Project Management in Workplace: Planning and Execution

This report delves into the application of project management principles within the context of a university course promotion and recruitment project. It begins with an introduction to project management, emphasizing the importance of planning and execution. The report then progresses through the project lifecycle, including the initiation, planning, and execution phases. The initiation phase focuses on defining project objectives, forming project teams using the Belbin model, and utilizing the QUAD method for project delivery. The planning phase emphasizes stakeholder analysis and communication strategies. The execution phase covers the creation of marketing materials and the use of a work breakdown structure. The report provides a detailed analysis of each phase, including the tools and techniques used, and concludes with a discussion of project management abilities and recommendations for improvement. The report uses tools such as project lifecycle, stakeholder analysis and work breakdown structure to create an effective project plan. The report is designed to provide insights into the challenges and successes of managing projects in a real-world setting.

PLANNING AND
MANAGEMENT IN
WORKPLACE

Table of Contents
INTRODUCTION...........................................................................................................................3
TASK...............................................................................................................................................3
PHASE 1......................................................................................................................................3
PHASE 2......................................................................................................................................7
PHASE 3......................................................................................................................................9
PHASE 4....................................................................................................................................11
CONCLUSION..............................................................................................................................14
REFERENCES..............................................................................................................................16

INTRODUCTION
Project is a series of actions which must be performed to meeting the objectives.
Therefore, project can also be known as a periodic activity which has is executed through
planning all activities of all phases through which the project can be executed properly. Project
management is the strategic approach of leading and guiding the work of a team through which
the objective scan be accomplished and meet the desired performance project standards and meet
the objectives of project (Azhar, 2017). For meeting the objectives of the report, Project of
Promotion and recruitment of University courses is based on the forming a marketing material
for developing skills for workplace program, promotion in local community. The report revolves
around assessment of project management tool and techniques which involves project lifecycle,
Quad, stakeholder analysis and will explain the implementation and execution of the project
plan. Therefore, the report gathers all necessary information and data and highlights the refection
of project management abilities within the project with some recommendations through which
the progress can be made.
TASK
PHASE 1
Initiation Phase
A project can be defined as an activity which requires appropriate amount of time effort
and resources which will be helpful in achieving the project goals in specific span of time. It can
also be categorized as a task or a strategy which is pre-planned for executing and implementing
in concerning scenario (Baum, 2018). The project defines the objectives which needs to be
accomplished and their outcomes which are achieved after executing the project plan. To meet
the project demand, it entails carrying out all activities in unique and innovative manner. The
unstructured collection of resources, people, facilities and equipment which are gathered at a
single location helps in meeting the objectives of the project. The project report of promotion and
recruitment involves creating marketing materials, promoting local communities and recruiting
applicants for the program. For meeting the demands of the project administration of University
will adopt various tools and techniques which are explain underneath:

Project Life Cycle- Project life cycle is a tool which is responsible for providing
direction to people that can be helpful in achieving the project goal from initial stage to the last
stage of project. Project life cycle create sequence of activities and actions which needs to be
performed throughout the project by focusing and clearly defining the whole project process. For
the project report of Promotion and recruitment of university courses, project life cycle bring
advantage by regularly tracking the project progress, simplifying the assigned work for team,
ensure effective structure for delivery, deliver consistent outcomes and manage various elements
which are related to the project through which better insight can be gained (Brady and et.al,
2018). The tool establishes a basic foundation of procedures and activities that must be followed
regardless of the sort of work performed. There are serval limitations which has been faced in the
project of Marketing Material which are related to high risk and uncertainties which will be
faced while executing the planned project plan, limited feedback process at all phases of project,
based on higher cost, limits creativity and innovation and create a negative and stressful scenario.
Initiation Phase- This is the initial phase which needs to be performed in a project life
cycle. In this stage, the project plan is introduced, investigated, and developed. The primary
motive of this phase is to determine the feasibility of the project. The initial stage supports
project manager to form effective decisions regarding the needs & beneficiaries of project. In
context of project of the promotional & recruitment of the University & it's specific courses, the
steps who will involve forming major decisions which will define the direction with the resource
needs. In the scenario a business prospective is formed a feasible study mainly organized the
project charter is created all staffs along with the project office are formed & finally the review
of the entire stage is executed.
Group Formation- It refers to activities taken as a result of a group of individuals
working together to achieve a shared objective. Group formation is crucial for the promotion and
recruiting of university courses because it begins with a knowledge of how individuals operate
alone and together. The main objective of creating a group in this project is to achieve goals
through work performance (Clayson, 2018). To establish a group for the project, university
professionals utilize the Belbin model, which assesses each individual's devotion and
participation to the creation of ideas, execution, and planning for the team in order to meet the
team's objectives and contribute to the achievement of the group's goals. In relation to the project

