University Project Management: PPMP20008 Lessons Learnt Assignment

This assignment analyzes a student's experiences in a project, focusing on lessons learned throughout the process. The student reflects on specific situations, their feelings, and the resulting insights. The assignment includes a framework for gathering and documenting lessons, comparing planned actions with actual outcomes, and identifying areas for improvement. Three key lessons are examined, each detailing a situation, the student's emotional response, and the derived learning. For each lesson, specific improvement strategies are proposed, outlining how the strategy will be measured, why it is achievable, its relevance, and the implementation timeline. The assignment also emphasizes the importance of focus, time management, and effective teamwork, offering practical approaches to enhance project outcomes. The analysis highlights the importance of reflection and the application of strategies to minimize errors and maximize efficiency in future projects.

Term 2 ass_3
Lessons Learnt
Name: Insert full name
Student Number Insert student number
Campus: Insert campus or distance
Tutor: Insert tutor name
Tutorial number: Insert the tutorial number

Notes to the Author
[This document is a template. It has been tailored to suit the assessment. All fields within the
template should be completed as per the project scenario provided.
Blue italicized text provides an explanation of what should be included for each section. Remove
all blue text prior to submission. If there are two or more options for you to decide between,
revert the option you are keeping to black and remove the other.

1. INTRODUCTION
Projects are prepared on a regular basis and there are many issues and errors that may occur during
the process. This study will analyse process of project making, plans and implementations done. It
will depict situations and strategies for improvement in any mistakes that have been done.
2 A. LESSONS LEARN: FRAMEWORK
2.1 How I planned to gather and document lessons learnt
Complete the table below.
When I planned to identify
and collect lessons learnt
Who I planned to involve in
the process of gathering
lessons
How I planned to document
lessons
This project required
planning, so that proper
process could be created. I
decided to create a plan, in
which I would be able to
learn about lessons while
preparing the project. This
would enable me to assess my
skills and abilities so that I
can improve myself to make
better projects.
The plan that I created
involved my subordinates and
team mates, as they would
help me in efficiently
completing the project. They
would get an insight of how
projects are made and skills
that are required, so that they
can too, learn lessons which
would benefit them in the
future.
I planned to document these
lessons by creating a
database,where in I can
systematically record various
situations and their outcomes.
This will help me in analysing
my areas of strengths and
weaknesses, so that I can
make improvements. This can
also help me in tracking the
work done and time taken to
do so.
2B. LESSONS LEARNT: FRAMEWORK (CON’T)
2.2 What actually happened?
When I compare how I had planned to gather and document lessons learnt versus what actually
happened? Complete the table below.
When I identified and
collected lessons learnt
Who I involved in the process
of gathering lessons
How I documented lessons
When I compared the plans
that I had prepared and actual
work done in the project, it
came to pay attention that
there were a few errors and
mistakes that I had done. I
realised that the plan was not
completely followed, which
My subordinates and team-
mates did not effectively
manage their work, which
caused a few delays in the
project. Even though a
proper plan was created, it
was not strictly followed and
this caused many issues with
The database in which I
documented my lessons was
successfully done as I was
able to systematically record
these lessons. I am able to go
through it so that I can
improve my skills for future
purposes. But I am unable to

gave both a positive and
negative impact in that
duration.
persons involved in the
project. They did address
their mistakes and made
improvements.
properly track my overall
performance.
3.1 Lesson 1
NOTE: This is about reflection and reflective practice – not about the topics you have learnt. To
receive full marks you need to have demonstrated ‘deep reflection about the learning process.
1. Situation – (Describe a situation that happened within PPMP20008)
2. The situation made me feel… (Describe your feelings when the situation occurred - were you
frustrated, angry, confused, happy, relieved etc. What impact did this have for you or others?)
3. What I learnt from reflecting on the situation – (Make sure this is written as a lesson)
Complete the table below
1. Situation 2. The situation made me
feel…
3. What I learnt from
reflecting on the situation
During the process of
preparation of the project, I
made an error in collecting
information and had placed
incorrect data in some parts of
a question. This was because
I was unable to correctly
interpret the specifications
asked in the project file and
this created problems for me
while working.
This situation made me feel
confused and frustrated. I felt
that I could not use my skills
to the fullest potential and I
was feeling stupid for
creating such a silly mistake.
This however, gave me the
motivation to pay more
attention while working as
well as guide others during
the process.
I have learnt that mistakes can
be easily made if proper
attention is not given to the
work that is being done. It
made realise that proper
analysis of specifications have
to be done to ensure that the
correct information is
searched and applied in the
project that is being prepared.
3.2 Lesson 1: IMPROVEMENT STRATEGY
1. The specific improvement strategy is…
2. I would know the strategy was working as I could measure…
3. This strategy is achievable for me because…
4. This strategy is relevant to lesson 1 as it will (address/minimise/leverage)…
5. I will implement this strategy by (add date/timeframe).

