PPMP20009 Leading Lean Projects Report: Addressing Project Challenges

This report, submitted for the PPMP20009 Leading Lean Projects course, addresses critical issues in a home building project. The project faced challenges with subcontractor and vendor performance, a lack of objective data for management, the absence of a risk management plan, and insufficient leadership capabilities. The report proposes solutions including efficient project review and reporting mechanisms, and the implementation of seven quality control tools to manage subcontractors and vendors more effectively. It also details the development of a robust risk management plan and discusses appropriate leadership styles to improve project outcomes. The report emphasizes the importance of these measures for successful project completion and provides practical strategies for their implementation.

Running head: PPMP20009 LEADING LEAN PROJECTS
PPMP20009 Leading Lean Projects
Name of the Student
Name of the University
Author Note

1PPMP20009 LEADING LEAN PROJECTS
Executive Summary:
A specific type of project can face several types of issue during the execution phase. In this
report, a home building project has been evaluated that is currently facing four important issues.
The first issue occurred due to inappropriate reviewing and reporting of the project. As a solution
effective and efficient project review and report procedure has been discussed in this report. The
other issues that are associated with the project are the lack of data for objectively managing the
subcontractors and the vendors, failing to develop a risk management plan and lack of leadership
capabilities. For managing the vendors and the subcontractor utilization of the seven quality
control tools has been done in this report. The issue regarding risk management plan has been
resolved by the explanation of effective risk management plan and lack of leadership skills has
been addressed by explaining appropriate leadership styles that can be employed for this project.

2PPMP20009 LEADING LEAN PROJECTS
Table of Contents
Introduction:....................................................................................................................................3
Improving the Performance of the Subcontractors and the Vendors:..............................................4
Effective and Efficient Project Review and Reporting Mechanism:...........................................4
Objective Management of Subcontractors and Vendors:................................................................6
Cause and Effect Diagram:..........................................................................................................6
Check Sheet:................................................................................................................................7
Control Chart:..............................................................................................................................8
Histogram:...................................................................................................................................9
Pareto Chart:..............................................................................................................................10
Scatter Diagram:........................................................................................................................11
Stratification:.............................................................................................................................12
Effective Risk Management Plan:.................................................................................................12
Conclusion:....................................................................................................................................17
References:....................................................................................................................................19

3PPMP20009 LEADING LEAN PROJECTS
Introduction:
Appropriate project management is very much important for the projects to become
successful (Meredith, Mantel Jr & Shafer, 2017). Previously a project management contract has
been taken for the construction of a home. The home building project was started and that project
was consisting a deadline about 12 months. Though the project was started appropriately, there
was various of issues that occurs within the project. The first issue that occurred with the project
was performance of the sub-contractors and the vendors. Here, it has been assessed that both of
them were performing low which was having a direct impact over the project. The main reason
behind this was lack of proper reporting procedure (Tan, 2019). Another issue regarding that was
unable to make informed decision as there was no data to objectively manage the vendors and
the subcontractors. Also, the project failed to develop a risk management plan for assessment of
the risks. Also, there was lack of leadership capabilities which negatively impacted the overall
project.
As there are several of issues that associated with the current project, it is important to
take necessary actions for proper mitigation of these issues. Thus, in this report necessary actions
will be taken and for that appropriate project management processes will be discussed.
Implementation of these new measures will be also discussed in this context. Specifically, an
explanation will be provided for efficient and effective project reporting and review mechanism.
In the following section the utilization of seven quality control tool will be demonstrated.
Following that explanation will be provided for an effective risk management plan. In the further
section of this report appropriate leadership style will be also discussed managing this house
building project successfully.

4PPMP20009 LEADING LEAN PROJECTS
Improving the Performance of the Subcontractors and the Vendors:
During this project it has been assessed that there is a vast issue regarding the
performance of the vendors and the subcontractors. As the performance of them was not up to
the mark the project was facing several of issues. The main reason, that has been identified
behind this kind of performance of the subcontractors and the vendors is that proper reporting
procedure has been not instituted them. For this reason, this type of issues is occurring within the
project. So, to solve this issue it is very much important that both of the subcontractors and the
vendors utilizes effective procedure for the project reporting. For an effective procedure of
project reporting first it is very much important that the project is reviewed properly (Kokotsaki,
Menzies & Wiggins, 2016). Thus, in the following section appropriate procedure for the project
reviewing and reporting is discussed.
Effective and Efficient Project Review and Reporting Mechanism:
For successful completion of a project it is crucial to develop an effective and efficient
project review and reporting mechanism (Derakhshan, Turner & Mancini, 2019). In this project,
proper monitoring of the project execution is not done and due to this factor appropriate project
review and reporting is required for the controlling and monitoring purposes.
Considering the project review process there are several of steps that are associated so
that proper monitoring and controlling of the project can be done. While a project will be
reviewed several of aspects of the project need to be considered. These aspects include openness
of the project, objectivity of the project and what is the potential success rate for the project
(Albert, Balve & Spang, 2017). One of the important procedures that can be followed for proper
review of the project is performing a gap analysis. By performing the gap analysis, it can be
easily evaluated that how closely the project is performing with the original objectives of the

