PPMP20008 Project Management Lessons Learned Report

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PPMP20008
2019 TERM 1 ASS_3
LESSONS LEARNT
Name: Insert full name
Student Number Insert student number
Campus: Insert campus or distance
Tutor: Insert tutor name
Tutorial number: Insert the tutorial number
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1. Introduction
Reflective practice is a process which includes the action and activity which is involved
during the implementation of the task. This practice is starting from the learning and
continues until the achievement. Practices are always based on theories or principle. It
is a significant role in an individual or a group where they can develop innovative
thinking skills in their task. The qualification od Master in Project management is where I
put my knowledge and effort on the same platform. It helps to improve the skills of an
individual or a group and helps to maintain the project activities. This report will be
based on self-reflection in which Project experts discussed their experience and two
important lessons which were learned during the project. For this purpose, the report will
generate to understand those issues or error which might be established during the
project management.
2 LESSONS LEARNT: FRAMEWORK
2.1 How I planned to gather and document lessons learnt
When…
I planned to identify and collect
lessons learnt
Who…
I planned to involve in the
process of gathering lessons
How…
I planned to document lessons
For this project, I planned
that I would take help from
primary and secondary
data. My planning was
initiated from week 1. The
introduction of project
management provides
information about what
kind of resources are
required and what type of
lesson need to be learnt
during the project (Reis and
Jeanette.,2014).
In week 4, I planned over
the scope of the project,
and the schedule was
prepared for during the
project. Require team
collaboration of the team
and by the help of proper
team management. The
appropriate plan was
made.
The critical role in the
project is involvement,
involvement with the team
members and the mentor
who provide us direction
for accomplishing the
success in the PPMP2008.
Team Members: I planned
that we all collaborate with
reach and accomplish the
important goal of the
project.
I always take care of the
team and its requirement.
Our activities still occur
after planning, and the
individual need fulfilled by
the mutual approval by
every team member
(Chumak. ,2016).
Mentor’s: The involvement
with the mentor was critical
for every other member but
being extrovert behaviour
Proper planning
techniques must be used
to document the lessons at
the end of a project. Some
of the best practices to
document lessons are
mentioned below:
1. Using content and
information available online
all confusion and doubts
related to the concerned
lesson can be solved
easily.
2. Maintain a word
document that will be used
to document the various
lessons learned during
weekly exercises of project
planning and initiation.
3. Various books and
articles can be referred to
gather more data and
information concerning the
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In the module of week 5, I
planned how cost and
resource were optimized.
Resources need to be
utilized in a perfect order
which resultant maximised
and cost get minimize.
A proper method used in
the project enables less
risk in the project (Castillo
et.al, 2019).
of mine. I discussed any
issues with the mentor and
they always guide me for
better achievement.
Other team leads:
I always want to connect
with the different get
people by which I extract
data and information from
there in a different stream.
It helped me to gain
something new in the
same field, and their latest
theories and
implementation helped me
in my project as well.
Better growth and
achievement achieved by
the engagement and
involves as being a social
individual.
lessons learned from the
PPMP20008.
4. Using standard
documentation templates
for recording all the
lessons learned during the
project makes the
documentation process
easier.
5. A knowledge base can
be set up so that individual
lessons learned by the
members can be shared.
These lessons can be
shared by the whole
company and all the
information can be stored
in an easy organized way.
2.2 What actually happened?
When...
I identified and collected lessons
learnt
Who…
I involved in the process of
gathering lessons
How…
I documented lessons
In week 6, I perceived that
my planning gets fail in
accordance with
scheduling the project. I
planned that every task as
according to the planned
schedule but due to the
lack of communication in
the team. It happened that
but after some week we
managed the situation and
again continue with the
right track (Brookins., 2018).
In Week 8, I observed that
due to lack of proper
management in the team.
The cost would increase,
and some resources will
not be utilized accurately.
The planning wills not
I involved with the team
members and our mentors.
I discussed all the issues
and my achievement
according to the allocation
of the task. Mentor’s helps
me to guide where I didn’t
feel able to recognize the
further step in the
PPMP2008. It was a sad
feeling for me when I don’t
considers any error in my
project. My team helped
me to identify and resolve
in a less interval of time.
As my planning was that I
involve and engage with
my team. It would not
occur the same as I
thought before the initiation
I appropriately used online
content during the
PPMP2008. I cleared my
doubt over the internet in a
profound manner.
During every module, I
report in my document. I
consider my notes, and it
enables me to clarify the
issues after the week.
I generally preferred to
consider peer-reviewed
article because these are a
reliable source to clear the
concept of some error at
the time of project
completion (Pinker., 2014).
