University Report: Aligning PM with BPM Life Cycle Stages

This report provides a comprehensive literature review on the alignment of Project Management (PM) with Business Process Management (BPM) life cycle stages. It investigates the ways in which PM principles, such as those outlined in PRINCE2 and PMBOK, can be integrated with the stages of the BPM life cycle, including discovery, analysis, implementation, and monitoring. The report compares the input and output processes of both PM and BPM, highlighting their similarities and differences. The study explores how organizations can leverage PM methodologies to enhance the efficiency and effectiveness of their business processes. It examines the critical success factors for projects, the role of customer satisfaction, and the implications of aligning PM and BPM for real-world project applications. The research emphasizes the importance of a structured approach to project delivery and business process improvement, offering valuable insights for professionals seeking to optimize project outcomes. This report is based on the findings from research papers, journals, and academic sources.

Running head: ALIGNING OF PM WITH BPM LIFE CYCLE STAGES
Aligning of PM with BPM Life Cycle Stages
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1ALIGNING OF PM WITH BPM LIFE CYCLE STAGES
Abstract
The report discusses about the different uses of project management principles and concepts that
would be used within the defining of business principles. In the recent times, there have been a
huge rise in the competition that is faced by the companies in terms of bringing in developmental
activities. These kind of defining of new forms of activities would be highly helpful for projects
in order to define their own way and progress in the highly competitive market. Hence, in order
to follow such kind of activities, the organisations have an emerging need for developing rich
quality of projects that would be delivered to the customers. With the advancement of
technology, the companies have been in the process of incurring the use of project management
principles that would help in staying in the highly competitive market. Different manager who
are responsible for handling the quality of outputs from the company should be highly focused
over the development of proper form of approach based on project management. These
approaches should be highly clear and thus might fit into the prospects of the organisation.
The basic approaches based on project management is based on defining clear form of aspects in
relation to the project. These include the factors based on proper form of planning, designing,
executing and marketing of the developed products from the company. This research focuses
over the core aspects that would be followed by the organisation in terms of development of
projects. Different organisations have different forms of requirements based on helping the
organisation to make a great form of impact over the quality of the project. Without a proper
form of usage of any form of aspects based on project management, there might occur several
form of critical aspects for the organisation. This might result in loss towards the organisation.
Different kind of aspects should be taken into consideration based on developing a high quality
project. Thus the use of project management principles should be broadly taken into

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consideration. Different stakeholders involved within the company would have high form of
expectation from the project and hence these principles would be helpful in defining the best
form of management if business process activities.

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Table of Contents
1. Introduction..................................................................................................................................4
1.1 Background and Context of the Research Project.................................................................4
1.2 Purpose of the Project............................................................................................................5
1.3 The Deliverables of the Project.............................................................................................5
1.4 Justification of Claims over the Project.................................................................................6
1.5 Discussion of Findings or Outcomes.....................................................................................6
1.6 Discussion of Implications over the Findings or Outcomes..................................................7
2. Literature Review Methodology..................................................................................................7
3. Literature Review Results..........................................................................................................12
4. Discussion..................................................................................................................................22
5. Conclusion.................................................................................................................................26
6. Reflections.................................................................................................................................28
References......................................................................................................................................31

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1. Introduction
1.1 Background and Context of the Research Project
The Project Management (PM) stages are generally referred to the different processes
that are followed by project managers and business owners in order to deal with the perspectives
of the project completion. PM provides the best kind of framework for the purpose of
management of any kind of project that are based within the business. Different leaders within
the project management team would be responsible for handling the different aspects based on
managing the project (Brookes et al., 2014). These leaders who are responsible within the project
management team would conduct a vast level of research to help in determining the best kind of
processes for the purpose of running of projects.
Business Process Management (BPM) would be ideal strategy for different professionals
based on seeking about the expanding of operational knowledge while also focusing on the
improvements over targets (Buh et al., 2015). The process of BPM can be described as a kind of
management approach based on aligning with each of the aspects based within the organizational
prospects. The BPM is a kind of holistic management approach that would be able to promote
the effectiveness of business processes while also bringing in effectiveness within the business
sector. With the BPM technique, it would be highly be helpful for improving the organizational
processes in a better manner (Rosemann & vom Brocke, 2015). It could thus also be defined as
“process optimization” process. It could be further argued that with the help of BPN based
strategies for the business, it would also be highly efficient for defining an effective and efficient
processes based on incurring changes with the hierarchical management approach of the
organisation.