5PPMP20009 LEADING LEAN PROJECTS
project. Another important aspect for proper review of the project is determination of whether
the project goals are achieved or not. Here, error rates in the project and the necessary control
system for those errors are evaluated. Also, determining the satisfaction of the stakeholder of the
project is another option that can be used for the review purpose of the project (Güngör & Gözlü,
2017). Also, the cost and benefit of the project can be measured for the successful review
purpose of the project.
Now, after proper reviewing of the project it is also crucial to appropriately report the
review of the project that is required in this case. For appropriate reporting of a project it is
important to develop a project status report. In this aspect, the are some general checklist that
must be included while developing the project report. In this way, current issue of project
reporting with the subcontractors and the vendors can be mitigated. For proper reporting of the
project, first general project info should be included in the report. Also, the present status of the
project at the time of writing the report should be included in the project (Keil et al., 2019).
Following that, the milestone review for the project need to be included in the report. Other two
important elements that should be included in the project report are the metrics of the project and
issue and the risks associated with the project. In this way, an appropriate reporting for the
current project can be done which will be solving the current problem for the subcontractors and
the vendors.
For the implementation of these new control measures meetings will done in some phases
with the project subcontractors and the vendors (Zimmermann & van't Veer, 2018). This is quite
an effective way for the implementation of these new control measure. In this way the new
control measure for an effective and efficient project review and reporting process can be
achieved.

6PPMP20009 LEADING LEAN PROJECTS
Objective Management of Subcontractors and Vendors:
One important issue that occurred in this project that both of the subcontractors and the
vendors are not managed objectively. Due to this, the project failed to create any type of
informed decision. Thus, it was important to mitigate this issue. In this aspect it has been
assessed that project management process of seven quality control tool is quite effective for
developing the performance data of both vendors and the subcontractors. So, in the following
section the use of these seven quality control tools are demonstrated.
Cause and Effect Diagram:
The cause and effect diagram that is also known as the fishbone diagram is capable of
identifying various of potential causes for a specific effect and it also sorts ideas among some
useful categories (Chowdhury & Deb, 2017). The cause and effect diagram can be used in two
ways. First, it can be used for identification of potential causes of a problem. Second, it can be
used while thinking of a team fall into ruts.

7PPMP20009 LEADING LEAN PROJECTS
In the above example of cause effect diagram is provided. It clearly shows what can
causes a defect in the process of building creating. This issues can also occur for this project.
Check Sheet:
The check sheet is a structured form that is used for collection and analysis of data. This
is actually a generic tool that can be used for various of purposes related to project management.

8PPMP20009 LEADING LEAN PROJECTS
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
Defect 1
Defect 2
Defect 3
Defect 4
Defect 5
Defect 6
Defect 7
Defect 8
Defect 9
Defect 10
TOTAL
TOTAL
Dates
Defect Types/
Event Occurrence
In the above section an example of check sheet has been provided. Here, the check sheet
can be used for analysis for the observed defect in each day. The above checklist supports
observation of maximum 10 defects per day and that can be also modified as per the
requirement.
Control Chart:
The control chart actually utilizes a graph which demonstrates how a process changes
over the time. In the current aspect the control chart can be used for comparison of current data
with the historical control limits. Here, from the comparison it can be concluded whether the
variation in the process is in control or it is out of control.

9PPMP20009 LEADING LEAN PROJECTS
In the above section an example of control chart has been presented. From this chart it
can be demonstrated that for executing the current home building project there are total 10 types
of project ways. The data shows in project 3 chances of rework for the project is above the
control limit. So, it should be avoided.
Histogram:
Histogram is another graph presentation tool and one of the most commonly used seven
quality control tools (Gupta & Dhingra, 2016). Here, the histogram can be used for representing
distribution of the frequency or it can be demonstrated how often each different occurs within a
data set.

10PPMP20009 LEADING LEAN PROJECTS
The above diagram is an example of histogram chart. In this chart it is shown that the
defects made by the subcontractors and the vendors per week and the frequency of the error. This
is useful for the performance evolution.
Pareto Chart:
The pareto chart is actually a bar graph. The pareto chart can be used in this context for
showing which factor are the most important.
The above diagram is the example of a pareto chart. It shows the error done by the
subcontractors and the vendors. It shows the wrong item delivery percentage, similar item
delivery percent, over count problem, measurement fault and the under count issue.

11PPMP20009 LEADING LEAN PROJECTS
Scatter Diagram:
The scatter diagram is also a graph representation but it is associated with the numerical
data (Videiro et al., 2019). This is basically a pair of numerical data where one variable is used in
each of the axis. This can be used for representation of relationship among the two variables.
The above is the example of scatter diagram. The line shows the budget of the project
that can be adjusted with the number of building materials required. From the graph it is shown
that the prices charged by the vendor for the units purchased are for the project for different kind
of materials.