Most of the time, I record
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effective as I planned s, so
I find the alternative
method discussed for
developing the cost and
resource optimization. The
other investment was also
occurred due to lack of
proper implementation. For
this issue, I concluded that
I should take help from our
mentors and other team
members and discuss the
situation from them. It
helped me out to form the
respective issue.
of the project. I have
planned that I learned
lesson be
my owner theories on
proper templates, which
will be useful in my further
implementation.
I properly organized my
data by which will be used
or access in my future
project as well.
3. Lessons
3.1 Lesson 1
1. Situation 2. The situation made me
feel…
3. What I learnt from
reflecting on the situation
During the PPMP2008, I
experienced that there is
loss of resource, which is
not an appropriate action
during the project. It is the
primary strategy of a team
that we should optimize
and utilize the resources.
But due to the lack of
knowledge and
communication in the
group members, we faced
this situation.
Improper utilization of
resources increased the
time complexity and cost of
the project. It was a critical
issue which was faced by
each member. We should
understand that
PPMP2008 is not a
practice and as soon as
possible we should find the
This situation made me
frustrated and confused if
things are going in the
same way. It would be
difficult to handle or
manage things properly. It
extends the time of the
project, and the cost goes
beyond the limit (Doan, &
Shaw. 2019).
It is the responsibility of
each member of the team
that how the resource will
be optimized and what kind
of modification is required
to sustain this issue. Due
to this, I was going in the
negative zone where I lost
hope. It is essential to me
that I gather accurate
information on how
resource needs to, which
I learnt from this situation is
that every problem has a
solution you need to discuss
with the experts of the same
field. They have a great
experience regarding the
same situation. Sometimes
communication or interaction
skills help to seek some
significant issues.
Due to this issue, I thought
that I couldn’t be able to
come on the track of
success. But PPMP2008
project gives many
experiences by which I can
be able to handle any
situation in my life. Due to
this, I thought the solution
would require a direction
which offers by you only
(Badano.,2019).
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alternative which may help
to resolve these issues and
move further.
makes me relax towards
my project and again, I
generate hope of success.
I discussed to the mentor
and told them about the
problem. They said to me
that you don’t need to
optimize or use resource
completely. You should
implement a small model
or practices. It might be
sought your problem
(Badano.,2019).
I learnt that experience
taught you those which are
not by knowledge. I agree
that teamwork is an essential
role in the project because no
one can complete all tasks by
themselves. The mentor is
the one who provides you
with the only direction or
removes the hurdles which
come across the path.
3.1.1 IMPROVEMENT STRATEGY 1
(a)
Improvement
strategy
Explain what the
specific strategy is
that you will
implement to
address the lesson
identified above
(b)
Measurement
How to measure if
the strategy works
(c)
Achievable
Why the strategy is
achievable
(d)
Relevant
Explain the
relevance of
strategy to
address the lesson
(e)
Timing
When the strategy
will be
implemented
The regular or
daily meeting of
team member
before starting
the respective
task. It is the
significant
improvement
strategy or
approach which
helps to avoid
the obstacles
during the
project
completion.
The last lesson
taught me that
use of resource
needs to be
optimized and
inefficient
manner (Lin.,
I measured the
strategy by
collecting the
end report of
the day when
team members
discussed the
issues, and the
expertise
resolves the
problems in the
same group.
After some
days, I
observed that
all team
members were
enjoying their
particular task
and improved
the use of the
resource as
well.
This strategy is
effectively
contributing to
the team that
issue resolved
as earlier.
Project again
on the same
track of
success.
Team members
improve their
communication
and interaction
skills with each.
The resource
was optimized
carefully and
implement as
per the demand
of team
member.
Every task
needs to base
on a small
model or
temporary
project. If it
implemented in
the short
model, the
resource would
be calculated or
estimated
before
implementation.
This strategy
developed
when the
resource used,
and it increases
the issues
regarding the
approach(Lin.,
2018).
I implemented
this strategy in
week 5 when I
learned how to
reduce cost
and resource
utilization.
Week 5
explained the
importance of
time frame in
the project and
what kind of
collaboration
required to
made success
in PPMP2008.
Week 6
provides us
with the
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2018).
For this reason,
I implement this
approach that
all team
members
creates the
report at the
end of the day
and discuss the
issues faced by
the team
member at the
time of their
respective jobs
and duties.
In the last of
some days, It
observed that
members have
no issues at the
end of the day
and everybody
said that they
completed
today’s task.
After using a
small model
over planned
based. It
increases the
effectiveness in
the PPMP2008.
The quality of
project
improved and
creative
thinking
reduces the
issues during
project
completion.
importance of
communication
among team
members.
It helps to
reduce the
issues in
everyone's task
and able to
clarify within a
group.
