been completed (O'brien, 2016).
Write the Request for proposal : in the next of process of request for proposal is that, such as CV
or resume. For which is you need to show essential target and goals. The vendors can be change
but its wise must be follow a common formula so vendor know what to expect from the
document.
3

Distribute the RFP : In this process document has been sent into the next process to get the
reposes but not become so praised with proposals (Paço, Ferreira and Raposo, 2017). There are
so many numbers of recipients who needs to considered the realities where either not enough or
too many organizations are also involved in the overall process.
Evaluate Responses : this process is time consuming but important to get the successful
result. In this process all the request has been evaluated as per the set priorities (Sullivan, 2015).
Overall, it helps to make the best possible action plan in order to meet the needs of the overall
responses. The best example of this process is interview when number of candidates make RFP
to get good job. In this process HR manager evaluates all responses.
Evaluate further : In this process all RFP after shortlisting the options, there are still
more questions needs to be asked (Wiener, 2017). After selecting, next processes where vendors
are now ready additional details and perhaps even a demo. Stakeholder must need to know about
all the task has been done in the process.
Make a Decision : In this last process where decision making has been based on teams
and organization. Stakeholders needs to look upon on the decision making process (Sullivan,
2015).
RFP requires some important documents such as Signed document by writer, approval of
receiver, concert approval form etc.
P4 Explaining the contractual process and how they relevant documentation is managed and
monitored.
Contract management is the legal format or agreement between two people which make
mutual concern for a particular consideration (Horton, 2016). Contract management is generally
a broader concept of strategic concept that covers the whole procurement cycle including
planning, formation, execution, administration. The main purpose behind contractual process is
to ensure the all party concern in order to fully meet their respective obligations as efficiency and
effectively (Mejía-Arauz and et.al., 2018).
Contractual process
Enabling contract management : In the first process of contractual process is to ensure that
there is a shared understanding, distribution of responsibilities and systems and procedures in the
place or the position to control and monitoring process to deal with the changes (Paço, Ferreira
and Raposo, 2017).
4

Contract management also helps to give assiduity in written form by taking signature of
the contract (Sullivan, 2015). It helps contractor and contract in case of any fraud and
misunderstanding. This phase the roles and responsibilities of an individual has been already
defines in a proper manner.
It contains different documented which should be clearly analyzed, taking, evaluated into
proper effective manner.
Contract performance monitoring and control : this is the next process under which
process has been evaluated on the basis of above legal effectiveness. In order to meet out the
best possible action plan and goals (Wiener, 2017). This step also making new target performing
goals in order to meet the new development oriented process. It also makes the better services
growth in order to meet out the best possible action plant. Original of contract and all
amendments. Each party should need to pat attention towards the internal to ensure that it is
fulfilling its own obligations and externally to ensure that the other party is fulfilling its
obligations (Gianiodis, Markman and Espina, 2017).
Change management : In this step of contractual management where unwanted changes
and incorporating necessary changes into the contract. Effective controlling and effective
working and make the better changes. It is also very much necessary and effective learning
goals. Apart from that it helps to keep the best possible action plan in order to meet out the
contractual management needs. It helps to sustained the managing successful business growth.
Dispute management and resolution : The nature of organization contracting is
dynamic in nature which tends to be change on regular basis, contract management planning
should agreements on the procedure to follow to resolve disagreements between parties
regarding responsibilities and agreement (Harkiolakis and Halkias, 2016).
Financial management payment : among the right among the obligations of the UN
organization are to make payments to the supplier on a timely basis and not cause undue cost to
the suppliers. Liquidate financial activities and securities.
Contract completion and close out: Contract completion and close out, contract close
out activities are generally fairly straightforward, especially or smaller dollar value. In this
process contract has been closed out for the better form of results and goals (O'brien, 2016).
Contract closure helps to ensure all contract obligations and liability to evaluate the final
outcomes and goals.
5

LO 3
P5 Developing a pitching applying key principles that achieve a sustainable competitive edge.
In order to get the best negotiation styles and output returns, it required to keep the all
things more valuable and long lasting. It also applies the major goals oriented task and better
skillful channel (Sullivan, 2015). Productive negotiation pitching principles helps to achieve
Razzamataz better sustainable competitive edge. In order to met out the best possible action plan
to get the best source material.
Share information
It is the best approach and negotiated approach to being very much effective and long
lasting material goals. In negotiation principles. It has been suggested that, HR needs to share
number of information to their clients in order to meet out the goal objectives (Gianiodis,
Markman and Espina, 2017).Apart it also needs to follow the proper norms of reciprocity
responding in kind to how we treat them properly.
Revealing some information means it gives effective target to get some more new
outcomes and goals. It helps to gaining the agreement.
Rank Order opinion
In order to negotiate any individual or employees. Manager needs to know the potential
issues and reason for negotiating. It helps to come out the potential outcomes and growth into
more appropriate manner (Dinnar and Susskind, 2018). For example, Razzamataz set up their
deal with one client, company needs to solve those issues or deal with according to the company
price. In order to meet out the needs and goals into more appropriate manner. This process of
pitching better outcomes by ranking and leaving all the issues on the table and being tarn-parent
about it.
Go in knowing target price walkaway term
This is the another principle or term which individual needs and price according to the
best possible action plan. In order to beat the prices and scaleless resources. To get more data
and make itself confident (Fletcher, 2018). Employer needs to collect and research proper
information to make the best approachable pitch.
Bravery
It is the another principle to make the best pitch and get good outcomes according to
desired results and growth. Bravery shows confident and sure about his own decision making.
6

