PPMP200012 CQUniversity: Portfolio of Project Management Systems

This portfolio delves into the application of systems thinking, systems engineering, and project management application systems within the context of project, program, and portfolio management (PPPM). It examines the relevance of systems thinking, utilizing tools and techniques to solve project problems, and assesses the role of systems engineering in project cases. The portfolio describes how systems engineering concepts can aid in project organization and emphasizes the importance of selecting appropriate project management application systems to meet internal and external objectives. Furthermore, it explores how these systems facilitate effective knowledge management and decision-making, comparing manual and electronic approaches across PPPM knowledge areas. The document also proposes suitable PPPM application systems for various industry domains and discusses contemporary developments in their use. This portfolio provides insights into optimizing project execution and achieving organizational goals through strategic application of systems principles and project management methodologies.

Running Head: PORTFOLIO MANAGER
Portfolio Manager
Name of the Student
Name of the University
Author Note

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PORTFLIO MANAGER
Table of Contents
Explain the relevance of systems thinking to the project, program and portfolio manager............3
Learning Outcome.......................................................................................................................3
Evidence......................................................................................................................................3
Identify different systems thinking tools and techniques to aid project managers solve project
problems..........................................................................................................................................3
Learning Outcome.......................................................................................................................3
Evidence......................................................................................................................................4
Assess the relevance of systems engineering to project cases.........................................................4
Learning outcome........................................................................................................................4
Evidence......................................................................................................................................4
Describe how systems engineering concepts and methodologies can help a project, program and
portfolio managers organize a project.............................................................................................4
Learning Outcome.......................................................................................................................4
Evidence......................................................................................................................................5
Explain the importance of appropriate selection of project management (PM) application systems
in regards to meeting the internal and external objectives of a project...........................................5
Learning Outcome.......................................................................................................................5
Evidence......................................................................................................................................5
Describe how the use of project management (PM) application systems can lead to effective PM
knowledge management and decision making................................................................................5
Learning Outcomes......................................................................................................................5
Evidence......................................................................................................................................5
Compare and contrast the advantages and disadvantages of different manual and electronic
project, program and portfolio (PPPM) application systems within each PPPM knowledge area
over the life cycle of a project, program or portfolio......................................................................6
Learning Outcome.......................................................................................................................6
Evidence......................................................................................................................................6
Propose appropriate project, program and portfolio (PPPM) application systems to support
successful project, program and portfolio execution in different industry domains.......................6
Learning Outcome.......................................................................................................................6
Evidence......................................................................................................................................6

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PORTFLIO MANAGER
Discuss contemporary developments in the use of project, program and portfolio (PPPM)
application systems..........................................................................................................................6
Learning Outcome.......................................................................................................................6
Evidence......................................................................................................................................7
Reference.........................................................................................................................................8

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Explain the relevance of systems thinking to the project, program and
portfolio manager.
Learning Outcome
System Thinking is basically a framework that are used for seeing the interrelationship
between the project granules, rather than focusing on the individual granularity of the project.
This terminology finds its importance in fetching patterns rather than having the static snapshot.
System Thinking is considered to be the analytic elaboration of the principle spanning that are
physically diversified.
Complex project needs both the managerial and technical leaders who understands the
need and the requirement of the other circumstances. This will ensure the fact that the data of the
complex project, program, port folio is interlinked and the optimization of the risk management
is allowed and the return of investment has increased to the ratio of 7:1. Comprehensive risk
planning helps gaining confidence to project the final costing and schedule making.
Evidence
Better planning in the course of port folio management and greater stakeholder
engagement is one of the biggest evidence of the impact of system thinking in the project,
program and portfolio manager
Identify different systems thinking tools and techniques to aid project
managers solve project problems
Learning Outcome
The different system thinking tool that aids project manager and solve project problems are
as follows: -
 18 Words- 18 Word systems is a tool that helps the team for defining the purpose and the
context of the system. This ensures the fact that individuals using this technology can
also gain the same kind of advantage from the 18 Word Systems. The precise definition
of the context terminology helps in the processing of the context.
 Affinity diagram- Attempting to understand the procedural terminology for
understanding the situation and understanding the technique to solve the problem is the
basic concept of Affinity diagram. This ensures the fact that the solution is gained by
proper description of the problem and solving the same by the affinity diagram method.
 Conceptual diagram- A Conceptual Model is a representation of the problem that deals
with the factor of the detailing that leads to the problems of the organization this
recognition of the problems are done with the help of the conceptual diagram making.
This diagrams are used in the process of problem solving and also helps in the
understanding of the system purpose.

