PPMP20012 Unit Portfolio: Monitoring Performance with PM Systems

This report, a unit portfolio for PPMP20012, explores the application of project management (PM) systems in assisting project managers. It emphasizes the importance of efficient management across various areas, including risk, time, cost, and resources. The report highlights how application systems enhance project success through monitoring, which depends on factors like product and service evaluation, ensuring process adherence. Key learnings include the definition, closure, and benefit delivery phases of program management. The report references several academic sources to support the understanding of interrelationships between different knowledge areas in PMBOK, effective communication, resource management, conflict resolution, risk and scope management, financial planning, stakeholder engagement, and quality management. The portfolio underscores how PM systems facilitate performance monitoring and change management, crucial for project success.

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 1
WEEK 8: IDENTIFY HOW PM APPLICATION SYSTEMS CAN ASSIST PROJECT MANAGERS TO MONITOR
PERFORMANCE AND MANAGE CHANGES WITHIN THE PROJECT.
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Mandatory Readings
 PMI (2013)
The Standard
for Program
Management
-- Third
Edition
Chapter 8;
 PMI (2013)
The Standard
for Portfolio
Management
-- Third
Edition
Chapter 7;
Project management is
field which makes sure
that all the component
of a project is managed
efficiently. Risk
management, time
management, cost
management, resource
management, quality
management,
communication
management, several
others are some of the
management areas
which are managed by
the methodologies of
project management.
Also, using application
system increases the
possibility of success of
project.
The system monitoring depends on various factors i.e. product and service
evaluation. The monitoring is also ensuring that processes are being performed
aptly in the business.
Learnings include definition, closure and benefit delivery. They are three phrases
which are helpful in managing all components of program management.
PPMP20012 Unit Profile
PPMP20012 Moodle
Cheng, J. K., Malik, Z. A.,
& Sorooshian, S. (2017).
Understanding the
Interrelationship
Between Different
Knowledge Areas in
PMBOK Through the
Development of System
Dynamics Model. The
Social Sciences, 12(3),
473-481.
Effective
communication shall be
followed and
maintained throughout
Program resource management must make sure that the resources engaged
with the project are adequately managed. There may be a few conflicts and
points of disputes that may emerge among the resources. The management
shall use communication and project management tools for the resolution of the
Conti, T. (2006). Quality
thinking and systems
thinking. The TQM
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 1
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
the project lifecycle so
that the project goals
may be achieved. There
shall be adequate
gathering, storing, and
transmitting of the
information done.
conflicts and disputes between the resources or stakeholders. Magazine, 18(3), pp.297-
308.
Project communication
and program
communication are the
two different set of
activities that include
different tasks under
them. Program
communications
primarily focus upon
stakeholder
engagement and their
needs. The activities
associated with
planning and
transmitting the
information sets to the
stakeholder along with
following the reporting
architecture is covered
under program
communication.
Project management handles numerous areas of the project. Out of these areas,
two extremely significant ones are risks and scope. Project risks are managed by
project management methodologies by defining a phased approach for the
management of the risks. Similarly, scope definition, planning, and handling is
also included under project management.
Dominici, G. (2015).
Systems Thinking and
Sustainability in
Organisations. Journal of
Organisational
Transformation & Social
Change, 12(1), pp.1-3.
Program financial
management is a part
of planning phase in
Communication management focusses on the specific needs and expectations of
the project stakeholders. These stakeholders may be internal or may also be
external to the project or the organization. The varying needs are addressed in
Gasik, S. (2015). An
Analysis of Knowledge
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 1
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
which the budget and
finances are planned
and managed. There is
cost benefit analysis
that is carried out as a
part of this module.
Also, the risks
associated with project
finances are identified
and benefits delivery &
realization is planned in
this module.
this module. Management in
PMBOK® Guide. [online]
Sybena.pl. Available at:
http://www.sybena.pl/d
okumenty/PM-World-
Journal-2015-January-
Gasik-Analysis-of-
knowledge-
management-in-PMBOK-
Guide-PMI.pdf [Accessed
25 Apr. 2018].
Kerzner, H. (2013). A
Systems Approach to
Planning, Scheduling, and
Controlling. [online]
Books.mec.biz. Available
at:
https://books.mec.biz/t
mp/books/55F1OL4WQC
7HL2OBCGHS.pdf
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 1
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
[Accessed 25 Apr. 2018].
Program integration
management is usually
carried out in the
advanced stages of the
project. The primary
aim of this module is to
bring the different
components and sub-
modules or a program
under one unit.
Management of quality
and procurements also
play a significant role.
Quality management shall be carries out in a series of phases. The primary
phase shall be the planning phase in which the quality management plan must
be developed. The subsequent phases shall include quality control and
assurance. There shall also be continuous improvement plan included to make
sure that quality is always improved and maintained. There are various quality
standards that have been defined. These standards act as the guidelines that
shall be adhered to so that the project quality is maintained and is complied
with the applicable standards.
References
Conti, T. (2006). Quality thinking and systems thinking. The TQM Magazine, 18(3), pp.297-308.
Dominici, G. (2015). Systems Thinking and Sustainability in Organisations. Journal of Organisational Transformation & Social Change, 12(1),
pp.1-3.
Gasik, S. (2015). An Analysis of Knowledge Management in PMBOK® Guide. [online] Sybena.pl. Available at:
http://www.sybena.pl/dokumenty/PM-World-Journal-2015-January-Gasik-Analysis-of-knowledge-management-in-PMBOK-Guide-PMI.pdf
[Accessed 25 Apr. 2018].
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 1
Kerzner, H. (2013). A Systems Approach to Planning, Scheduling, and Controlling. [online] Books.mec.biz. Available at:
https://books.mec.biz/tmp/books/55F1OL4WQC7HL2OBCGHS.pdf [Accessed 25 Apr. 2018].
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