Project Management Report: Coca Cola Plant Development in Namibia

This project management assignment examines the development of a Coca-Cola plant in Namibia, focusing on the expansion of an existing facility to meet increased production demands. The project scope includes blueprint creation, feasibility studies, and construction of new areas, including steel structures, roofing, and cladding. The project lifecycle encompasses initiation, planning, execution, and closure phases, involving key stakeholders such as Coca-Cola as the sponsor, a project manager, and various contractors and suppliers. The communication plan outlines strategies for reporting project status, objectives, financial reports, and addressing issues through various meetings. The assignment identifies potential project risks, including budget shortfalls, delays in resource delivery, and blueprint design flaws, and proposes mitigation strategies. Success factors are defined as solving space problems and maintaining product demand. The project budget is estimated at N$5.7 million, and successful completion hinges on staying within this budget. The report references several academic sources to support the analysis.

Running head: PROJECT MANAGEMENT
Project management
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
1. Project overview..........................................................................................................................2
2. Project scope................................................................................................................................2
3. Project life cycle..........................................................................................................................2
4. Main sponsor of the project and their role...................................................................................3
5. Project human resources..............................................................................................................4
6. Communication plan....................................................................................................................4
7. Project risks.................................................................................................................................7
8. Success factors.............................................................................................................................9
9. Project budget..............................................................................................................................9
Bibliography..................................................................................................................................10

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PROJECT MANAGEMENT
1. Project overview
The paper mainly focuses on development of Coca Cola plant in Namibia. It is found that
when Namibia Beverages urgently need additional area for production then a new crown store,
syrup room as well as the present warehouse area was extended by Aurecon. The structure of the
plant generally consists of steel columns with proper steel frames with roof covering as well as
side cladding. The extended area of production for the new bottled water lines and additional
area helps in solving the space problem which further helped the client for keeping up the
demand of the product in Namibia.
2. Project scope
 Creating blueprint for the Coca Cola plant
 Undertaking feasibility study
 Construction must be undertaken on 2m of uncontrolled filling material
 Excavating each column to around 2.5m
 Construction of steel columns with proper steel frames
 Chromadec roof covering
 Undertaking the work of side cladding
 Post project review and documentation
3. Project life cycle
The project life cycle is defined as the sequence of phases which a project generally goes
through from the initiation till the closure phase. It is found that that development of Coca Cola
plant in Namibia will be undertaken by executing four different phases which are listed below:

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 Initiation: In the starting phase, the project manager creates proper business case that
provides proper justification for the proposed project. In addition to this, the cost benefit
analysis was undertaken for analyzing financial feasibility of the project and then the
team members for the development of plant are hired (Steenkamp & Bekker, 2018).
 Planning: The entire project for the project is documented that contains proper details
about the deliverables, requirements as well as information about the schedule of the
project (Jin et al., 2019). Additionally, the blueprint for the plant is created so that the
development of the project can be done accordingly.
 Execution: In this particular phase, proper construction of 2m of uncontrolled filling
material is created. In addition to this, the other activities which are undertaken include
excavation of each column, Chromadec roof covering as well as undertaking the work of
side cladding (Chapman, 2019).
 Closure: In the last phase, entire work is reviewed and signed off. After then proper
documentation is created that includes information about the project. Moreover, the
resources who are associated with the project are released.
4. Main sponsor of the project and their role
Coco Cola is the sponsor for developing the plant in Namibia. As a sponsor, the company
providing entire funding for the project and are mainly responsible for implementing as well as
maintaining proper quality control system. Moreover, they also help in managing day to day
work and further assists in promoting the entire project effectively.

