Project Proposal: Plan2go Game On for Commonwealth Games 2018

The project proposal outlines the "Plan2go Game On" initiative, focusing on the 2018 Commonwealth Games at the Gold Coast. It details the project's objectives, which include establishing a new office, developing an information system, and training staff. The proposal covers stakeholder communication, risk management, procurement, and the project's scope, including office fit-out, IT installation, and a launch event. Assumptions, constraints, and legislative contexts are also addressed. The project employs a mixed methodology, utilizing agile and traditional approaches. The document includes a communication plan, risk management matrix, procurement options, and an event action plan. The project aims to successfully execute the Commonwealth Games, ensuring effective project management and resource allocation. The project's deliverables include the new office space, IT infrastructure, and trained personnel for the event's successful execution. The proposal includes detailed option analyses for data migration and a comprehensive event action plan for the office launch.

Project Proposal
“Plan2go Game On”
Name of the Student:
Student ID:
Name of the University:
Plan2go: [Title] [ 1 ]
Created: 10-05-2009 | Last Updated 2/09/2024

Assessment Event 1 – Portfolio: Define the project
1. Communication with the stakeholders
Questionnaire
The project would require the implication of the activities for supporting the development of the effective implication of the effective implication of the activities. There are various
stakeholders involved in the project completion and the utilization of the successive information collection for the project. The major stakeholders for the project are sponsor, client,
contractors, suppliers, and project manager. The following table would represent the questionnaire survey for the stakeholders,
Stakeholder Questionnaire
Sponsor What are the required development expectations from the project?
What is the specification required for the project development?
Why the integration of the communication would be supported for the project?
Client What is the requirement for the execution of the project development?
What would be the final deliverable for the project?
Are you happy with the scope developed for the project?
Contractor What is the expected quality of the supplied materials?
What amount of work should be provided to the developer for the execution of the
project?
Is it feasible for the execution of the activities in the provided time?
Supplier Can the materials required be available in the required time?
Is it possible to arrange the purchased materials at the site location?
What is the required implication deployment model?
Project Manager Is the project plan developed feasible?
Should the project execution be supported for the plan implementation?
Plan2go: [Title] [ 2 ]
Created: 10-05-2009 | Last Updated 2/09/2024

[Title]
Project name: Plan2go Game On Change number: 00514
Requested by: Ros Inkle Date of request: 15/06/2016
Presented to: Ellen Foster
Document identifier: Communication Plan
Document author: Ros Inkle
Version: 1.0
Version date: June 15, 2016
Document name and file location: [Location]
// Revision history
Version Revision date Summary of charges
1.0 [Select date]
Plan2go: [Title] [ 3 ]
Created: 10-05-2009 | Last Updated 2/09/2024

Communications plan (a)
Who (Stakeholder/s) What
(Content)
Why
(Purpose & description)
When
(Timing or Periodicity)
How
(Typical Method)
Steering Committee Project Information Key Decision Making Monthly Meetings, Report
Investors Project Information Key Decision Making Monthly Meetings, Report
Project Manager Project progress, Issues of the
project
Execution of the project activities Weekly Reports, Documents
Supplier Requirements of project Accumulating the requirements for the project Once Reports
Contractors Requirements of project Accumulating the requirements for the project Once Reports
End Users Project Information Key Decision Making Monthly Meetings, Report
Project Team Project progress, Issues of the
project
Execution of the project activities Weekly Reports, Documents
Workers Requirements of project Execution of the project activities Weekly Reports, Documents
Table 1 – Communications plan (a)
Communications plan (b)
Messenger Target Audience Objectives
(Purpose & description) Communication Vehicle When
(Timing or Periodicity)
Project Manager Steering
Committee
Investors
End Users
Key Decision Making Face to Face talk Monthly
Plan2go: [Title] [ 4 ]
Created: 03-04-2009