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1.2 Purpose of the Project
The primary purpose of performing the project is to discuss about the various stages of
PM and the ways in which they could be linked with the life cycle stages of BPM. The project
would be helpful in discovering the ways in which project management methodologies could be
aligned with the business process management stages and thus increase the efficiency of the
processes (Conforto et al., 2014). The defined project would be helpful for understanding the
processes based on PM and linking these processes with the sector of business.
1.3 The Deliverables of the Project
The key deliverables within the research project would discuss over the brief background
of project management concepts. Based on the discussion over such concept, the different stages
would be defined, which would be highly helpful for completing the different aspects of the
project (Dzhandzhugazova et al., 2015). The different methods, techniques or tools that are used
within the approaches based on project management would also be discussed within the report
(Hermano & Martín-Cruz, 2016). The report would also discuss about the business process
management approaches that could be widely used in different project management aspects. The
project would also focus on the ways in which BPM could bring about major kind of
improvements in the sector of automation. The result from such findings would be able to bring
about major transformations about the ways of research of the business.
With the help of this form of research, it would be helpful for understanding about the
ways in which the PM stages would help in uplifting the life cycle stages of BPM (Muhos et al.,
2017). The anticipated significance of the research would help in understanding about the life
cycle stages of PM and their ways of affecting the BPM processes. The discussion in the further

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part of the report would thus be able to focus on the different techniques that are made use within
the PM life cycle stages and the ways in which BPM could adopt to such strategies in order to
improvise their strategies.
1.4 Justification of Claims over the Project
The project is based on the understanding about the importance of PM and the ways in
which they would be aligned with BPM life cycle stages. The use of the best practices of PM
within the BPM life cycle stages by an organisation would be helpful for visualization of the
relationship between the strategies and business processes.
The project based on the research would also discuss about the various concepts in
relation to the knowledge of project management (Aaboen et al., 2017). The different stages that
help in the controlling of projects would also be defined within the project discussions. This
project would also discuss about the brief of business process management and the underlying
principles. Both of these could be aligned together for the purpose of achieving huge factors of
profitability for any project or business purpose (Whittle & Myrick, 2016). This project would
focus on the literature review and the different results that could be drawn based on the
alignment processes.
1.5 Discussion of Findings or Outcomes
The findings or outcomes from the surveys based on literature have discussed that these
form of reviews based on the literature would help in discussing the ways in which literature
reviews would be helpful for focusing over the discussion (vom Brocke, Zelt & Schmiedel,
2016). The findings or outcomes that have been found from the research focuses over the ways
in which the approaches of PM would align with the different life cycle stages of BPM. There
are different principles such as PMBOK and PRINCE 2, which can be defined as the standard for

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proper form of project delivery. The project would be based on the introduction of the life cycle
stages of PM and BPM, comparing the different input and output processes (Quinlan et al.,
2019). The research would also discuss about the similarities and differences between both of the
approaches.
1.6 Discussion of Implications over the Findings or Outcomes
Based on the implications of the findings or outcomes from the project, it could be
discussed that the findings would be helpful for understanding the ways in which the PM
processes would be aligning with the BPM processes. Based on using the findings from the
performed research, the knowledge gained could be used for applying within the real-life world
projects (Kongmanus, 2016). There are several situations in which the organisation might have a
need that the PM processes would be linked with the BPM processes. In such scenarios, the
project manager or the responsible person for the project would help in aligning of such kind of
activities.
2. Literature Review Methodology
2.1 Introduction to the Topic
In the recent times, there have been several forms of investments that have been to the
management of projects within an organisation. The project that are being developed by various
organisations have a formal meaning and they mainly aim for bringing in business benefits and
also increasing the profits for the business (Somsuk & Laosirihongthong, 2014). These can also
be defined as the Business process Management as they mainly help in increasing the growth of
business sector. Hence, the quality of investments that would be made to the technological
aspects should be able to bring in high amount of competitive advantage for the business

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processes (Hinkelmann et al., 2016). The traditional organisations are in the process of bringing
rigidity in the form business processes. Different organisations should incur strong management
of projects and thus help in the carrying out of significant changes within the industries.
2.2 Criteria’s for Success of Projects in Businesses
There can be different kind of questions that could arise with the discussion based on
identifying the success or failures rates of projects. Different kind of project manager who are
highly skilled in the management of various aspects of projects in business have agreed on the
fact that defining of proper form of objectives would be highly crucial in terms of defining of the
success factor of projects. The definition of success for the project has been observed and studied
(Serrador & Turner, 2015). They have also been developed from the factors based on time, cost
and criteria of quality, which would also be known as “triple constraint” and “iron triangle”.
However, these kind of criteria can be defined as a part of the multi-dimensional variable that
would include the factors based on the involvement of project results. The factor of customer
satisfaction can also be defined as highly critical in projects (Bērziša et al., 2015). This kind of
factor would be highly meaningful in terms of determining the rate of success of critical projects.
This would also lead to high form of satisfaction for the customers. The definition of success for
the projects could vary from one perspective of the organisation to another. There is no form of
pre-defined common agreement or common evidence that would be able to discuss the success or
failure rate of the project (Warner & Sullivan, 2017). Different authors have also suggested that
there have been one form of project failure criteria could be determined as success criteria for
another perspective (Bititci, Cocca & Ates, 2016). The factor of project success has become as
one form of relevant topic based on project management and thus it has become one of the most
frequently used issues of debate.