3.2 Lesson 2
1. Situation 2. The situation made me
feel…
3. What I learnt from
reflecting on the situation
During the PPMP2008, all
team members pursued
their task, but nobody was
interested in
communicating with each.
The situation realises that
the work may be complete,
but there is a massive lack
of communication.
Communication is a skill
which enhances the ability
of an individual during the
project completion. It is
essential to notice that it
creates a poor
environment during the
project. It is possible the
project may be completed
on time when you are
working with your perfect
skills, but it is not
This situation made me
sad that I was working in a
hopeless environment. I
observed that every
member is working 8 hours
with no smile and no
interaction.
Informal communication
makes a friend, and it
boosts energy. Lack of
communication and
interaction increases the
will increases the stress
and anxiety in the
individual or group. Team
members are not able to
discuss their issues and
problems with each, and
the questions remain
constant during the project.
I realised that 8 hours of
I learnt that communication
and interaction is a key skill
which is acquired by every
team member for
sustainable. It is the primary
needs that if you are working
with the team, you should
communicate more or less, it
depends on personal
behaviour (Arntz et.al, 2016).
The lack of communication
and gap between the team
members reflects on the
project success. It might be
not the same as the things
mean to happen.
It reflects on the quality of
approach and strategy, which
was planned before the
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necessary that other
members also have
information about each
member task.
Team collaboration is
required in the team
because it will provide the
worst quality of work (Arntz
et.al, 2016).
working time felt me like 12
hours. According to the
situation, I observed that it
might have chances that
project completed in less
time, but its quality might
be weak.
project initiation.
I learnt from this situation,
that if peer members are not
actively participated in the
communication scenario, it is
my responsibility that I should
initiate first and interact how
the task is going on. What
are the further resources
required and cost, which
might increase the quality of
the project?
3.2.1 IMPROVEMENT STRATEGY 2
(a)
Improvement
strategy
Explain what
the specific
strategy is that
you will
implement to
address the
lesson identified
above
(b)
Measurement
How to
measure if the
strategy works
(c)
Achievable
Why the
strategy is
achievable
(d)
Relevant
Explain the
relevance of
strategy to
address the
lesson
(e)
Timing
When the
strategy will be
implemented
An informal
meeting or a
group that is an
improvement
strategy which
improves the
communication
in the team
members.
The group need
to active during
the working
hours in which
that have
issues or some
problems
regarding the
completion of
the task.
It might get
I measured that
this strategy
improved the
quality of the
project. PPMP
2008 was
errorless
Project because
all the issues
solved during
the project
(Ward, James &
Mace. 2012).
The strategy
works that it
reduces the gap
between the
group
members.
The group chat
was achievable
because it does
our project with
quality.
It was
completed
before the
deadline of the
project. It was
an
achievement
for our group
that by the
contribution
from each
member, it is
good to keep
our project
error-free, and
we
The
appropriate
strategy from
the lesson is to
balance the
communication
or interaction
among team
members.
Communication
resolves the
issues during
project
completion.
The strategy of
regular meeting
and group chat
enhances the
informal
communication
and which is
By the module
of week 6, I
understand the
value of
communication
among team
member. In
week 7, I learnt
about quality
management is
related to
communication.
I started
focusing on
these concepts
when the
module was just
started. I
observed that it
makes efficient
our project in an
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from someone
else who has
an expert in the
same field of
knowledge. It is
the duty of
every team
member that
clarifies and
removes the
error of some
one’s else task.
Team members
are now
collaborative
and discuss
their issues at
the same time
because the
solution
identifies by
another team
member.
Our mentors
appreciate that
our team
members are
right
collaborative in
nature and
improve
interaction
skills.
appropriately
use resource
and cost.
The quality
managed
according to
the demand of
respective
project.
necessary for
being a
member of a
team (Ward,
James & Mace.
2012).
It increases the
performance of
each member
who actively
contributes to
the discussion
and proper
involvement in
PPMP2008.
effective
manner.
I learnt that the
project needs to
be complete in
a specific time
frame. It is the
responsibility of
each member
that clears the
concept on time
and reduces the
error.
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6. Conclusion
This report concluded about the lesson learnt during the PPMP2008. For this purpose, the
report generated over self-reflection in which team member describes the lesson
framework. In which when who and how was described. It was entirely over planning and
gathering information regarding PPMP2008. The report defined some situation which was
occurred during the project. It was a critical situation to handle, but the proper
management and decision-making skills improve the project. Practical strategies and
approaches were also discussed. Team members effectively measure these strategies by
the help of success and appreciate from the team members. Being a part of the
PPMP2008, I will be able to manage every project in the future.
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7. REFERENCES
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