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5. Project human resources
The human resources who are mainly involved in the development of Coco Cola plant in
Namibia are listed below:
 Project manager
 Project planner
 HR manager
 Financial manager
 Contractor
 Supervisor
 Construction team
 Project sponsors
 Suppliers
6. Communication plan
Communication plan is considered as a policy driven approach that is used by the project
stakeholders while developing plant for Coco Cola in Namibia.
Communication
approach
Description Frequency Vehicle Sender Receiver
Project status
report
The meeting
was
conducted by
the team
leaders in
Monthly Email, face
to face
Team leader Project
manager

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PROJECT MANAGEMENT
order to
provide
details about
the status of
the project
and how the
project is
progressing.
Kick off meeting This
meeting was
arranged in
order to give
information
about the
project scope
and project
objectives so
that the
project team
can work
accordingly.
Once Email, face
to face
Project
manager
Team
members
Financial report The
financial
When
needed
Email, face
to face
Financial
manager
Team Leader

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PROJECT MANAGEMENT
manager
shares
financial
report to the
project team
in order to
guide them
how to use
the money
that is funded
so that the
project gets
completed as
per the
estimation in
initial phase.
Weekly team
meeting
The team
members
discuss the
issues that
they face
while
developing
Weekly Email, face
to face
Team
members
Team leader

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PROJECT MANAGEMENT
the Cocoa
Cola plant in
Namibia so
that proper
steps can be
reflected for
mitigating
such issues.
7. Project risks
Risk Description Impact Likelihood Responsible Mitigation
Budget
shortfall
If the budget
is not
managed
effectively by
the team then
the issue of
budget
shortfall
occurs which
further can
create
obstruction in
the progress
High High Financial
manager
It is
necessary to
create proper
budget plan
for the
project so
that the
issues related
with finance
cannot occur
within the
project.

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PROJECT MANAGEMENT
of the project.
Late delivery
of resources
If the
suppliers are
unable to
deliver the
project
resources on
time then the
project will
face
obstruction
during the
progress of
the project.
High Medium Suppliers The delivery
date of the
resources
must be kept
one day
before the
actual date so
that the
problem that
occur due to
late delivery
can get
resolved.
Improper
design of the
blueprint
If the
blueprint
does not
contain all
the details
about project
specification
then it will be
quite difficult
High High Designer It is quite
necessary to
create the
design
properly
which must
include all
the details of
the plant

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PROJECT MANAGEMENT
for the
construction
manager to
undertake
construction
effectively.
which will be
developed.
8. Success factors
The factors that contribute to the success of Coca Cola plant development in Namibia are
mainly elaborated below:
Solving the space problem: If the additional area for production will be created by the
development of plant by Coca Cola in Namibia then the project can be analyzed to be successful.
Keeping up the demand: If the problem related to space get resolved on time and the
organization is able to keep up the product demand for satisfying the customers then the
conducted project will be considered successful.
9. Project budget
It is found that around N$5.7 million is mainly needed in order to develop the Coca Cola
plant in Namibia. The entire project must be completed within the above-mentioned budget for
avoiding financial challenges during the progress of the project.
Bibliography
Chapman, R. (2019). The rules of project risk management: Implementation guidelines
for major projects. Routledge.

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PROJECT MANAGEMENT
Ghasemi, F., Sari, M. H. M., Yousefi, V., Falsafi, R., & Tamošaitienė, J. (2018). Project
portfolio risk identification and analysis, considering project risk interactions and using Bayesian
networks. Sustainability, 10(5), 1609.
Jin, R., Zhong, B., Ma, L., Hashemi, A., & Ding, L. (2019). Integrating BIM with
building performance analysis in project life-cycle. Automation in Construction, 106, 102861.
Martens, M. L., & Carvalho, M. M. (2017). Key factors of sustainability in project
management context: A survey exploring the project managers' perspective. International
Journal of Project Management, 35(6), 1084-1102.
Meredith, J. R., Mantel Jr, S. J., & Shafer, S. M. (2017). Project management: a
managerial approach. John Wiley & Sons.
Nazari, A. (2016). Developing a social media communication plan. In Strategic
integration of social media into project management practice (pp. 194-217). IGI Global.
Steenkamp, J. R., & Bekker, M. C. (2018). Validating a project life-cycle review
framework for mining projects at Exxaro. South African Journal of Industrial
Engineering, 29(1), 74-85.