PPMP20008 Lessons Learnt Presentation: Team Training & Coordination

This presentation provides a comprehensive overview of lessons learnt in a project management context, focusing on team training and coordination. It details the initial planning for gathering and documenting lessons, comparing it with the actual execution. Reflections on the absence of a formal lessons learnt process and library highlight potential issues like skill gaps, delays, and resource misallocation. The presentation then delves into specific lessons regarding team training, emphasizing the importance of ethics and project knowledge, and team coordination, focusing on project planning and resource allocation. Improvement strategies are suggested, utilizing the SMART framework. The conclusion emphasizes the successful development of a framework for enhancing skills through training and minimizing project management issues through effective coordination. The presentation concludes by referencing academic sources to support the findings.

PPMP20008
Lessons Learnt Presentation
Assessment 3 - 2018 Term1
Student name: HARSIMRAN JEET SINGH
Student number: 12050140
Campus:
Tutor name:

Introduction
•Planning for lesson learnt
•Details about the actual appearance of planning
•Reflection gathered
•Training of team (Lesson 1)
• Applied Improvement techniques for Training of team
•Team Coordination (Lesson 2)
•Applied Improvement techniques Team Coordination

Lessons Learnt Framework
How I planned to gather and document lessons learnt
When I planned to
identify and collect
lessons learnt
Who I planned to
involve in the process
of gathering lessons
How I planned to
document lessons
•Training of Team at
week 4
•Team Coordination at
week 5
Project Manager, team
members
•Presentation
•Google Drive or Drop-
box

Lessons Learnt Framework
What actually happened
When I identified and
collected lessons
learnt
Who I involved in the
process of gathering
lessons
How I documented
lessons
•Training of Team is
actually performed at the
week 3
•Team Coordination
performed at the week 5
Project Manager, team
members
•Presentation and file is
saved
•File is saved at Google
Drive

No Lessons Learnt
Process
No Lessons Learnt
Library
•Less skills leads to low quality project
management
•Delays may occur
•Resource allocation goes in wrong
direction
• Less knowledge of project results into
poor outcomes
•Appropriate demand cannot be meet
up
•No focus on objective
•Poor coordination leads to poor
schedule delay, cost overrun
•Poor learning of subject
•No proper storage
Reflections on my actual lessons learnt process
and the common issues of:

Lesson 1: Training of team
Situation The situation made me
feel…
What I learnt from
reflecting on the
situation
Training of team
regarding ethics and
professional behaviour at
workplace
Helps the team member
to behave in professional
way
This made me to learn
about the ethics and
responsibilities for a
team
Training of team
regarding project details
Help in getting better
knowledge of project
This made me to learn
about the objective and
requirements of the
project

Improvement strategy for lesson 1
Improvement
strategy
How to
measure if
the strategy
works
Why the
strategy is
achievable
Relevance of
strategy to
address the
lesson
When the
strategy will
be
implemented
For situation
1: Agreeable
By evaluating
the quality of
their work and
their
deliverables
It makes the
team
members to
agree on a
particular
topic
It helps in
minimizing the
conflicts and
issues of
misunderstan
ding
1 week
For situation
2: Specific
By evaluating
the quality of
the project
plan
It improves
the
knowledge
area of
requirements
Provided
details help in
better project
management
1 week

Lesson 2: Team Coordination
Situation The situation made me
feel…
What I learnt from
reflecting on the
situation
Team Coordination
during project plan
This made be feel
relieved with the
development of good
project plan
Collaborative Teamwork
Team Coordination
during resource
allocation
I am happy with the
appropriate resource
allocation
Team Management

Improvement strategy for lesson 2
Improvement
strategy
How to
measure if
the strategy
works
Why the
strategy is
achievable
Relevance of
strategy to
address the
lesson
When the
strategy will
be
implemented
For situation
1: Timely
By measuring
the
effectiveness
of the project
plan
Helps in
development
of focused
project plan
Because
every task
should be in
a timely
manner
Five days
For situation
2: Specific
By analysing
the allocation
of resources
according to
their
functionality
and skills
Helps in
allocating
right number
of resources
and also
according to
their skills
Minimizes the
over
allocation of
resources
Four days

Conclusion
• Framework has been developed successfully
• The major deliverables are:
- Training of Team
- Team Coordination
• Training helps in enhancing the skills
• Coordination helps in minimizing the issues in
project management
• For mitigating the problems, SMART strategy
has been used.

References
• PMI 2013, A guide to the project management body
of knowledge (PMBOK® guide), Project Management
Institute, Inc., Newtown Square, Penn.
• Edmondson, A.C. and Nembhard, I.M., 2009. Product
development and learning in project teams: The
challenges are the benefits. Journal of product
innovation management, 26(2), pp.123-138.
• Kahaar, S., 2017. Monitoring and controlling of
projects within selected organisations in the public
sector (Doctoral dissertation, Cape Peninsula
University of Technology).