Project Management: Pizza Menu Board Communication Strategy Report

This report presents a project management communication strategy for developing a new pizza menu board, addressing the needs of a deli/pizza bar in a competitive market. The project aims to create an innovative and affordable menu to attract customers. The report outlines a communication strategy, including timings, methods, and key information for stakeholders such as the project manager, finance manager, store manager, and chef. It details project approvals, feedback collection, and methods for monitoring progress, such as status reports and resource utilization. The report also covers negotiation of changes to the project plan, strategies for supporting team member effectiveness, and procedures for record-keeping. The goal is to ensure project success through effective communication, monitoring, and team collaboration.

Running head: PROJECT MANAGEMENT
Project monitoring and communication strategy
Name of the Student
Name of the University
Author Note

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a. Project Communication Strategy
The following case project is to develop a new menu board in the Pizza bar due to
increasing departments in the Pizza store (Akenhead and Nassis 2016). For that, the Pizza
store does not survive in the marker due to huge competition. So, it needs to create a new
innovative as well as attractive pizza or pasta menu board within affordable prices so that the
customers attract this menu (Cagliano, Grimaldi and Rafele 2015). This menu board offers
premium food quality with affordable prices. In this case project, the following stakeholders
are project manager, finance manager, store manager, Pizza/Pasta chef. In the project
management it needs to create a communication strategy that includes the communication
timings, communication methods as well as identification of key information.
Activities Purpose of
communication
Responsible
stakeholder
Timing of
communication
Methods of
communication
Pizza and
pasta Item
development
plan
It needs to
develop a plan
for pizza and
pasta item
Project
manager
Initial timing Meeting
Pizza and
Pasta Cost
analysis plan
It is required to
estimate the
cost of the
project
Finance
Manger
Initial timing Meeting
Description
Item Pizza &
Plan
Without pizza
item plan, the
project cannot
develop, so it
Pizza and
Pasta chef
Monthly Survey

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needs to
develop a pizza
item plan
Project budget
plan
Budget plan is
necessary for
the execution of
project
Finance
manger
Weekly Survey
Risk
management
plan
It needs to
identify the
risks related to
this project for
successful
execution.
Store manager Weekly Meeting
Procurement
plan
development
Procurement
related plan is
necessary to
develop
Project
manager
Monthly Meeting
Menu board
plan
It is the obvious
point to create a
menu board for
pizza bar
Pizza and
Pasta chef
Initial timing Meeting
Identify
equipment
Identification
equipment are
important for
creating a pizza
Pizza and
Pasta chef
Initial timing Survey

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bar
Business
structure
It is one of the
important things
for this project.
This structure
helps the project
to reach in the
target position
in the market
Project
manager
Initial timing Meeting
Providing
training
employees
To sustain the
pizza bar, it
needs to provide
the proper
training to the
employees.
Store manager Daily Training
b. Project approvals as well as sign off plans, budgets and other
resource requirements
In this following case project, a particular process required for project
approvals (Hazır 2015). This process includes the pre project phase and also delivery
phase that are used to obtain the project approvals. In the pre project phase, it needs to
identify as well as scope of the stages and then it needs to plan the stages and create a
procurement stages. In the delivery phase, it needs to develop the delivery stage as
well as the evaluation stage (Kerzner 2017). The project should arrange meeting

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including the other stakeholders such as finance manager, store manager as well as
pizza chef and should discuss about the project plan and also project goals so that all
the stakeholders can understand about all the activities as well as all stages of the
project. To obtain the budget plan, it needs to survey the market analysis that how
much money spent by the other pizza bars. Though it has discussed in earlier, the
market is so competitive and for that it needs to develop for the pizza bar to make the
premium quality items with an affordable process. To obtain the appropriate
resources, the project manager needs to take a meeting to the other stakeholders so
that they are able to discuss what kind of resources are required to develop this
particular project.
c. Feedback from the stakeholders
The process of gathering information from the stakeholders is the important
step for the successful execution of this project. There are various steps to collect
information from the stakeholders. The steps are such as email or chatting, team
meetings, feedback reports, collaborative spreadsheets, feedback collection platforms
etc. The feedback includes the project plan, project budget as well as costing of the
project (Marcelino-Sádaba et al. 2014). The finance manager can only update the
financial information that helps to estimate the budget of this project. The feedback
from the store manager helps to understand the store requirements, employees as well
as employees training and other information related to the pizza store. The pizza chef
can discuss about the pizza item that helps to make the premium quality products.