That helps to represent another person to be strong. Bravery is showing good conduct of pitch,
client wants a good outcome according to their needs and wants (Gianiodis, Markman and
Espina, 2017). Accordingly, it makes the good managerial skills in order to meet out the best
possible action plan.
Working together
It is the another good sign of negotiation skills that helps to come together and work in
team. This is the good way to get a pitch off or to a good start, make assure the clients that
company is fully dedicated towards their needs, client or party will definable take offer.
Transparency : it is the another principle of pitching skills which makes process easier
to have possible outcome growth. Transparency will benefit clients too as agencies will have the
information into more appropriate manner (Greenwood, 2018). Apart from that, it helps to keep
the all material effective and sustainability that helps client to trust on the Razzamataz. This
principle helps in consistency to get better results. It is the another major important and best
approachable goals in order to meet out the best possible action plan. It is the another most
appropriate result goals to make the best possible action plan. More appropriate and best leading
goals. This is the most appropriate results and most appropriate principle that affect the best
leading materialistic source action plan.
LO 4
P6 Assessing the potential outcomes of a pitch,
In order to develop appropriate pitch, it can be stated that it is important to communicate
work in better manner (Harkiolakis and Halkias, 2016). As a result, it increases significant
advantages to focus on the alternative solution at workplace. With the help of unique and law
based practice management, appropriate schedule, billing, accounts and cases handle. On the
basis of plan, it can be stated that faster and cheaper alternative solution has been made that
assists to describe product and its features as well. Solution also brings value towards customers
to focus on the significant results. As a result, it can be stated that great benefits shows for
product and explain many details as well.
In addition to this, competitive analysis strategy also shows successful outcomes that
assists to work with several kinds of resources. As a result, confidence also develop to adapting
market and carving piece for demonstrate current customer satisfaction (Horton, 2016). Loyalty
program also assists to make position for better performances in the enterprise. Furthermore, it
7

also helps to focus on similar technology application that regulate certain options to get service
support. Experience also compatible across different hardware to that unique technology
explores to obtain key segment. With the help of potential outcomes, it can be stated that pitch
assists to compelling business and its team as well. Therefore, it builds appropriate work
performances (Horton, 2016). The best pitch is conversation instead than the sales pitch. There
are several best parameters that increases ability to listen and watch audience to look upon pull
back points that are making and creating positive circumstances. Furthermore, it is essential to
look and address upon concerns that bring partners with few tactics. Audience also targeted in
respect to look upon concerns. Hence, it is essential to move for particular discussion and
repeating higher level of purposes in which company process their work.
P7 Determining organisation fulfil their obligations from pitch, identifying potential issues that
procure can occur.
Managers or leaders both has been gone through the process where they faced such
negotiation challenges with the clients or employees (Mejía-Arauz and et.al., 2018). Negotiation
is the toughest process or activity which involves various ups and downs. Some of them are
discussed below:
Aggressive behavior
Negotiation can be intimidating and most influencing process of negotiation skills in
order to get close to the outcomes. Few negotiators use sarcasm and bully tactics to judge the
people or just to find out their needs and wants. In process of negotiation, the main purpose of
both the parties are to create mutual agreements and contract between each others (Paço, Ferreira
and Raposo, 2017). Aggressive behavior can also create misunderstanding between the parties
which might be the reason of wrong activities and goals.
Understanding Each others Needs
It is the another factor or a situation which negotiators faced while handling the
negotiation pitching. In order to meet out the best possible action plan to discover the new
manager la task. In order to meet out the best possible action plan to catch the new more
developing skills.
Hindering progress
8

It is the another process or developing skills which needs to make better decision making
approach to get the best possible action plans (Greenwood, 2018). But sometimes it is become
difficult for learner to understand the needs of the party due to hide their some information.
Lack of patience : Lack of patience is the another most issues which affect the long term low
performance target. Lack of patience can also lead to a bad negotiation process. Every individual
has the right to express his views and one should not interfere in his speech. Sit with the second
party and make him realize how the deal would benefit to sell the better option goals.
Avoid last minute changes: it is the another issue and obligations which creates
inefficiency level among parties. It creates long term growth and managing successful growth in
order to beet the best possible action plan to get the best possible result outcomes.
Being too rigid: It is one of the biggest challenges to an effective and long term growth.
It is not make the best possible comparison to effective negotiation (Mejía-Arauz and et.al.,
2018). It is the best process to make the best possible action plan to develop the long lasting
performing.
Lack of confidence : as it result in confusion and misunderstanding, it also helps to
convert this possible action plan into the best activities goals. Lack of motivation or confidence
level can also affect the decision making approach of negotiation process (Sullivan, 2015). Apart
from that, it gives the better source and better result and better resourceful goals and best
outcome results.
CONCLUSION
On the basis of above section it has been concluded that, pitching negotiation skills is the
most important part or process for the company to make productive deal with the clients. Report
has been based on Razzamataz to identify the best pitching approach in order to meet the
employees satisfactorily approach and outcomes. Apart from that, it helps to keep the better and
long lasting material goals to get the best possible action plan. Present study has been discussed
about the what does negotiation mean and their role in the company development process. Study
has been discussed about the key steps and information required for negotiating and generating
deals into more appropriate manner. To get more understand about the process of negotiation is
helpful to take the best possible action plan. Apart from that, study has been cleared about the
pitching negotiation principle and their approaches to get the best possible results for the better
development targets. In order to meet out the best possible action plan study also discussed the
9

possible issues through which company needs to face and get the best possible outcome results
and goals. In order to develop the new managing effective performance goals.
10