BSBADM504 Plan and Implement Administrative Systems - Assessment Tasks

This assignment is a comprehensive project focused on planning and implementing administrative systems for a business. It involves two main tasks: creating a business profile, conducting a needs analysis, developing a system proposal, and preparing an implementation plan. The implementation plan includes goals, strategies, vendor selection, cost analysis, and resource allocation, as well as addressing staff training and legislative requirements. Additionally, the assignment requires answering a series of questions related to administrative systems, employee participation, legislative requirements, strategies, contingency plans, and system evaluation. The project emphasizes practical application and a deep understanding of administrative system design and implementation within a business context. The student is tasked with creating a business brief, system proposal, and implementation plan, and answering questions about administrative systems, employee participation, and relevant legislation.

BSB50215 Diploma of Business
BSBADM504 Plan and Implement Administrative Systems
Assessment Task 1
This is a classroom based, team task. Your trainer/assessor can assist you with forming the
teams.
Part A:
This is a team task of two people involving role play in which you and one of your classmates
will play the roles of a client and a system developer respectively as per the following steps:
 Think of a company and develop a basic business profile (maximum 1 page long)
explaining business type, size, industry and key business operations.
 Conduct a meeting with the system developer discussing the current/key business
operations, client requirements and expectations, possible solutions and the next step in
the process
 Based on the discussion and information provided, the system developer will conduct a
brief need analysis and prepare a proposal for the client, identifying administrative
system requirements, and suggesting appropriate solutions. Your proposal would
include:
o Overview of current business operations
o Recommended administrative systems
o Key features of the system
o Key vendors and approximate costs (research and compile the info)
o Perceived benefits to the business
Submit the proposal to your client and obtain feedback.
Part B:
Based on the Part A, prepare and present an implementation plan for the organisation that
includes the following points:
 Goals and objectives
 Recommended administrative systems
 Implementation strategies (HOW the objectives will be achieved)
 Vendors and expected costs
 Internal consultation and communication
 Key implementation tasks, responsibilities and completion time
 Resources needs for implementation
 Staff training needs and requirements
 Legislative requirements (e.g. privacy, code of practice, copyright etc.)
 System evaluation procedure (Post implementation)
 System monitoring procedure (Post Implementation)
Submission Guidelines
 1 page printout of the business brief (Part A)
 Printout of the proposal (Part A)
 Printout of the implementation plan (Part B)

 A hard copy of the essay and innovation plan report with assessment cover sheet

BSB50215 Diploma of Business
BSBADM504 Plan and Implement Administrative Systems
Assessment Task 2:
Answer the following questions:
Q1. What are Administrative Systems? Provide examples of at least three administrative
systems with a brief description.
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Q2. What steps would you take to ensure that implementation of a new administrative
system involves employee participation.
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Q3. Why, in your view, employee participation in the process of implementation of a new
administrative system is important?
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Q4. Provide examples of some of the legislative requirements, which would be relevant to
implementation and use of administrative systems in a workplace?
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Q5. How would you define “strategies”? Provide an example of a strategy you would use
to address staff training requirements.
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Q6. What are contingency plans? Why are they needed?
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Q7. Briefly describe the steps you would take to evaluate an administrative system.
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Assessment guidelines:
 All the questions are attempted and answered
 Please use appropriate references from the resources used