Formal Report: Plastics R Us Victorian Site Manual Handling

This assignment is a comprehensive report focusing on Plastics R Us Pty Ltd, specifically addressing the manual handling injuries at its Victorian site. The report begins with an introduction to the company and its operations, including the production of extruded plastic parts across two sites. It proceeds through the stages of document planning, including draft memos, a final memo, and the plan for a formal report. The core of the assignment is the formal report, which details the increase in manual handling injuries within the warehouse and production departments at the Victorian site, leading to a rise in Workers' Compensation claims. The report highlights the lack of a health and safety committee and the absence of regular procedure reviews. The final report provides data and analysis, emphasizing the need for improved health and safety regulations and an active health and safety committee to reduce injuries and ensure orderly conduct. The conclusion emphasizes the importance of complex documents for organizational success. References to relevant literature are included.

WRITE COMPLEX
DOCUMENTS

Contents
INTRODUCTION...........................................................................................................................4
Question 1: Draft Memo.........................................................................................................4
DRAFT MEMO...............................................................................................................................4
Question 2: Final Memo.........................................................................................................5
FINAL MEMO................................................................................................................................5
Question 3: Plan for Formal Report.......................................................................................6
Question 4: Draft of formal report..........................................................................................6
Question 5: Review of draft and Final Report........................................................................7
CONCLUSION................................................................................................................................9
REFERENCES..............................................................................................................................10

INTRODUCTION
Planning of documents, putting drafts of text, preparing for final texts and producing
documents having high level of complexity requires a number of skills to be possessed by
individuals (Benavides and Rajsbaum, 2016). These skills include business communication
skills, interpersonal skills, decision making power etc. All these skills are necessary so as to
ensure the documents prepared by high authorities is accurate and relevant to be presented in
front of top management, board or any special authorities. In this context, the present report is
based upon Plastics R Us Pty Ltd. which is a plant that manufactures extruded plastic parts for
office equipments. This plant has over two sites, within Victoria and New South Wales and has a
staff of total 85 persons, being 30 within Victoria and 55 within NSW.
Question 1: Draft Memo
DRAFT MEMO
MEMO Plastics R Us Pty Ltd.
To:
From:
Cc:
Date:
Re:
Plastics R Us Pty. Ltd plant indulges in the process of producing extruded parts of plastic for
office equipments. This plant effectively conducts their functioning over two different sites
places namely in Victoria and New South Wales. In addition with this, estimated number of 85
staff members is employed with plant in which 30 of them performing their role in Victoria and
55 in NSW. There are some certain information which has been accurately conveyed through the
final memo as per accordance with policies and procedure of organisation. Some of the issues
include, in accessibility of HSR by warehouse and production areas of Victorian sites and un
reviewed of manual handling procedure of Victoria handling. Detailed discussion of the issues
and problems are effectively covered in Final review in synchronized way.

Question 2: Final Memo
FINAL MEMO
MEMO Plastics R Us Pty Ltd.
To:
From:
Cc:
Date:
Re:
Plastic R Us Pty. Ltd plant effectively engage in the process of providing plastic parts for the
office equipment. Company have two sites in through which they operate their functions those
sites are situated in New South Wales and Victoria. There are 85 staff members who all are
conducting their job performance in Victoria and approximate number of 55 staff member has
been employees within NSW site. There are some major factors that affect functioning of Plastic
R Us. This memo covers some of the effective measures which will intent company management
of Victorian sites to decrease workplace manual handling injuries. Issues that are facing by
company include, Both the sites of Plastic R Us have formative manual handing procedure but
one of the site of company which is Victorian lacks in reviewing the procedure form the
preceding five years. Along with this, this site of company does not have a HSR in their
production and warehouse areas. There are some major factors that affect company labour force
performance that include, there is an increase in production and warehouse departments related
to manual handling injuries which automatically lead towards spike in Worker’s Compensation
claims. This site of company has largely those employees who converse English as their
secondary language. While as, compared to Victorian site NSW site of company have effective
and WHS induction programme along with ongoing annual manual handling training which
effectively benefit them towards increase in the performance level of their staff. In addition with
this, NSW site of Plastic R Us. Have active health and safety committee (HSC) and HSRs which
further aid them to increase overall performance level of their staff member and increase
productivity of company. This same method can be utilized by Plastic R Us. Victorian site which
will aid them to decrease their workplace manual handling injuries as by using same
methodological approaches Plastic R Us. Can able to retain manageable balance in their budget.

In addition with this by implanting same measures company can effectively able to perform their
functions in a smooth way without implementing any kind of additional governmental laws and
regulations. Along with this, company by providing training to their employees can lead towards
their effective development which simultaneously benefits Plastic R Us. To reduce their workers
related issues.
Question 3: Plan for Formal Report
Purpose of the document: To provide information about the spike in manual handling injuries
within the manufacturing as well as warehouse departments at Victorian site that has led to a
substantial increment in the Workers’ Compensation claims.
Format for the document: The format of the report will be well structured and will significantly
provide information about every aspect of Victorian site of Plastics R Us Pty Ltd.
Means of communication required: The means of communication employed will be written
business communication by way of a memo and report.
Specific requirements for the document: The report will contain an overview of the issue
highlighted. It will be free from grammatical errors and the spelling, style of writing, vocabulary
and punctuations will be accurate.
Enterprise style guide/house style: AMA manual of style will be used for the report.
Question 4: Draft of formal report
Formal Report
Plastics R Us Victorian Site
The purpose of this report is to give information about the increase in manual handling injuries
that have been taking place within the production as well as warehouse departments of the
Victorian site which has ultimately resulted in a significant enhancement in the Workers’
Compensation claims. There have been reports about a large number of manual handling injuries
at the Victorian site. This owes to the wrong practices adopted by company in relation to site
handling.

Question 5: Review of draft and Final Report
When the draft of report was presented in front of the management and Health and Safety
Committee, they pointed out that the company’s Victorian Site did not indulge in wrong
practices but it was that they were unable to take into account the health and safety concerns and
thus for 5 years, they did not conduct a review of the procedures taking place at the site.
Formal Report
Plastics R Us Victorian Site
The rationale of presenting this report is to provide data about the hike that was noticed in
manual handling injuries in context of warehouse and production departments of the Victorian
site. This implies a significant increase within Workers’ Compensation claims. A huge number
of manual handling injuries were witnessed and reported at the Victorian site. This owes to the
inefficiency of company to carry out a review of the procedures. Also, the reason behind the poor
performance of Victorian site of the organisation is that it does not carry out an induction
programme for employees wherein these personnel can gain knowledge about certain essential
aspects of health and security. Further, this site does not have an active Health and Safety
Committee which can take into account the issues faced by employees here. Also, the Health and
Safety Regulations are not strictly followed by the Victorian Site which has led to the downfall
of entity in marketplace. The following graphs and pictorial representations will further illustrate
upon the before mentioned points:-

Thus, entity is highly required to focus upon the Health and Safety Regulations to ensure lowest
possible manual handling injuries and have an active Health and Safety Committee which
ensures orderly conduct across the organisational premises so that least possible manual injuries
take place within Plastics R Us.

CONCLUSION
From the above mentioned report, it has been concluded that complex documents are
prerequisite for the success and growth of an organisation as it contains the important
information regarding the essential aspects of business. Further, it has been analysed that there
are certain skills that are required to be present in personnel so as to prepare complex documents
such as memo, business reports etc. These skills are required to be present in personnel who
work within a variety of business environments so that they can produce reports, memos or
forms which require analysis and review of range of data sources.