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d. Development and description of the method that is needed for
monitoring progress
The various types of method which are utilized by the project managers in order to
monitor the progress of the Pizza bar project are listed below:
Status report: In order to monitor the progress as well as milestone achievement, it is
necessary to track the project status report properly. The project status reflects that the entire
project is on track and it will be accomplished on time.
Profit earned from the project: If proper amount of revenue is earned by increasing
the menu of pizza and pasta then it can be ensured that the undertaken project is properly
progressing (Hornstein, 2015).
Use of resources: In order to monitor the progress, it is needed to track the resources
that are being utilized. If the resource utilization is done as per the initial plan then it can be
assumed that the project is on right track (Todorovic et al. 2015).
Checking quality standards: If proper quality analysis is undertaken during the
project progress then it can be analyzed that different types of quality related protocols are
mainly used within the project and the project managers are progressing the project by
maintaining the quality.
e. Process for proper negotiation of changes to project implementation
plan
It is identified that for negotiating the changes within the project implementation
plan, project resources as well as project requirement as well as within the need of the
relevant stakeholders, it is quite important to adopt the processes for making such changes in
the project.

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Selecting the need for changes: If changes are required in the project then it is
necessary to determine the need for the changes. The need for the changes helps in stating the
aim of the changes and the person who is responsible for initiating the changes.
Evaluating the impact of the changes: After the required changes including changes
in the implementation plan, project resources, and project requirement as well as within the
need of the relevant stakeholders, it is necessary to evaluate the impact properly for getting
approval (Badewi 2016).
Making changes within the project: If the changes are approved then it is needed to
update the changes within the project management plan, project baseline as well as within the
various project documents (Hornstein 2015).
Manage the project with the changes: This is considered as the final step where after
all the plans are revised for covering the changes that are needed it is necessary to undertake
execution as per the new execution plan. This will be helpful in making sure that the changes
are implemented successfully in the project.
f. Description of strategies that is utilized for supporting the
effectiveness of team member
The strategies that are mainly utilized for supporting the team members and their
effectiveness that is associated with requirement diversity are listed below:
Mentoring new as well as high potential employees: It is found that in order to create
proper leadership-based team it is necessary to appreciate the diversity of the team and utilize
proper formal mentoring programs for nurturing the employees.
Making working environment flexible: It is found as the diverse teams are very much
creative and will be helpful in producing much more solution and therefore in order to

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support them, it is quite important to provide flexible environment (DaviD 2016).This helps
them in achieving the goals and also assists in making the employees feel happy and
supported.
It is found that both coaching and mentoring are used within the project for guiding
the team members as well as motivating them so that they can easily achieve the project
strategies. The skills of mentoring are utilized for unlocking the various complex factors that
helps in developing proper solution and finding new ways in order to achieve success
(Hobson et al. 2016). Moreover, coaching will be utilized for enhancing the skill set within
the team members that further aims to transform the mindset of the team members.
g. Description of the procedure that will be utilized for record keeping
the project
The processes that will be utilized for the procedure of record-keeping within the
entire project are mainly listed below:
Creating project files: While developing the project files, it is necessary to focus on
various standards as well as requirement of the file management within the organization.
File project related documents: After the file gets created, it is necessary to file the
project documents that means all the project documents must be stored properly so that they
can be utilized in the future (Mooney et al. 2017).
Archiving project records: After all the project documents are properly filed then the
next step is to properly manage the records properly. Achieving the records means that more
number of documents are mainly available within the project environment that further
ensures that all the records of the project are quite retrievable.

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References
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Badewi, A., 2016. The impact of project management (PM) and benefits management (BM)
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Cagliano, A.C., Grimaldi, S. and Rafele, C., 2015. Choosing project risk management
techniques. A theoretical framework. Journal of Risk Research, 18(2), pp.232-248.
DaviD, S., 2016. Beyond goals: Effective strategies for coaching and mentoring. Routledge.
Hazır, Ö., 2015. A review of analytical models, approaches and decision support tools in
project monitoring and control. International Journal of Project Management, 33(4), pp.808-
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Hornstein, H. A., 2015. The integration of project management and organizational change
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measuring and monitoring project performance. John Wiley & Sons.

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Kerzner, H., 2019. Using the project management maturity model: strategic planning for
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Mooney, H., Carlson, J., Downing, K. and Tschirhart, L., 2017. Documentation in the
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Todorović, M. L., Petrović, D. Č., Mihić, M. M., Obradović, V. L., and Bushuyev, S. D.,
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