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Evidence
The major evidence is that the Better planning in the course of port folio management
and greater stakeholder engagement is one of the biggest evidence of the impact of system
thinking in the project, program and portfolio manager. This better planning is achieved by the
means of the tools stated above.
Assess the relevance of systems engineering to project cases
Learning outcome
System Engineering is the process of disciplined approach for the design making of the
model that will be used for the processing of the system. The major use of system engineering o
set the origin of the project that is to be performed by the organization. This ensures the fact that
methodological realization will include the factor that will ensure the terminologies that are
required for the processing of the system. The initiation of the project is mostly benefitted due to
the proper planning of the project before starting the project. This leads to the fact that the
System engineering will ensure initiation of the project in a proper way and the efficiency of the
project initiation increases with the increase in time. This will take into consideration the facts
like modeling of the data. Hence, this ensures the fact that project case is mostly benefitted with
the help of the System Engineering
Evidence
Project case mainly deals with the fact that the data that are required for starting of the
project. The proper system engineering methodology when used, the reasons behind the usurping
of the resources can be well defined.
Describe how systems engineering concepts and methodologies can help a
project, program and portfolio managers organize a project.
Learning Outcome
System Engineering is the process of disciplined approach for the design making of the
model that will be used for the processing of the system. The major use of system engineering o
set the origin of the project that is to be performed by the organization. This ensures the fact that
methodological realization will include the factor that will ensure the terminologies that are
required for the processing of the system. The portfolio managers ensure the proper investment
of the funds of the organization. In case the portfolio managers uses the technology of the system
engineering then the proper terminology of the funding can be accessed by the profound
terminologies. This will ensure the proceeding and the better investment of the money in case the
funding is provided in an efficient way. This will ensure the fact that the investment is done in a
proper way.

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Evidence
The major evidence of the usage of the impact of the System Engineering is seen as the
reference structure for the port folio managers. The entire project and program is also developed
because of the fact that the planning is performed in a structured way. This will ensure the fact
that the processing is performed in a definite way.
Explain the importance of appropriate selection of project management (PM)
application systems in regards to meeting the internal and external objectives
of a project
Learning Outcome
The importance of the proper selection of project management application in regards to
the meeting of the internal and the external objectives of a project is that the in the way such that
selection of the project management marks the methodology of performing the entire project.
This methodology selection takes into consideration the fact that the entire process of the
performing of the task will be planned initially before the starting of the project. This initial
planning will ensure the fact that the employees of the organization will be well aware before the
functioning of the process. This will ensure the fact that entire functioning of the project will be
under the control of the authorities of the organization. The internal aspect that deals with the
satisfaction of the employees are also taken into consideration during performing the project
management. This ensures that the employees stay happy and the external factors are also taken
into consideration in order to satisfy the external aspects of the organization.
Evidence
After the introduction of the project, management application the satisfaction level of
both the internal and external function has increased.
Describe how the use of project management (PM) application systems can
lead to effective PM knowledge management and decision making.
Learning Outcomes
The major problem in decision making can be omitted by the procedural usage of the
project management application system. The functioning of the project management is processed
by the pre planning before getting into work regarding the processing of the project. This pre
planning ensures the fact that the decision making regarding the project completion is made.
Evidence
The major evidence is that the decision making of the organizations has been in a positive
note since the introduction of the project management which has affected the organization in a
positive manner.

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Compare and contrast the advantages and disadvantages of different manual
and electronic project, program and portfolio (PPPM) application systems
within each PPPM knowledge area over the life cycle of a project, program or
portfolio.
Learning Outcome
Electronic portfolio consists of the terminologies that includes the facts that include the
evidences that are collected regarding a particular project which helps in the processing of the
entire project. this ensures the fact that the description of the data of the project is well structured
and pre planning is possible. manual portfolio includes the fact that the information are gathered
in the processing of interacting with the common people in the regular world and taking surveys.
The process is time consuming but the data that is collected is more accurate.
Evidence
The major evidence is that both the manual and the electronic portfolios are equally
efficient as per their requirements.
Propose appropriate project, program and portfolio (PPPM) application
systems to support successful project, program and portfolio execution in
different industry domains
Learning Outcome
The documentation size ensures the fact that the business process is supported.
Comparison of the information gathered acts to be beneficial in nature. Improvement opportunity
is present due to pre determination of the portfolio application.
Evidence
The procession of the functionality of the process is termed to be beneficial s it helps in
estimating the problem situations and resolve them.
Discuss contemporary developments in the use of project, program and
portfolio (PPPM) application systems.
Learning Outcome
The major need of contemporary development is that it takes into consideration the fact
of pre planning of the entire work function and performing the same accordingly. This ensures
that the project is performed efficiently

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Evidence
The organization, which uses the contemporary development, gets benefitted as the
functioning it involves is very efficient as the functioning is pre planned initially before starting
the project.

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Reference
Binder, J. (2016). Global project management: communication, collaboration and management
across borders. Routledge.
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management.
Project Management Institute.
JOSEPH. PHILLIPS, P. M. P., CBAP, I., & PMP, C. (2018). PMP PROJECT MANAGEMENT
PROFESSIONAL STUDY GUIDE. McGraw-Hill Education.
Kerzner, H. (2018). Project management best practices: Achieving global excellence. John Wiley
& Sons.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Leach, L. P. (2014). Critical chain project management. Artech House.
Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking
project management performance and project success. International journal of project
management, 32(2), 202-217.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Turner, R. (2016). Gower handbook of project management. Routledge.
Turner, R. (2016). Gower handbook of project management. Routledge.
Walker, A. (2015). Project management in construction. John Wiley & Sons.

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