Messenger Target Audience Objectives
(Purpose & description) Communication Vehicle When
(Timing or Periodicity)
Budgeter or Investors Supplier
Contractors
Accumulating the requirements for the project Written Weekly
Client Project Manager
Project Team
Workers
Execution of the project activities Written or Face to Face talk Once
Table 2 – Communications plan (b)
Background
The project of Game On is developed for easing the processing of the improved communication process. The complete project comprises of 4 sub projects namely fitting out the Gold
Coast office space, Information Technology Installation, training for new customer experience, and Gold Coast launch. The project completion would result in developing the final event
of 2018 Commonwealth Games at Gold Coast.
Project Sponsor: The Commonwealth Games Organization and the State Government of Gold Coast are the sponsors of the project.
Project Stakeholders: The complete project would involve a number of project stakeholders including the participants, organizing committee, state government, and project team
members.
Justification
The project is deployed for executing the implication of the activities for aligning the implication of the activities for ensuring that the project would be executed successfully and the
alignment would be helpful for forming the utilization of the project activities. The project is executed for ensuring that the 2018 Commonwealth Games at Gold Coast can be executed
properly.
The completion of the project would be helpful for aligning with the development of the office space for the event, Information Technology database, training for executing the project
successfully, and Gold Coast launch event.
The completion of the project would be employed for easing the flow of activities for the Commonwealth games. The commonwealth games would be executed with the help of the final
execution of the operations for defining the possible solutions for the project execution.
Plan2go: [Title] [ 5 ]
Created: 03-04-2009

Project definition
Project objectives
The project is developed for easing the utilization of the project management principles and develops the required resources for the execution of the project development. The
completion of the project would require the follow up of the integrated development methods. The objectives of the project are,
To improve the possibility of the execution of the events of commonwealth games and it would involve the utilization of the information system development
To implement the project development concepts and principles for enacting the execution of the final event
To establish the new office site at Gold Coast for the PMO support and development
To allow the utilization of the probable development methods for Information technology that the information processing can be done
To coordinate the events of the commonwealth for aligning with the formation of the activities supporting the implication of the operations
Project scope
Objective:
The objective of the project is complete execution of the events of 2018 Commonwealth games in Gold Coast
Scope:
The project will build a new office building at Gold Coast for the event of Common wealth games 2018
The project will develop the information system required for the storage and development of the activities of event
The project will form the training plan for the 5 new members so that they can provide the services for the event
The project will form a new profile for the organization of the new office of Plan2go and it would organize a launch plan for the project
INCLUSIONS
Construction Activities and Principles
Building of the new office
Training Program
EXCLUSIONS
Transportation requirement
Permission for the continuous improvement plan
Change Implementation Approval
Plan2go: [Title] [ 6 ]
Created: 03-04-2009

Project deliverables and outcomes
The project is formed for the successful execution of the 2018 commonwealth games held at Gold Coast would be employed for ensuring that the project would result in forming
the alignment of the effective and final event execution. The deliverables and outcomes for the project are,
 Office Space fit out for the Goal Coast
 Information Technology for the management of the data and information
 Training program for the new members of the organization
 Launch Event of the Gold Coast office
Assumptions and constraints
The assumptions of the project are,
 Project activities would be executed in the estimated deadline
 Quality of the raw materials would be of superior quality
 Construction process would be done by the contractor
The constraints of the project are,
 Limited Resources would act as a major factor constraining the activities of the project
 Time Boundary would also act as a major constraint for the project
 Dependency on the skills of workers is also a constraint for the project
Legislative and regulatory context
The project must abide by the following legislative and regulatory context,
a) Work Place Health and Safety Activities
b) Information Security and Privacy Considerations
c) ACS code of ethics and professional conduct
Project approach
The project involves the development of the deployment of the mix methodology for the execution of the effective project activities. The use of the iterative agile would be helpful
for achieving the project final deliverables. The alignment would support the deployment of the activities for forming the utilization of the improved project development. The
implication of the project is supported by the utilization of the traditional approach for completing the constructional activities of office for Gold Coast.
Plan2go: [Title] [ 7 ]
Created: 03-04-2009