report, the project of Promotion and recruitment of university courses, there are several groups
which involves various roles, such roles are described below:
GROUP ROLES ROLES MEANING
PEOPLE
ORIENTED
GOALS
COORDINATOR These are self-assured and mature. They
evaluate talent and define goals among
group members within the project.
TEAM WORKER These people are insightful, polite, and
cooperative. In the project, a team
member listens and avoids conflict
(Cockburn and et.al, 2016).
RESOURCE
ALLOCATOR
These are a fun; extroverted addition
that help you make connections. They
use their curious nature to propose
suggestions to the group for the
assignment.
ACTION
ORIENTED
ROLES
IMPLEMENTER These are effective in turning thoughts
into actions. They must create strategies
and properly implement them as part of
the project.
COMPLETE FINISHER These people are meticulous,
perfectionists, laborious, and polishers.
They polish and scrutinize processes for
faults inside the project and set high
standards of work (Cutts, Hooley and
Yates, 2015).
SHAPER These are difficult to work with, thrive
under pressure, and are dynamic in
character. Shaper has the bravery to
overcome hurdles in the project.
CEREBRAL
ORIENTED
SPECIALIST They are devoted, single-parenting, and
self-starters. They provide unique

ROLES talents, expertise, and knowledge to the
project.
PLANT the critical problem solvers,
imaginative in nature, creative and the
one who are free thinkers are included
in this. They usually solve the problems
in the unusual manner in the project
(Engebretsen, Næss and Strand, 2018).
EVALUATOR It is deliberate, thoughtful and
compliment to the sober in the nature.
These are involved in making the
objective judgments and provide the
logical eye by assessing possibilities in
project.
QUAD- Successful projects do not happen by accident; they need strategic thinking,
adequate resourcing, established quality control measures, active management and better
management, among other things (Ferguson, B and et.al., 2018). It is a project delivery method
known as QUAD, which stands for quality, use, achieve, and design, all of which are critical
success factors. QUAD Chart is a useful approach for the project of University Course
Promotion and Recruitment since it shows what has to be done before work begins. It covers
project scope, success metrics, stakeholders, and intended objectives. The following QUAD
Chart has been created in relation to the project of University Course Promotion and
Recruitment:
PROJECT TITLE: PROMOTION AND RECRUITMENT OF UNIVERSITY
COURSES
PURPOSE
The goal of the Promotion and Recruitment of
University Courses project is to build skills for a
CUSTOMERS
Team VINGZ, the community, future
students, the advertising standards

programme and market it in local communities
in order to attract individuals.
authority, and UWTSD are all key players
in the initiative of University Course
Promotion and Recruitment.
DESIRED END RESULTS
The project's targeted outcomes include skill
development among university students and
employment for a variety of persons in the local
community.
MEASURE OF SUCCESS
Benchmarking is a method of measuring
performance for the Promotion and
Recruitment of University Courses project,
in which the project manager compares
practices with those of other comparable
projects and analyses the findings in order
to make substantial changes in strategy.
PHASE 2
Planning Phase
The next stage in the project life cycle is planning where in plans are made in order to
give direction or guide to the group or team by the execution of project and completion of it. The
outcome of this stage involves procurement needs, planning of project and the estimate of cost. It
is one of the crucial steps in managing the project as planning is regarded as the heart of the
project life cycle provides the instructions to the stakeholders as to how activities are to be
carried out. The managers of university and professionals set the plants in order to schedule and
guide the team members so that the resources are managed on time and other aspects of the
project can be managed such as cost, quality, risk, changes and other concerns. It defines the
goals so that the deadlines are not missed and the risk are limited so that the project is improved
(Hastings and MacKinnon, 2017).
Analysis of stakeholder- It is referred to as the tool which incorporates evaluation of
system and the modifications because it is linked directly to the important parties. The interest
and power of each stakeholder is analyzed by the project manager by using the information from
this analysis. The analysis of stakeholders and the methods of communication for project of
university course promotion and recruitment is discussed there under (Hertzman, Moreo, and
Wiener, 2015)