Complete the table below
1. Improvement
strategy
2. How to
measure if the
strategy works
3. Why the
strategy is
achievable
4. Relevance of
strategy to
address the lesson
5. When the
strategy will be
implemented
I will use an
improvement
strategy of
maintaining
focus. This will
help me in giving
full attention of
work that I am
doing in the
project and will
further minimise
the risk of
incorrect
information. It
will also help me
in efficiently
managing my
work as well as
help my team-
mates in reducing
chances of error.
In order to
determine the
success of focus
strategy, I will
regularly monitor
and cross check
the work done by
myself and my
team-mates. This
can help in
determining
errors that have
been done so that
measures can be
adopted to
implement
changes, which
will reduce
making mistakes.
This strategy is
achievable as it
can help in
maintaining focus
while working
(Nelson, 2017). I
will be able to
concentrate on
my work and
have minimum
distractions and
this will allow me
to reduce risks of
collecting and
applying
incorrect
information in the
project as well as
properly reading
specifications
provided.
This strategy of
focus is relevant
in addressing the
lessons that I
have learnt as it
will allow me to
make
improvements in
myself so that I
can perform
better in future
projects that I will
have to handle. It
will help me in
enhancing my
capabilities and
skills, along with
aiding my team-
mates to improve
their performance
as well.
I will implement
this strategy
during the initial
stage of a project
and will utilise it
throughout the
entire duration.
This strategy will
be successful only
when its
application is
done in the start
as it will help in
maintaining focus
till the completion
of entire project.
4.1 Lesson 2
NOTE: This is about reflection and reflective practice – not about the topics you have learnt. To
receive full marks you need to have demonstrated ‘deep reflection about the learning process.
1. Situation – (Describe a situation that happened within PPMP20008)
2. The situation made me feel… (Describe your feelings when the situation occurred - were you
frustrated, angry, confused, happy, relieved etc. What impact did this have for you or others?)
3. What I learnt from reflecting on the situation – (Make sure this is written as a lesson)
Complete the table below
1. Situation 2. The situation made me
feel…
3. What I learnt from
reflecting on the situation
The situation of completion
of project on time was an
experience that I had faced.
This situation made me feel
happy and relieved as I was
able to finish my work on
I learnt that it is important to
get work done on time as
everyone feels a sense of

My team-mates and I were
able to wind up the project on
time, even thought there were
some delays in between.
Overall, with the efforts made
by everyone, we were able to
present the project.
time, regardless of the issues
that I had faced and use my
best potential while working.
I am proud of my team-mates
as they managed to achieve
their tasks on time as well.
accomplishment and
happiness. I am proud that I
could work efficiently and
this will enable me to perform
tasks effectively, along with
my team-mates in the future
as well.
4.2 Lesson 2: IMPROVEMENT STRATEGY
1. The specific improvement strategy is…
2. I would know the strategy was working as I could measure…
3. This strategy is achievable for me because…
4. This strategy is relevant to lesson 2 as it will (address/minimise/leverage)…
5. I will implement this strategy by (add date/timeframe).
Complete the table below
1. Improvement
strategy
2. How to
measure if the
strategy works
3. Why the
strategy is
achievable
4. Relevance of
strategy to
address the lesson
5. When the
strategy will be
implemented
Accomplishing
work on time can
be improved by
being a good
mentor/leader
(Kerzner, 2017).
This strategy can
help me in
guiding my team-
mates so that we
all can work
together in an
effective manner
and complete our
work well before
time, so that we
can cross check
the entire project
before submitting
it.
I can measure this
strategy to ensure
that it works by,
keeping track of
my teachings and
guidance that I
have provided to
my team-mates as
well as noting
down the time
taken to complete
tasks so that I can
implement any
changes that is
required to ensure
that this tracking
strategy works.
This strategy is
helpful for
accomplishing the
things on timely
manner. Being a
good mentor I
Can able to put
my major focus
over the clarity,
accuracy and
thoroughness in
communication. I
can set the
deadline of my
team and produce
work on timely
by putting high
level of
consistency
towards work.
The strategy of
being good team
will help me to
successfully
managing the
whole project
report. I will
empower people
to right thing at
right time. With
help of good
mentoring skill I
will communicate
my vision to team
so that we can
work as a whole.
Thus, team
performance is
essential toll to
learning that how
to improve and
I will implement
this strategy at the
initial level of
project, so I can
assigned the task
properly between
team-mates. It
will help me to set
the deadline of
each task. With
help of good
leading I can
monitor the
process of project
positively. I can
able to eliminate
the risk of being
failure so this
strategy will help
to accomplish
goals effective as

enhance the
output of team.
well efficiently.
5.1 Lesson 3
NOTE: This is about reflection and reflective practice – not about the topics you have learnt. To
receive full marks you need to have demonstrated ‘deep reflection about the learning process.
1. Situation – (Describe a situation that happened within PPMP20008)
2. The situation made me feel… (Describe your feelings when the situation occurred - were you
frustrated, angry, confused, happy, relieved etc. What impact did this have for you or others?)
3. What I learnt from reflecting on the situation – (Make sure this is written as a lesson)
Complete the table below

