PPMP20008 Project Management: Lessons Learnt - 2018 Term 1

This presentation documents lessons learnt from a project management perspective, focusing on the planning phase, self-reflection, and common issues encountered. It highlights the project life cycle and cost management plan as key learning areas. The presentation details the planned vs. actual processes for gathering and documenting lessons, involving project managers, team members, and cost planning experts. Reflections emphasize issues such as unclear project statements, risks, and management frameworks. Strategies for improvement, including training and risk planning, are discussed, along with their relevance and implementation timelines. The conclusion underscores the importance of continuous improvement and the application of SMART strategies, referencing relevant academic sources.

PPMP20008
Lessons Learnt Presentation
Assessment 3 - 2018 Term1
Student name:
Student number:
Campus:
Tutor name:

Introduction
 Planning to document and gather the lesson learnt
from the project.
 What happened during this planning phase.
 Self reflection what actually learnt and common issue
that are found.
 Lesson 1: Project Life Cycle
 Strategy to improve the Lesson 1
 Lesson 2: Cost Management Plan
 Strategy to improve the Lesson 2
 Conclusion
 References

Lessons Learnt Framework
How I planned to gather and document lessons learnt
When I planned to
identify and collect
lessons learnt
Who I planned to
involve in the process
of gathering lessons
How I planned to
document lessons
 In week 3 planned
to learn Project Life
cycle.
 In week 5 planned
to learn cost
management plan.
The following people
need to be involved:
 Project Manager
 Team Member
 Cost planning
expert.
Planned to document
the lesson in the
following ways:
 Written
Communication.
 Sharing Word
Document.

Lessons Learnt Framework
What actually happened
When I identified and
collected lessons
learnt
Who I involved in the
process of gathering
lessons
How I documented
lessons
 The implementation
of Project life cycle
will be completed in
next week i.e. week
4.
 The implementation
of cost management
plan will be
completed in next
week i.e. week 6.
The following people
need to be involved:
 Project Manager
 Team Member
 Cost planning
expert.
The documentation
done in the same as
pre defined way:
 Written
Communication.
 Sharing Word
Document.

No Lessons Learnt
Process
No Lessons Learnt
Library
The process that are learnt from the
week 3 and week 5 lesson are as
follows:
 The project statement is not
clear.
 The project plan is not cleared to
the project manager.
 Many risk are associated with the
project that make the planning
difficult.
 Management framework is also
not cleared.
The library that are learnt from the
week 3 and week 5 lesson are as
follows:
 Poor understanding
 Poor cost management
 In efficient life cycle project
 Project Failure
 Project Risks
Reflections on my actual lessons learnt process
and the common issues of:

Lesson 1: Project Life Cycle
Situation The situation made me
feel…
What I learnt from
reflecting on the
situation
Lack of Knowledge This situation make the
team and their member
very angry. This make a
very bad impact on
everyone with decrease
in confidence.
I got a knowledge from
the drawback that are
associated with this
situation and plan to
migrate the risk as soon
as possible.
Risk of failure of Project This situation make the
team and their member
very unhappy. This make
a very impact on
everyone with lack on
certainty to complete the
project.
I get the knowledge that
how to tackle the
situation in the case
when the project is on
the point of failure.

Improvement strategy for lesson 1
Improvement
strategy
How to
measure if
the strategy
works
Why the
strategy is
achievable
Relevance of
strategy to
address the
lesson
When the
strategy will
be
implemented
Training Provide a
proper
training and
taking a small
test over
document
Because this
is very easy to
understand in
small period
of time.
This is
relevant
because it
lead to the
project and
learning.
This will be
implemented
during the
project
meetings.
(Week 4)
Risk Plan After
Evaluating
and analysis
the risk that
are
associated
This is
achievable
because it is
very easy to
understand
and to
analysis
This will lead
to the project
success.
This will
implemented
during the
project
implementatio
n. (Week 6)

Project Life Cycle

Lesson 2: Cost Management Plan
Situation The situation made me
feel…
What I learnt from
reflecting on the
situation
Increase in Budget Cost This situation make the
team very unhappy due
to which the team focus
decreases.
This gives me a
experience how the
budget of the project is
necessary for their
successful completion.
Budget Release This situation make the
team member very
happy as we got all
budget on the schedule
time.
The budget release for
the team help in the
successful completion
without any failure which
is very necessary for any
project

Improvement strategy for lesson 2
Improvement
strategy
How to
measure
if the
strategy
works
Why the
strategy is
achievable
Relevance of
strategy to
address the
lesson
When the
strategy will
be
implemented
Create a WBS
with the team
for the project
After
evaluatin
g and
analysing
the work.
This is very
easy strategy
which can be
implemented in
the project
This will
relevant
strategy
because it
make the cost
management
easy.
This is
implemented
during the
project meet in
Week 5.
Change
Control
During
project
working
by
document
ation
A scheduled
strategy make it
achievable.
This reduce the
project activity
without change
the budget
During project
implementation
in Week 7.

Cost Management Plan

Conclusion
• Project framework help to learn the lesson of
– Project Life Cycle
– Cost Management Plan
• Aligned and continuous improvement help to
improve the project plan which lead to the
project success.
• All lesson that are chosen are completed in the
given time frame.
• The issue are solved with the help of SMART
strategy.

References
• Atkinson, R., 1999. Project management: cost, time and
quality, two best guesses and a phenomenon, its time to
accept other success criteria. International journal of
project management, 17(6), pp.337-342, viewed 30 May
2018,
http://citeseerx.ist.psu.edu/viewdoc/download?doi=10.1.1
.453.1057&rep=rep1&type=pdf
• Pinto, J.K. and Slevin, D.P., 1988, June. Critical success
factors across the project life cycle. Project Management
Institute, viewed 30 May 2018,
https://www.pmi.org/learning/library/critical-success-facto
rs-project-life-cycle-2131