PPMP20012 Unit Portfolio: PM Application Systems Comparison Report

This report, submitted as part of a PPMP20012 unit portfolio, compares and contrasts the advantages and disadvantages of manual and electronic project management (PM) application systems across all PM knowledge areas throughout a project's lifecycle. The report highlights the benefits of electronic systems, such as efficient data evaluation and reduced overhead costs, while acknowledging the ease of use associated with manual systems, particularly for smaller projects. It suggests a hybrid approach, combining manual methods with electronic tools for comprehensive project tracking and analysis. The report references key readings, including SEBoK Part 4 and AS/NZS 15288:2015, and emphasizes the importance of software packages in managing project data efficiently for better decision-making. The analysis covers the evolution from fully manual systems to the current integration of electronic media, reflecting the increasing complexity of modern projects. Supporting documentation includes references to key sources that explore the impact of technology on project management and decision making.

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 7
Week 7: Compare and contrast the advantages and disadvantages of different manual and electronic PM
application systems within each PM knowledge area over the life cycle of a project.
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Mandatory Readings
 SEBoKPart 4:
Applications of
Systems
Engineering;
 AS/NZS
15288:2015
Annex F & G
Optional Readings
 AS ISO
21504:2016
 BP News Wrap-up
Web Sites
 -
1. The use of the
electronic medium
and the software
packages can be
beneficial for the
process and project
management.
2. The software
applications
regarding the
project
management helps
to evaluate the
data regarding the
project
management in an
efficient way
(Kerzner, 2013). It
also helps to
reduce the time
and the overhead
cost of the
implementation of
the different
processes in the
project life cycle..
In order to manage a process or the project two types of systems can be
considered. The manual process of keeping the records about the requirements
and the progress of the projects and other is managing all the resources and to
control the process through the use of software and electronic computer.
The software packages and the system developed by the software companies
such as IBM and Oracle can help to manage the data efficiently (Al-Mamary,
Shamsuddin,& Abdul Hamid, 2013). The making of investment for these
software are worthy as, these will efficiently help to manage and analyse the
data required for the project management process. In case, the complexity of
the project makes the data and requirements complex, managing and
processing those information may not be efficiently done through keeping the
track of the activity in manual way by writing it in sticky and diary. It may be
assumed that the use of the electronic medium in order to process the project
management will eliminate the use of some of the manual ways of managing
information. However, this concept may not be fully accepted. The use of the
electronic medium and the software packages provided by the IBM and Oracle
is very much efficient in managing and evaluating the information which can be
beneficial for the decision making process (SEBoK, 2018). The us e of diagram
and keeping the sticky updated can be done by the computers also. However,
the project managers can use the manual way partially to keep the record of
the progress of the project and update about the processes of the project. It can
be said from the discussion that the project management process can be more
effective through use of electronic media and partial use of the manual process
management techniques. The fully manual techniques were used earlier in
keeping the track of the project management. However, at that time the
concept about the managing of the project was not so clear, and the complexity
AS/NZS 15288:2015
Annex F & G - Google
Search. (2018). Retrieved
from
https://www.google.co.i
n/search?hl=en&q=
%E2%80%A2%09AS/NZS
+15288:2015+Annex+F+
%26+G#
Tsai, W. T. (2015,
October). Service-
oriented system
engineering: a new
paradigm. In Service-
oriented system
engineering, 2005. sose
2005. IEEE International
Workshop(pp. 3-6). IEEE.
Gansner, E. R., & North,
S. C. (2000). An open
graph visualization
system and its
applications to software
engineering. Software
Practice and
Experience, 30(11), 1203-
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 7
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
3. The manual ways of
keeping the track of
the project may be
easy (Nejib, Beyer
&
Yakabovicz,2017).
However, in the
case of the complex
projects the use of
this manual system
may be
problematic as the
processing of
different stages
may be complex in
the projects with
critical
requirements.
4. One of the possible
way for the better
implementation of
the project
management
system is to merge
the manual ways of
keeping the track of
the project with the
electronic medium
for evaluating the
progress of the
project .
of the projects were not of high level, which implies the requirements and the
outcomes , n most of the cases were not complex enough.
1233.
Brioso, X. (2015).
Integrating ISO 21500
guidance on project
management, lean
construction and
PMBOK. Procedia
Engineering, 123, 76-84.
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 7
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
5. The use of the
electronic medium
does not change
the environment of
the project. Infact,
it makes the
project
environment more
sustainable and
feasible .
References
Al-Mamary, Y. H., Shamsuddin, A., & Abdul Hamid, N. A. (2013). The impact of management information systems adoption in managerial decision making: A
review. Management Information Systems, 8(4), 010-017.
Kerzner, H. (2013). Project Management: A Systems Approach to Planning, Scheduling and Controlling. 2006. Editorial John Wiley, Hoboken, New Jersey,
ISBN, 471225770.
Nejib, P., Beyer, D., & Yakabovicz, E. (2017, July). Systems Security Engineering: What Every System Engineer Needs to Know. In INCOSE International
Symposium (Vol. 27, No. 1, pp. 434-445).
SEBoK, S. (2018). SEBoK. Retrieved from http://www.sebokwiki.org
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 7
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