1. Situation 2. The situation made me
feel…
3. What I learnt from
reflecting on the situation
I had faced one situation i.e
having inappropriate
resource that results in delay
result of projects. It also
leads us to face insufficient
flow of information among
project team. In this, my
team mates were not able to
achieve result on given
deadline. I have also faced
milestone that barricades us
to collect significant
information from relevant
sources. In order to get rid of
it, me and my team collects
funds so that we can able to
have resources. By this, we
have completed the assigned
project.
This situation made me feel
like I am helpless and I could
never lead my team
successfully. Inappropriate
resources leaded us to faced
various obstacle during
process of project
accomplishment. The
inappropriate information
creates the confusing
situation that hampered the
overall growth of team-mates
as well project results.
Therefore, I proud on my
team-mates that with help of
their support we had collect
some funds to have resources.
This situation realised me that
team work means to take
responsibility of each thing
equally.
With this situation I have
learnt that we should always
have some funds so we can
have enough resource to
accomplish assigned results.
From now onwards I will
always distribute information
appropriately so that my team
member can work effectively
without getting distracted.
5.2 Lesson 3: IMPROVEMENT STRATEGY
1. The specific improvement strategy is…
2. I would know the strategy was working as I could measure…
3. This strategy is achievable for me because…
4. This strategy is relevant to lesson 3 as it will (address/minimise/leverage)…
5. I will implement this strategy by (add date/timeframe).
Complete the table below
1. Improvement
strategy
2. How to
measure if the
strategy works
3. Why the
strategy is
achievable
4. Relevance of
strategy to
address the lesson
5. When the
strategy will be
implemented
I will under
take one
improvement
strategy as
monitor
It can be
measured with
help of reviewing
result of last
project (Aarseth
This strategy will
be helpful to
accomplish the
desired
objectives. This
It is ultimate plan
of action to
achieve desire
outcomes (Alles
and et.al., 2018).
I will implement
this strategy
during the initial
by setting up of
standards and in

progress and
performance
through
accountability.
To do this, I
will arrange the
meeting to
bring their
focus as
manage people,
follow
processes,
communication
information to
stakeholders
etc. With help
of meeting
objectives it is
essential to
monitor result
on timely to
find out the
deviation
between actual
and planned. If
there is any gap
than effective
action can be
taken towards
it.
and et.al., 2017).
This will helps
me to analyse that
the present
improvement
strategy is
effective or not. It
is very effective
way to
determined the
standards so that
performance can
be measured
effectively.
will be helpful for
me to measure the
performance of
team-mates by
comparing actual
result to
standardised task.
It will help me to
minimise the risk
(John, 2018).
This kind of
situation leads me
to accomplish
project
successfully.
This will help to
maintain proper
control over the
whole process of
project. With help
of this techniques,
the team-mates
will work in more
attentive manner.
They put their
major focus over
set standards so
that they can
match up their
actual output.
last stage in
manner to
measure the
performance.
With help of this,
me and y team-
mates can able to
produce good
project report.
6. Conclusion
Based on the above report it can be affirmed that for successful completion of the project, it
is essential to lead the team efforts in proper direction. During the completion of this project the
number of situation has to be faced. Thus, report has been covered with the various improvement
strategies of undertaking project effectively. The main aim of this report is to make project report
successfully as per the set standards.

7. REFERENCES
Aarseth, W & et.al., (2017). Project sustainability strategies: A systematic literature
review. International Journal of Project Management. 35(6). 1071-1083.
Alles, M & et.al., (2018). Continuous monitoring of business process controls: A pilot
implementation of a continuous auditing system at Siemens. In Continuous Auditing: Theory
and Application. Emerald Publishing Limited.
John, M. (2018). FACTORS INFLUENCING PROJECT IMPLEMENTATION IN THE
DEPARTMENT OF PUBLIC HEALTH IN KIAMBU COUNTY (Doctoral dissertation, JKUAT-
COHRED).
Kerzner, H. (2017). Project management metrics, KPIs, and dashboards: a guide to measuring and
monitoring project performance. John Wiley & Sons.
Nelson, E. N. (2017). An Assessment of the Level of Adoption of Information Communication
Technology by Local Building Contractors During Project Implementation (A Case for
Kenya)(Doctoral dissertation, COETEC, JKUAT).