IT Report: POS System Implementation in Four Seasons Greenhouse

This report examines the implementation of a Point of Sale (POS) system within the context of Four Seasons Greenhouse and Nursery. It details the advantages, such as increased efficiency, expanded payment capabilities, and improved accuracy, alongside disadvantages like web access costs, update expenses, and security risks. The report explores how a POS system can create competitive advantages through simplified transactions and better product tracking, and it highlights the benefits of a centralized database for data preservation and security. Furthermore, it discusses how POS systems facilitate decision-making by enabling efficient tracking of sales and inventory. The report recommends a WAN connection with wireless technologies for telecommunications and addresses potential security risks like confidentiality breaches, privacy violations, and network vulnerabilities, suggesting measures to mitigate these risks. The analysis concludes that implementing a POS system can significantly improve business operations for Four Seasons Greenhouse and Nursery by addressing current inefficiencies and enabling better management practices.

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Table of Contents
Introduction..........................................................................................................................2
Discussion............................................................................................................................2
Pros and Cons of POS system.........................................................................................2
POS system for competitive advantages..........................................................................3
Advantages of centralized system...................................................................................4
POS system for decision making.....................................................................................5
Recommendation of Telecommunication for POS system..............................................5
Risk in POS system.........................................................................................................6
Conclusion...........................................................................................................................6
References............................................................................................................................7

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Introduction
POS stands for Point of Sale can be sated as a place where a particular transaction can be
done completely (Rahman and Ripon 2014). The role of the merchant is to evaluate the total
amount which is paid by a customer and also highlights the amount which is needed for
preparing an invoice. The payment process is done as soon as the invoice is completed. In other
words, POS system can be sated like a traditional cash register system which is required for
simplifying the checkout process (Rossi et al. 2017). POS system can easily connect various
credit card transaction at the time of checkout. POS system is beneficial as it helps in simplifying
and speeding up the whole transaction process.
In the coming pages of the report, the case study of Four Seasons Greenhouse and
Nursery has been provided. The following report mainly deals with implementation of POS
system in this particular organization. Various pros and cons of POS system have been discussed
in details. The last section of the report deals with a list of recommendation for this particular
firm.
Discussion
Pros and Cons of POS system
There are a large number of advantages of making use of POS system like
Increasing efficiency: With the help of the POS system, the work efficiency of the
employees of Four Seasons Greenhouse and Nursery will be improved to large extent (Laudon
and Laudon 2016). POS system helpful in decreasing the overall checkout time as the employees
have the right tool for the given job.

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Expanding payment capabilities: POS comes up with advantages like ability to ability
to accept diverse payment like EMV based chip cards. POS system provides some of the other
kind of payment methods like NFC payment and payment through mobile wallet (Wright and
Ashida 2016). By providing more number of payments methods, Four Seasons Greenhouse and
Nursery can increase their revenue.
Better Accuracy: A POS (point of sale) can easily ease out for its use like touchscreen
interface for providing all the necessary information (Abel and Obeten 2015). Apart from this, it
removes the manual method of keeping the item and different prices in the cash register.
Removing the need of upload or entering data in the back office system helps in reducing the
error or risk of human error.
POS system comes up with large number of disadvantages like:
Cost of Web access: POS system aims in establishing connection between single register
to a large network for various information. In many cases it is seen that is unavailable or
incontinent for access (Eskandari, Clark and Hamou-Lhadj 2018). For this particular reason,
various round the globe prefer web-based system over a software-based system. So the user of
POS is required to pay for internet charges for accessing the register.
Updates: Software-based point of sale system is required for continuous updating with
new version from manufacture or any software based organization (Smith 2014). In addition, for
various kind of compliance and among updates, Four Seasons Greenhouse and Nursery need
invest a huge amount of money on hardware.
Security risk: Customer who makes use debit card at POS comes up with various kind
risk of divulging their PIN number to other customers (Saxena et al. 2015). Most of system take