High Power and High Interest- In relation to the project report, stakeholders are
categorized as people having high power along interest and are UNWTSD and Advertising
Standards Authority for forming decisions related to work and activities which needs to be
performed within the project. for sharing and communicating all information, verbal and non-
verbal communication strategies are implemented by stakeholders in regards to their actions for
offering branding facilities and meeting advertising standards.
High Power and Low Interest- As it can be seen that Community and Dr. S. Khan are
stakeholders for this project (Hold and et.al, 2017). Both the stakeholders hold high power for
creating decisions whereas have less/low interest in activities of the project for developing and
enhancing the required skills and competencies.
Low Power and High Interest- Potential university and other educational institution students
are a stakeholder with little authority in project decision-making but a strong interest in the
project's responsibilities and activities (Holdstock, 2016). They are aimed to bring some fun and
comedy in discourse as the communication approach so that the serious dialogues may be used
with the stakeholders So that a road map is given as other things to how a project is being
progressed.

Low Power and Low Interest- Team VINGZ is one of the stakeholder in project relating to
recruiting and promoting the university course. They have less interest and power in the
operations of project. This is entrusted with the task of collaborating with and other stakeholders
so that a progressive result is delivered to them.
PHASE 3
Execution Phase
This phase involves working on the specifics of project charter so that the services are
provided to the relevant stakeholders. It is considered as an essential stage in the management of
project life cycle because it starts with the approval of them so that the activities are
implemented. Every effort and the working of plan is drawn as per the planning stage and the
execution is solely dependent on that stage. in relation to project for the promotion and recruiting
of the university course, this face is mainly focused on creating such deliverables that can satisfy
the stakeholders. The project manager that has authority of making the material of marketing
four skill of program is interested with the work to create the papers which can guarantee that
every task shall be completed within the schedule.
Work Breakdown Structure- It is a graphic depiction that divides a group's work into
manageable steps. For this project report, the work breakdown structure depicts linked
breakdown into smaller segments of the project (Hu, 2019). The use of this tool for the project
drawing many advantages and benefits which can be done through boosting productivity,
managing accountability, dealing steps of work and determining the risk through effective
approach. The work breakdown structure for the project report has been outline below:
Initiation
stage
Planning Material
Defining target
audience
Planning Stage
Analysing
situation
Research and
development
Creating Material
for skill
development
Execution
Stage
Integrating visual
elements
Promotion of
material
Incorporating
review exercises
Establishing
assessment
component
Closure Stage
Monitoring and
Evaluation
Post analysis
Review project

Gantt Chart- It is a form of bar chart which is used for illustration or visualization of all
schedules which will be followed during the time frame of the project. in relation to the project,
promotion and recruitment of university course, there are several advantages of using a Gantt
chart, as it will be a helpful tool for planning and aligning all tasks and activities which needs to
be performed and visualize the whole project timeline (Maksimov and Kalkis, 2018). The Gantt
chart for this project report has been outlined below:

Network Diagram- This is referred to a specific chart depicting sequence of tables &
arrows. In accordance to the project report, promotion and recruitment of university courses, the
network diagram helped in measuring the all schedule in accordance to work sequence together
with track progress at all phases of project plan (Mckeown, Wright and Mercer, 2017). The
network diagram for this project has been attached underneath:
PHASE 4
Closure Phase

