PPMP20008 - Assessment 3: A Detailed Analysis of Lessons Learnt

This report details lessons learnt from the PPMP20008 course, focusing on stakeholder identification, project scope management, and project estimation techniques. It outlines a framework for gathering and documenting lessons, comparing planned actions with actual events. Key issues faced included identifying project success early, prioritizing projects, and resource planning. Improvement strategies, such as extending project collaboration and using stakeholder matrices, are suggested to address these issues. The report concludes that a well-defined project scope is crucial for accurate estimation and that project management software can enhance collaboration, budget management, and overall project success. The goal is to standardize project plans, estimation plans, and scope management to better meet project goals.

TERM 2 ASS_3
LESSONS LEARNT
Name: Insert full name
Student Number Insert student number
Campus: Insert campus or distance
Tutor: Insert tutor name
Tutorial number: Insert the tutorial number

1. INTRODUCTION
The lessons learnt are based on PPMP20008 where I have learnt about various project
management framework developed for lesson learning processes. The lessons learnt are being
composed and reproduced its importance. Issues which are faced throughout the lesson
learning processes are also identified in this paper. After identification of the issues,
improvements strategies are implemented to address the issues along with modify it for future
study. In this paper, there are three lessons are mentioned such an identification of the project
stakeholders, project scope management and project estimation techniques. The lessons learnt
frameworks are adopted into the project so that the lessons are properly implemented into my
study. I had also faced of some problems during the lessons learnt such as identification of the
project success before release, prioritise the projects and faced of resource planning issues.
Those three lessons learnt are done while involved into the course work of PPMP20008..
2A. LESSONS LEARNT: FRAMEWORK
2.1 How I planned to gather and document lessons learnt
When I planned to identify
and collect lessons learnt
Who I planned to involve in
the process of gathering
lessons
How I planned to document
lessons
I planned that in week 1 and
2, I gathered the data which
helps in other weeks to
analyse the gathered data for
lessons learnt.
I have planned to involve all
the project team members to
gather the information on the
stakeholder identification as
they are major project
success requirements.
I planned to conduct a
brainstorming sessions with
the stakeholders group so
that I can generate of
solutions as possible to the
problems and issues. Before
performing the brainstorming
session, I have to perform a
ground rules to be set.
2B. LESSONS LEARNT: FRAMEWORK (CON’T)
2.2 What actually happened?
When I identified and
collected lessons learnt
Who I involved in the
process of gathering
lessons
How I documented lessons
I planned that in week 3 and
4, I gathered the data based
on review scope and project
objectives along with project
deliverables.
I have planned to involve all
the project team members to
gather the information on the
project objectives and
deliverables.
Group discussions are done
to gather formally and
informally ideas and solve of
problems related to the
project deliverables.

3.1 LESSON 1
1. Situation 2. The situation made me
feel…
3. What I learnt from
reflecting on the situation
Identification of the project
stakeholders is required as
the projects are undertaken
to fulfil the project
requirements.
That I am happy when I
planned to identify the
individuals and group of
people those are influencing
by the project output.
I learnt to develop proper
strategies to identify the
stakeholders. I have analysed
the stakeholders based on
their interests, impact and
require on the project
success to engage the
project life.
3.2 LESSON 1: IMPROVEMENT STRATEGY
1. Improvement
strategy
2. How to
measure if the
strategy works
3. Why the
strategy is
achievable
4. Relevance of
strategy to
address the
lesson
5. When the
strategy will be
implemented
The specific
improvement
strategy is to
extend of project
collaboration,
quick problem
solving and
enhance the
stakeholder’s
efficiencies.
I would know the
strategy was
working as I
could measure it
by use of
stakeholder
matrix.
Stakeholder
analysis is done
to design new
program. It is a
process to gather
and analyse and
also determine
the interests
which are taken
into account
when develop
and implement of
program.
This strategy is
achievable for me
because by
analysing the
project goals and
project
deliverables.
Stakeholder
management
strategies are
used to keep the
stakeholders
satisfied by
fulfilling with the
project
expectations and
also project
requirements.
Those strategies
help to avoid the
scope creep and
overcome with
issues which
cause project
problems.
This strategy is
relevant to lesson
1 as it will
address the
stakeholder’s
interest into the
project to get
success so that
the stakeholders
are interested
into working of
project.
I will implement
this strategy by
25th September,
2018.