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2.3 Stakeholder Perception and Project Success
As the success rate of projects would depend on the perception for the stakeholders,
hence there is no criteria based on “absolute success” for the project. The different kind of
projects that would have failed to meet with the original goals that were set for the project have
been necessarily been perceived as failure within the project. The definition for the success of
projects have massively changed in the recent years. The value of stakeholder satisfaction has
also increased rapidly in the recent years (Ahlan, Kartiwi & Sukmana, 2015). The value that
would be made to the organisation would be discussed as the most form of favoured factors
meant for the satisfaction of each of the members within the organisation.
The PMI has mainly focused over the importance of including the stakeholders and
managing them. Based on the different processes that are followed within the project
management life cycle stages, these would include some kind of factors. This includes the
processes based on identification of stakeholders, planning for the managing the stakeholders,
administrating and controlling of the engagement of stakeholders (Camilleri, 2016). Each of the
factors would be combined together and would also interact with each other. The primary ability
of the project manager who is designing the project would mean the rates of failure or success of
the project. The project managers who would be responsible for the managing the various factors
of the projects meant for the businesses should be able to understand each of the criteria of the
stakeholders.
2.4 Critical Success Factors (CSF) and Project Success Criteria (PSC)
Some researchers who have focused over the aspects for management of projects have
also discussed about the specific kind of factors that would be in relation to the project. The CSF

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can be defined the form of components that would be highly necessary for the delivery of the
PCS. These could also be described as the certain set of situations, actions or factors that would
help in contributing towards the final result of the project (Al-Saadi & Abdou, 2016). The PSC
have been mainly been used for measuring the success of the project. The CSF have also
facilitated towards achieving the success of the project. The project that are developed by
business would be developed in different forms of contexts and environments. Hence they would
have different kind of factors that would need to need taken into consideration.
2.5 Business Process Management (BPM)
Business process are defined as the collection of different forms of business activities that
would be taking more than one form of input and thus would be able to create a form of output
based on preparing value to the customers. The primary focus of the technical perspective based
on BPM would be giving much form of importance for the creation of the integrated holistic
approach that would also be seen as the most important reason behind the most kind of failures
based on BPR (Jeston, 2014). The need for the integrated form of holistic approach would lead to
development of fundamental form of concepts for BPM.
2.6 Management of Business Realisations and Influence of Project Success
The business strategies have been defined within the projects, which require the
developmental aspect of projects. However, the organisation would mostly fail in the
implementation of strategies based on the implementation of the improper managing of processes
over the concerned project. The factor of Benefits Realisation Management (BRM) can be
defined as a certain set of processes that would help in mitigating the gaps present between the
strategic planning and execution of the proper set of values based on the initiatives implemented

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by the business (Serra & Kunc, 2015). Every kind of business organisation highly focus over the
use of best form of practices that would be defined as to be highly crucial for the success of the
projects. Based on the success measured within the project, the organisation would be able to
establish the best form of business principles. They could also be able to bring in changes within
the management practices of the business. There are several steps in the Business Process
Management (BPM) that could be aligning with the finest kind of practices of project
management. This could be highly critical for bringing in changes for the business processes.
In order to ensure the bringing of success for the project management teams, it would be
highly necessary for the teams concerned within the project management processes to define a
clear form of statement (Cserháti & Szabó, 2014). The teams involved in project management
should clearly define each of the evaluation criteria that would help in evaluating the benefits
extracted from the use of the projects. The research is mainly focused over the bringing in
changes within the various business processes with the implementation of PM stages (Mir,
Casadesús & Petnji, 2016). There is a huge form of competition in the market based on the
growing needs of the companies to design new aspects that would be suitable for the business for
making an impact on the mind of the customers. Hence, these management processes of the
project should be highly critical for shifting of the cost and quality within the flexibility and use
of the business systems. Different organisations have realised the fact that BPM plays a great
central role in the creation of sustainability and encourage for gaining a competitive advantage in
the recent conditions of the market (Breese et al., 2015). These processes have also helped in
providing a certain form of co-relation between the success criteria of the business and the
management of business processes.