As per to manager project management cycle, this was helpful to deliver the specific value of the
project so that all the stakeholders can satisfy effectively and maintained the final disposition &
status. Project management need to communicate with the whole team members which can help
can to create effective Ness of the project. With the help of promotional & recruitment activities
project management team of the university can effectively launch all the courses and provide
guarantee to the stakeholders to monitoring all the aspects in a effective way. Some frameworks
used throughout is risk analysis by project managers are listed below for project monitoring:
Risk Analysis- It entails identifying the key difficulties & obstacles that may have a
negative influence on the project's primary efforts (Perera, Hewage and Sadiq, 2020). SWOT
Analysis, which is a framework for analyzing a project's strengths, weaknesses, opportunities,
and threats, is one approach for analyzing risk. In relation to the project of Promotion and
recruitment of university courses, SWOT analysis is discussed below:
STRENGTHS
 Time working- The time working
ability is one of the strength to this
project which will be helpful in
making the project effectively and
productively and will be able to meet
the desired performance standards and
project objectives effectively and
efficiently.
WEAKNESS
 Incline in cost- Project management
is one of the costly approach which
creates he barriers and difficulties as
the university have to determine the
funding sources add allocate such
resources through which they can
function appropriately for meeting to
manage all finances and operate
different activities and tasks.
OPPORTUNITIES
 Digital strategy- This can be an
opportunity for the university and will
offer an opportunity for promoting the
market material for attracting more
applicants in specific and limited span
of time.
THREATS
 High competition- due to rapid
incline in the competition within the
industry, the candidate scan easily and
quickly switch their job applications to
another university program which can
deliver better career and growth
opportunities and overall better

advantages for the applicants.
Iron triangle - This triangle is also called as the project management tool which can help
full to maintain all the aspects of the project with specific factors which are necessary to engage
in the project task. All these triangles are cost, quality, & scope which can help full to maintain
the the cost structure, overall quality of the project & create more value of the project in an
effective manner. This iron triangle is beneficial in the promotional and recruitment activities of
the project related to the University courses.
Scope- This is related to total aspects of work which is involved in the delivery of the
project. For the project of promotion & recruitment of university courses, the scope is high as
this will involve working for the purpose of planning material, forming material & promoting for
improving and enhancing skills of individuals for the university program.
Cost- It can be described as the sum or amount of resources which are required for
performing the daily activities and are important for delivery of work. In relation to the project,
promotion and recruitment for the university courses, the most required resources re human
resource, material resource, financial resource and intellectual resource.
Schedule- This denotes the time which has been forecasted and assigned for completing
and delivering the project. In accordance to the project, promotion & recruitment of university
courses, the project will be completed and will be delivered in the month of September and will
approximately require 4 months of time period for completion of the project report.
Evaluation
It was determined that a large number of applications for participation in the university's
skill development programme were received. The Promotion and Recruitment of University
Courses project was a success because it improved the university's brand reputation and created a
sense of belonging among group members. Various formative and summative assessments were
incorporated in the initiative to promote and recruit university courses (Shen and Li, eds, 2017).
Developmental appraisals are methodologies utilized by college educators to perform
measure assessments of an understudy's general scholarly accomplishment and learn necessities

to improve their range of abilities for a specific program. A review is a method of social affair
information from a foreordained gathering of individuals to procure data and experiences on an
assortment of subjects of interest. And on the web and disconnected overview, the venture is
being accomplished for the venture to decide the task's necessities for expertise advancement
among understudies tried out the program.
The objective of creating advertising material for a college expertise program that arrives
at an enormous number of individuals is to expand the task's adequacy, where colleagues who
accept the venture have the option of successfully speaking with a particular task that most
appropriate their capacities and abilities. Partners had a critical job in creating and scattering
effective promoting materials that affected an enormous number of understudies to apply for
college courses (Xu and et.al, 2018).
The undertaking's entire group functioned admirably in their appointed obligations and
made critical commitments to the accomplishment of the task's goals. All individuals from the
collaboration on the task work that has been appointed to them. Though the whole undertaking
targets were isolated into particular gatherings, the general group execution was acceptable since
the collaboration aided the productive utilization of accessible assets and the best yield from the
allocated project objective in the errand allotted.
CONCLUSION
The exploration reasons that undertaking arranging and the executives are basic to project
achievement. Task life cycle, Quad, Gathering creation, partner investigation, hazard
examination, and iron triangle are key undertakings of the board procedures that guide in the
powerful accomplishment of targets. The essential arrangement of plans for future work is to set
up during the early phase. Partner examination is done at the arranging stage to recognize the
force and interests of different partners in the undertaking. In the execution stage, WBS, network
graphs, and Gantt diagrams are key instruments. Changing all documentation that is arranged
into genuine exercises is important for project execution. To finish a venture on time, it is
prompted that authority and time usage capacities be improved. It has been proposed that you go
to online classes, connect more with individuals, figure out how to coordinate, and use rousing
ways to deal with improving these abilities.

REFERENCES
Books and journals