Project Management Office Project Plan: ABC Organization

This project outlines the design and implementation of a new Project Management Office (PMO) for the ABC organization, aiming to centralize communication and improve departmental connectivity. The project utilizes Primavera Planner P6 for detailed scheduling, cost and time estimation, and includes a project charter, schedule (Gantt chart and critical path), budget ($60,000), risk management plan, stakeholder roles, and a communication plan. Key deliverables include the completed PMO, and the project scope encompasses painting, carpeting, and furnishing of the new office. The project addresses constraints such as scheduling, budget allocation, and skilled staff availability. The risk management plan identifies potential delays, equipment issues, and employee resistance, along with mitigation strategies. The project concludes with a comprehensive reference list.

Project Management

Contents
1 Project Description........................................................................................................................3
2 Project Charter..............................................................................................................................3
3 Project Schedule:...........................................................................................................................4
4 Project Budget...............................................................................................................................8
5 Risk Management Plan..................................................................................................................9
6 Stakeholder Role and Responsibilities.........................................................................................10
7 Communication plan....................................................................................................................11
8 References...................................................................................................................................12

1 Project Description
In this project, we are going to design a new project management office (PMO) for the ABC
organization so that inter-communication between the different departments can be centrally
controlled and monitored. It helps in bringing strong connectivity between the internal and
external staff members. Activity schedule of the undertaken project is prepared on the
Primavera Planner P6 for defining the accurate cost and time to the activities. Critical
activities are determined at the start-up phase of the project so that risks associated with the
completion of the project on time can be minimised. It can be done by completing the critical
activities over the other activities so that activities get completed on their scheduled time. The
proposed budget for the project is about $ 60,000. Start date of the project is commenced on
……….and finish date of the project is commenced on……………..
2 Project Charter
Particulars Description
Project Title Project Management Office
Project Manager S.N. Williamson
Project Owner K.D. Collins
Project Sponsor S.M. Liu
Project Start Date
Project Finish Date
Key Stakeholders Key stakeholders of the project are
employees, top management, contractors and
sub-contractors, consulting team members,
and customers.
Project Deliverables Mission and goal of the proposed project is to
construct the newly designed project
management office for the ABC company so
that centralised controlling of the different
departments can be managed.
Project is to be completed within approved
budged and time.
Risks are identified in the initial phases of the

project.
Project Scope The scope of the project is to complete the
establishment of the project management
office within the given period of time.
Painting, carpeting, and furnishing is
required for the new PMO.
Constraints Constraints associated with the project are
listed below:
Scheduling of the project activities
Time duration for the completion of activities
Allocation of accurate budget to the activities
Reliability over the contractors
Availability of skilled staff members
Project Milestones M1: Completion of Scope
M2: Completion of Logistics
M3: Completion of Policies and procedures
M4: Completion of planning process
M5: Project office support for existing
projects complete
M6: Completion of initiating project office
M7: Completion of the risks assessment
M8: Completion of Monitoring program
M9: Completion of Historical and archival
phase
M10: Completion of Post implementation
review process
M11: Completion of Project office template
Estimated Budged Estimated budget of the project is $ 60,000
Sign off
3 Project Schedule:

b. Activity Network

c. Gantt Chart Critical Path only

4 Project Budget
Categories Sub-Categories Cost ($)
Hardware and Software
Requirement
12,000
Painting Labour Cost 5500
Paint 3500
Equipment 1500
Carpenters Labour 5000
Supply of carpets 2500
Furniture Office Chairs 3000
Conference room setting 5000
Tables 5000
Mic 2000
Projectors 7000
Networking Cables and wires 2000

Security Setting Cameras 6000
Total Cost 60000
5 Risk Management Plan
Risks Identification Risk Impact Risk Responsible
Authority
Mitigation plan
Delay in project
completion
High Project Manager Monitoring and
assessment of the
activities completion
on time. Completing
the critical activities
over the other
activities so that
activities get
completed on their
scheduled time.
Delay in equipment
availability
Medium Contractor and sub-
contractors
Service level
agreement should be
signed with the
contractors and sub-
contractors for
managing flow of
equipment on time.

Painting and
construction is not
completed on time
High Contractor and sub-
contractors
Service level
agreement should be
signed with the
contractors and sub-
contractors for
completing the
painting and
construction program
on time either by
putting extra labour
or giving over-time
to the available
labour staff
Delay in delivery of
furniture
Low Contractors and sub-
contractors
Taking the delivery
of furniture in
advance (Ollows,
2015)
Employee Resistance Medium Project Manager Face to face
conversation should
be done with the
employees so that
positive motivation
can be generated in
them
Change in
requirement
High Project Manager Periodic conversation
with the top manager
so that outcome can
satisfied the demand
6 Stakeholder Role and Responsibilities
Role Responsibilities
Project Manager Planning, scheduling and execution are the

key responsibilities of the project manager.
Periodic conversation should be done with
the top management and employees so that
required outcome of the project can be
retrieved
Project Owner Identifying the requirement for the
construction of the newly designed project
management office for the ABC
organization.
Project Sponsor Provides funds and cost for the completion of
the project (Itegi, 2015)
Risk Manager Risk manager is responsible for identifying
the risks, it probability, impact, and develops
the mitigation plan
Financial Manager Prepares the budget estimation for the
approval of budget from the project sponsors
Quality Manager Checking the quality of the equipment used
for the construction of the project
management office (Anderson, 2015)
Employees Completion of the activities within the given
duration of time and cost
Contractors and sub-contractors Managing supply of resources used for the
completion of project
Consultant Provides proposal for the refurbishment of
the new project management office to the top
management (Hamad, 2018)
7 Communication plan
What When How Who Whom
Project initiation
documents
During the
project start-up
phase
Face to face
conversation
Project Owner Project Manager
Project Sponsors