PPMP20008 Presentation: Project Lessons Learnt & Improvement

This presentation analyzes lessons learnt from a project management perspective, focusing on team communication and continuous improvement. It reflects on actual experiences, identifies issues like poor planning and lack of coordination, and proposes SMART improvement strategies. The framework emphasizes better communication techniques and project management enhancements. Key strategies include timely team discussions, improved project plan coordination, and realistic market analysis. The presentation concludes that continuous improvement and adherence to a well-defined framework are crucial for project success. Desklib offers access to similar solved assignments and resources for students.

PPMP20008
Lessons Learnt Presentation
Assessment 3 - 2018 Term1
Student name: TRISHULKUMAR NATVARBHAI PATEL
Student number: 12028957
Campus:
Tutor name:

Introduction
• Plan to gather and document lessons learnt
• What actually happened
• Refection from actual lesson
• Lesson 1: Team communication
• Lesson 1 Improvement strategy
• Lesson 2: Continuous improvement
• Lesson 2 Improvement strategy

Lessons Learnt Framework
How I planned to gather and document lessons learnt
When I planned to
identify and collect
lessons learnt
Who I planned to
involve in the process
of gathering lessons
How I planned to
document lessons
• Team communication
at week 3
• Continuous
improvement at week
9
• Team lead
• Team members
• Expert to advice for
possible improvement
• Word document
• Google Docs or
SharePoint

Lessons Learnt Framework
What actually happened
When I identified and
collected lessons
learnt
Who I involved in the
process of gathering
lessons
How I documented
lessons
• Team communication
is done at the week 4
• Continuous
improvement at week
10
• Team lead
• Team members
• Expert to advice for
possible skill
improvement
• Shared with
stakeholder
• Saved on Google
Drive

No Lessons Learnt
Process
No Lessons Learnt
Library
• Conflicts between team members will
arise
• No coordination between team
members
• Poor understanding of subject
• Poor planning of PM
• No clear statement of requirement
• Poor planning
• Failure of project plan
• Poor understanding
• Poor sharing and storage of lesson
learnt
Reflections on my actual lessons learnt process
and the common issues of:

Lesson 1: Team communication
Situation The situation made me
feel…
What I learnt from
reflecting on the
situation
1. Group discussion with
team members
Develops better
understanding between
relevant to the discussed
topic
I learnt to manage the
team during peak
discussion so that
conflicts will not arise
2. Meeting for Project
plan
Good plan is not
developed due to less
coordination
I learned that better
coordination is required

Improvement strategy for lesson 1
Improvement
strategy
How to
measure if
the strategy
works
Why the
strategy is
achievable
Relevance of
strategy to
address the
lesson
When the
strategy will
be
implemented
For case 1:
Timely
By analysing
the notes
documented
and review
from team
members
Due to focus
on achieving
task in given
duration
Because the
discussion
should be
done in time
During the
discussion
(Three days)
For case 2:
Agreeable
By checking
and
evaluating the
develop
project plan
This
increases the
coordination
level
For the better
coordination,
the team
members
should agree
on the plan
During the
meeting (one
week )

Lesson 2: Continuous improvement
Situation The situation made me
feel…
What I learnt from
reflecting on the
situation
1. Market research on
the scenario
More knowledgeable in
the given scenario
Importance of team skills
2. Gathering the review
from team members of
the project implemented
Learning regarding
collection of feedback
Importance of collection
of review

Improvement strategy for lesson 2
Improvement
strategy
How to
measure if
the strategy
works
Why the
strategy is
achievable
Relevance
of strategy
to address
the lesson
When the
strategy will
be
implemented
Case 1:
Realistic
Research on
the basis of
realistic
analysis of
competitive
market
Draws actual
content of
market
analysis
Helps in
learning
skills of
coordination
for research
At the pre-
planning of the
project (One
week)
Case 2:
Measurable
Measuring the
collection of
reviews from
the feedback
Helps in
analysis of
feedback
Help in
getting the
possible
improvement
for project
and team
skills
At the post-
implementation
of project (Two
days)

Conclusion
• Framework provide help in development of
– Better communication techniques
– Adding improvement to project management
• SMART strategy will help in solving issues
• All task must be completed within the framed
time during the planning
• Continues improvement will help in competitive
advantage and leads to project success

References
• Gardiner, P 2014, ‘Creating and Appropriating Value from Project
Management Resource Assets Using an Integrated Systems
Approach’, Procedia - Social and Behavioral Sciences, vol. 119, pp. 85-
94.
• Jonsdottir, S, Ingason, H & Jonasson, H 2014, ‘Continuous Improvement
Projects in Certified Organizations in Iceland: Traditional Projects or
not?’, Procedia - Social and Behavioral Sciences, vol. 119, pp. 142-151.
• McEwan, D, Ruissen, G, Eys, M, Zumbo, B & Beauchamp, M 2017, ‘The
Effectiveness of Teamwork Training on Teamwork Behaviors and Team
Performance: A Systematic Review and Meta-Analysis of Controlled
Interventions’, PLOS ONE, vol. 12, no. 1, p. e0169604.
• PMI 2013, A guide to the project management body of knowledge
(PMBOK® guide), Project Management Institute, Inc., Newtown Square,
Penn.