4.1 LESSON 2
1. Situation 2. The situation made me
feel…
3. What I learnt from
reflecting on the situation
Project scope management is
required as defining the work
required and ensured that the
work is done. It provides a
detailed process of
determination of scope and
its control.
That I am not as happy at
that situation as it is difficult
to address the scope of
project when I have to
achieve the goal based on
business requirements.
I leant to determine as well as
document of the project
resources and requirements
of business. I also
demonstrate the project
features and products. I
develop recommendations
from the expert to analyse the
project scope and goal.
4.2 LESSON 2: IMPROVEMENT STRATEGY
1. Improvement
strategy
2. How to
measure if the
strategy works
3. Why the
strategy is
achievable
4. Relevance of
strategy to
address the
lesson
5. When the
strategy will be
implemented
The specific
improvement
strategy is to
provide evidence
for significance of
work breakdown
structure.
I would know the
strategy was
working as I
could measure it
by validate the
project scope. I
would determine
the project
outputs with the
project
deliverables to
get the feedback
on project.
This strategy is
achievable for me
because
monitoring and
measuring the
project progress
improves the
scope of project
work.
This strategy is
relevant to lesson
2 as it will
address to define
the scope,
validate and
control of project
scope.
I will implement
this strategy by
end of this month
i.e. by 30th
September, 2018.
5.1 LESSON 3
1. Situation 2. The situation made me
feel…
3. What I learnt from
reflecting on the situation
A project estimation technique
is used to find an approximation
of project value which is used
even if the input data are
incomplete and unstable. I
determined the project cost so
that proper estimation is to be
done for project completion. I
planned to complete the project
on deadline so that there are no
such delays are occurred.
That I am frustrated to
estimate the time as well as
cost using analogous and
parametric estimation
techniques. Those two
techniques can take place to
acquire and plan the project
along with execute the
project as per need arises.
I leant to take reference of
similar projects and same
data to estimate the project
cost. The cost plan is
iterative and permits the
adjustments as time passes
and details are provided.

5.2 LESSON 3: IMPROVEMENT STRATEGY
1. Improvement
strategy
2. How to
measure if the
strategy works
3. Why the
strategy is
achievable
4. Relevance of
strategy to
address the
lesson
5. When the
strategy will be
implemented
The specific
improvement
strategy is to
perform an expert
judgement to
understand the
project
requirements. It is
required to
understand the
requirements to
be delivered.
I would know the
strategy was
working as I
could measure it
by analogous and
parametric
estimation
techniques. I
have used
analogous
estimation
technique to
compare past
similar project to
the current
project and
parametric
estimation
technique is used
to underlie if the
data is scalable.
This strategy is
achievable for me
because I have
used of three
estimation
technique as find
an estimation that
is value can be
used for purpose
even if the input
data are
incomplete and
also instable.
This strategy is
relevant to lesson
3 as it will
address the cost
of quality based
on use of project
management
software. The
software is used
to plan, schedule,
allocate the
resources,
change
management and
control of cost
and manage the
project budget,
quality
management and
project
documentation.
I will implement
this strategy by
28th September,
2018.
6. CONCLUSION
The lessons learnt framework is shape the project in proper way into allocated time and cost.
Lessons are being identified and learned regards to different aspects of the project management.
Throughout entire reflection process, the issues are identified which I was faced throughout entire
course work. I had used of SMART improvement strategies to address the issues to create a better
project work for future. The project estimation is not done properly without proper understanding of
project scope. With a detailed project scope, more detailed as well as accurate project estimation
is to be done. Size, complexity along with stage of project will provide an impact on level of
accuracy needed. Alignment with the project estimation, there is required of time consumption
required to create the estimation of project work based on scope, stage in addition to also accuracy
of project. While working into the course work, I used of project management software to determine
the project scope and cost so that I can successfully complete the project work on time. The
software is used collaborate the project, budget management, monitoring, sharing of documents,
communication with the clients and decision making. It helps to enhance the customer satisfaction
so that all the project requirements are to be meeting on scheduled time. There is required to
standardize the project plan, estimation plan and scope management plan to meet with the project
goals and deliverables.

7. BIBLIOGRAPHY
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