Project quality
CUSTOMER'S QUALITY EXPECTATIONS
The customer’s wants to ensure that the project would be executed for forming the utilization of the project management principles and operations. The quality expectation
would support the utilization of the effective improvement methods. The customers want to ensure that the new office developed would follow all the legislative and
regulatory context of Work Place Health and Safety Activities, Information Security and Privacy Considerations, and ACS code of ethics and professional conduct.
MONITORING PROCESS
The project monitoring would be helpful for the development of the final deliverable of a new PMO office for the commonwealth games of 2018 at Gold Coast. The monitoring
process would be deployed for effectively managing the project development process. The use of the effective analysis methods would be helpful for the execution of the final
project deliverable. The monitoring of the project would be done with the help of the smart processing and alignment of the improved activity development.
Risk management
Detail any known risks and their treatment plan. At this point they may include ‘business’ risks regarding the success of the project, as well as project specific risks. Use the Risk
management plan matrix to rate the risk. You may wish to attach or insert a risk management table.
Risk Type Probability Severity Mitigation
Cost Overrun Financial Possible Medium Cost
Management
Plan
Delay in
Completion
Operational Likely Low Schedule
Management
Plan
Technology
hindrances
Technological Unlikely High Testing Methods
Natural
Calamities
Environmental Possible Medium Disaster
Recovery
Human Errors Man made Likely High Training and
Development
Project management organization
Project Organization Level Stakeholders Roles
Project Governance Steering Committee, Investors, Client, End
Users Key decision making
Project Managerial Project Manager, Supplier, Contractors Management of the project
Plan2go: [Title] [ 8 ]
Created: 03-04-2009

Project Operational Project Team, Workers Execution of the activities
Outline of project schedule and costs
Plan2go: [Title] [ 9 ]
Created: 03-04-2009

Milestone / Deliverable Date to be delivered Cost Estimate
Office Fitout 15/05/18 $9686
Construction 25/12/17 $16783
Information Technology 24/04/18 $14211
Table 3 – Uses Table Caption style
Procurement/contracting options
The procurement contract for the project would be fixed pay base and the completion of the project would be completed within the specific pay off.
Options
Option analysis
o 50% of the data would be migrated using manual data transmission
o 65% of the data would be migrated using intranet (local network)
o 80% of the data would be migrated using Cloud Server Network
Options considered
The new office would require access to the data of the old office and the use of the various processes of data migration might be helpful for the organization. The manual migration
would be omitted as it is time consuming with maximum probability of errors. The local intranet transfer of the data would be supported by the alignment of the improved
communication of data. The cloud network can result in forming the transfer of the information to the cloud network.
Chosen approach and rationale
What is the preferred approach and why? It would be useful to explain the pros and cons of the other options considered and the desired benefits of undertaking the project.
Where possible, express the benefits in measurable terms against today’s situation.
Option Benefits Risks Cost impact
manual data transmission 50% of the data Time Consumption $1400
Plan2go: [Title] [ 10 ]
Created: 03-04-2009

intranet (local network) 65% of the data No remote access $1300
Cloud Server Network 80% of the data Security $1750
Table 4- Options considered
Event name: Plan2go Office Launch Date: 30/06/2018
Venue: Surfers Paradise, Gold Coast
Goal: New office development for Plan2go at Surfers Paradise, Gold Coast
ACTION PLAN
WHAT is to be done?
(Objectives)
WHEN is it to be done?
(Deadlines)
HOW will it be done?
(Targets)
WHO will do it?
(Responsibility)
WHAT if something goes wrong?
(Contingencies)
Infrastructure would be
developed
15/09/2017 Construction of the infrastructure Workers and Contractors Surrogacy Planning should be used
Resources would be
accumulated
24/06/2017 Making Contract with the suppliers Project Manager More investments should be asked
Complete Office Fit out 16/05/2018 Construction of the office fit out Workers and Contractors Contingency Planning should be used
Launch of the new office 28/06/2018 The new office would be developed
for the execution
Event Manager External Expert should be consulted
Plan2go: [Title] [ 11 ]
Created: 03-04-2009

Appendix A – Detailed option analysis
Option Option benefits Option risks Impact on timeline Operational costs Non-recurring costs Recurring costs Cost estimate
manual data
transmissio
n
50% of the data Time Consumption
Slower
$500 $500 $200
$1400
intranet
(local
network)
65% of the data No remote access Medium $500 $450 $350 $1300
Cloud
Server
Network
80% of the data Security Increase the pace $1000 $500 $250 $1750
Skills Analysis Table
4= Proficient
3= Good
2= Adequate
1= Poor
Task Level of skills
required Leo Thomas Katherine
Jones Amanda Lee Jack Nicolson John Brave Name F
Initial Documentation 4 3 4 2 3 2
Project Plan Development 3 3 4 4 1 4
Design of the Office 4 3 3 4 1 1
Design of the Information Technology 3 4 4 3 4 4
Construction of the Office 4 1 4 2 3 1
Resource Accumulation 3 3 1 1 4 3
Contractor Agreement 3 3 3 4 4 3
Plan2go: [ 12 ]
Created: 10-05-2009 | Last Updated 2/09/2024