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up certain number of measures for hiding the keypad but they fail. For a web-based system,
various kind of security and privacy risk comes into action for carrying out business on internet
platform.
POS system for competitive advantages
Point of Sale helps in creating the entire transaction into a much simpler thing. It helps in
analyzing every aspect of business operation which is needed for carrying out the given
transaction (Ephraim and Samual 2016). The workload of various employee is reduced as the
whole transaction procedure is simplified. As without POS system employees need to manage
the whole transaction process in manual way. After the adaptation of POS system, all the given
process can be carried out in automatic way. This particular system can be benefitted for
providing better acknowledgment of products which bring a large number of benefits to Four
Seasons Greenhouse and Nursery (Cheng et al. 2018). It can easily bring huge amount of profit
to this particular firm. POS system is helpful in decision making for various firm and is also
cost-effective for various organization. POS system is very much helpful in bringing more
amount of revenue to Four Seasons Greenhouse and Nursery. By implementation of POS system
in this firm can bring huge amount of profit. POS system helps in completing the business
activities ineffective and faster way (Edelman, Jaffe and Kominers 2016).
Advantages of centralized system
In centralized database, the core unit can be considered to be method for serving the
whole organization (Siahpush et al. 2015). Various organization which is large and comes up
with single business organization which requires analytics, application and proper kind of
information which requires certain number of boundaries. It ultimately helps in improving the

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overall communication process within the given organization (Vilches-Montero et al.2018). It
aims to provide effective kind of leadership from C-suite which is as per the given requirement.
Data Preservation: Preservation of data can be easily done with the help of centralized
database (Edelman, Jaffe and Kominers 2016). It is mainly built for providing fault tolerance
which helps in preservation of some of confidential data.
Security of Data: Physical security is an important aspect which is required for
providing security to data (Rahman and Ripon 2014). Centralized database is mainly required for
any kind of restriction to physical access to any provided location.
Cost-effective: Centralized database is considered to be cost-effective in nature and so it
can be easily afforded by both small and medium size organization.
POS system for decision making
Point of Sale (POS) system helps various organization in proper decision making. In
earlier days, the organization that is Four Seasons Greenhouse and Nursery used to place order in
manual way (Rossi et al. 2017). So, implementation of POS in business can be beneficial as it
can change the whole process. It would ultimately have led to efficient and much fast service to
large number of people which is required for some critical decision in the given system (Vilches-
Montero et al.2018). Different aspect like the thing to be bought and the thing to be sold can be
easily tracked and sold by the help of POS system (Laudon and Laudon 2016). The gathered
information due to this particular question helps in having much better management for various
business in Four Seasons Greenhouse and Nursery.

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Recommendation of Telecommunication for POS system
Four Seasons Greenhouse and Nursery should go for WAN type connection as it can
bring a large number of benefits to the organization (Wright and Ashida 2016). LAN stands for
local area network is considered to beneficial for only small region. MAN can be work for much
bigger in comparison to LAN (Siahpush et al. 2015). WAN is considered to be most suitable for
some of bigger areas or zones like city or even a state. It is much bigger in size and claims to
provide much greater network speed
Wireless technologies are considered to be most suitable option for Four Seasons
Greenhouse and Nursery as does not complexities like wire connection (Abel and Obeten 2015).
Involvement of wire needs some extra expenditure for this organization so wireless technology
will be suitable one(Cheng et al. 2018). Wireless technology aims to provide high-speed network
service and the most suitable example for wireless connection is Wi-Fi.
Risk in POS system
There is mainly three kinds of security risk in POS system like:
Confidentiality: All the working personnel of Four Seasons Greenhouse and Nursery
should focus on preventing the organization from any kind of data breach (Smith 2014). It should
allow any individual to carry out this kind of activities in the organization. Firewall is known to
be one of most suitable way for preventing data breach (Ephraim and Samual 2016).
Privacy: In many cases it is seen that malware attacks can be considered to be most risky
one. This particular kind of attack are mainly there and can be stopped with the help of password
mechanism (Eskandari, Clark and Hamou-Lhadj 2018). Various customers and associated

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Personal of Four Seasons Greenhouse and Nursery should implement unique id and login in the
given system.
Security: It is considered to be as one of the vital risks in the network. There is high
chance of the fact that the POS system to be hacked and losing or theft of some vital data if the
network is not protected properly (Saxena et al. 2015). This particular kind of risk can be tackled
by the help of proper antivirus program as it will help in preventing the entry of various hackers
in the system.
Conclusion
The above pages of the report helped us in concluding the fact that Four Seasons
Greenhouse and Nursery makes use of manual register for keeping a track of various inventories.
Currently, they are encountering a large number of problems in managing their business and so,
as a result, they are encountering loss in their business. So, as a result, they have planned to
implement POS system so that various problems can be easily tackled. Various pros and cons of
POS (Point of Sale) System have been discussed in details. In the above pages of the report
methods used by POS system for gaining competitive advantage has been discussed in details.
Different advantages of centralized database have been discussed in the above pages. A list of
recommendation for telecommunication network for POS has been discussed in brief. Various
kind of risk in POS like security, privacy, and confidentiality has been addressed in the report.

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References
Abel, E.E. and Obeten, E., 2015. Restaurant Customer Self-Ordering System: A Solution to
Reduce Customer/Guest Waiting Time at the Point of Sale. International Journal of Computer
Applications, 111(11).
Cheng, K.W., Shang, C., Huang, J., Ngo, A. and Chaloupka, F.J., 2018. Association between
Point-of-Sale Advertising Bans and Cigarette Smoking. Tobacco Regulatory Science, 4(5),
pp.20-29.
Edelman, B., Jaffe, S. and Kominers, S.D., 2016. To groupon or not to groupon: The profitability
of deep discounts. Marketing Letters, 27(1), pp.39-53.
Ephraim, B. and Samual, J., 2016. Advanced Cycloshift Encryption (ACE) for Point of Sale
Barcode System. Imperial Journal of Interdisciplinary Research, 2(10).
Eskandari, S., Clark, J. and Hamou-Lhadj, A., 2018. Buy your coffee with bitcoin: Real-world
deployment of a bitcoin point of sale terminal. arXiv preprint arXiv:1802.04236.
Laudon, K.C. and Laudon, J.P., 2016. Management information system. Pearson Education
India.
Rahman, M. and Ripon, S., 2014. Elicitation and modeling non-functional requirements-a POS
case study. arXiv preprint arXiv:1403.1936.
Rossi, M.C., Nicolucci, A., Pellegrini, F., Bruttomesso, D., Bartolo, P.D., Marelli, G., Dal Pos,
M., Galetta, M., Horwitz, D. and Vespasiani, G., 2009. Interactive diary for diabetes: a useful
and easy-to-use new telemedicine system to support the decision-making process in type 1
diabetes. Diabetes technology & therapeutics, 11(1), pp.19-24.

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Saxena, N., Sloan, J.J., Godbole, M., Cai, J.Y.J., Georgescu, M., Harper, O.N. and Schwebel,
D.C., 2015. Consumer Perceptions of Mobile and Traditional Point-of-Sale Credit/Debit Card
Systems in the United States: A Survey. International Journal of Cyber Criminology, 9(2),
p.162.
Siahpush, M., Shaikh, R.A., Cummings, K.M., Hyland, A., Dodd, M., Carlson, L., Kessler, A.S.,
Meza, J., Wan, N. and Wakefield, M., 2015. The association of point-of-sale cigarette marketing
with cravings to smoke: results from a cross-sectional population-based study. Tobacco control,
pp.tobaccocontrol-2015.
Smith, D.C., 2014. Preventing point-of-sale system intrusions(Doctoral dissertation, Monterey,
California: Naval Postgraduate School).
Vilches-Montero, S., Hashim, N.M.H.N., Pandit, A. and Bravo-Olavarria, R., 2018. Using the
senses to evaluate aesthetic products at the point of sale: The moderating role of consumers’
goals. Journal of Retailing and Consumer Services, 40, pp.82-90.
Wright, V.M.N.V.T. and Ashida, V.K., 2007. Fujitsu’s palmsecure-based e-pos system for
school cafeteria. FUJITSU Sci. Tech. J, 43(2), pp.236-244.