PPMP20012: Unit Portfolio on Program & Portfolio Management IS

This portfolio provides an overview of Program and Portfolio Management Information Systems, emphasizing the impact of system thinking on project management. It identifies thinking tools for problem-solving, analyzes the significance of system engineering, and examines the selection of project management application systems for project realization. The portfolio discusses brainstorming techniques like double-q diagrams, behavior over time graphs, and causal loop diagrams. It explores the partnership between system engineering and project management, focusing on knowledge dissemination and infrastructure. Furthermore, it delves into benefit management strategies, outlining processes for gaining intended benefits and measuring their impact. The study highlights the advantages of project management applications, such as real-time collaboration, document sharing, and cost control, while also acknowledging potential disadvantages like high costs and unnecessary complexity. The portfolio concludes by underscoring how project management systems assist in monitoring performance, managing changes, and ensuring projects meet client requirements within scope, budget, and time constraints.

Running head: PROGRAM AND PORTFOLIO MANAGEMENT INFORMATION SYSTEM
Program and Portfolio Management Information System
Name of the student:
Name of the university:
Author Note

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1. Introduction and summary of outcomes:
The system thinking has a huge impact on project management. The study has been helpful
to identify various thinking tools for solving problems in projects. Here the importance of system
engineering to various cases is analyzed.
Moreover, the study has examined the significance of choices of project management
application systems for project realization. The various advantages and disadvantages of project
management application systems are determined in every PM knowledge sector throughout the
complete area of project lifecycle.
2. Discussion on learning outcomes:
2.1. Learning outcome 1:
Summary: The study has been useful to understand that system thinking has been not
properly understood by most of the project managers. It has been conventionally a time-consuming
tool to implement. It has been only used for most complicated projects. These processes are very fast
turning to be accessible for huge projects. System dynamics is possible to investigate and develops
the dynamic behavior of the projects (Morozov & Timinsky 2016). The research has been helpful to
understand how the project has been developed and used for analyzing the results. Moreover,
development in outcomes of the project to be gained in this stage is huge. Due to the lower cost of
change assimilated with leveraging the project commitment, outcome and risk mitigation has been
available in the earlier stage of project lifecycle.
Evidences: Evidence: IT risk analysis at Synotive, Australia.

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2.2. Learning outcome 2:
The various brainstorming tools and techniques are identified. The first one is double-q
diagram. This has been on the basis of cause and effect diagram. This has been helpful to capture
free flowing thoughts in a structured way and making distinction between soft and hard variables.
This has been affecting various issues of interests (Nelson et al., 2015). The next one is behavior
over time graph. This is sued for every variable over time and gaining insights to various
interrelations between them. It also includes future, present and past behaviors. The next one is
casual loop diagram that has been capturing how the variables within any system have been
interrelated. Further, it has been using various linkages between cause and effects. It has been
helpful to determined reinforcing processes magnifying changes and balancing processes seeking
equilibrium (O'Leary, 2017). The system archetype has been helpful to identify and mange the
patterns of common style behaviors like limits to success, shifting the challenges, drifting the aims,
fixing the fails and many more. The structure behavior comprises of primary structure has been
serving building blocks to develop models. This has been including S-shaped growth, delay smooth,
exponential growths and oscillations. The policy diagram conceptual map is the process of decision
making that is embedded within the organization. It has been focusing that are weighed in every
decision and that can be used for building various library of generic structures.
Evidence: Nettechnocrat’s IT Services Pvt. Ltd’ cloud implementation project.
2.3. Learning outcome 3:
Summary: The system engineering and the project management has been partnering in various
successful projects related to project managements. Here, the group has been working over outlining
the initiatives that felt to explore in assuring that the system engineering and project managers has
been working together effectively (Parsell, Jones & Head, 2013). The ideas have been leading into

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maintenance and production of knowledge and standards like training courses, white papers and
presentations. Next, it has included dissemination of knowledge and standards though various
networking opportunities, seminars, web content and events. Next it has included infrastructure
problems like memorandums to understand between various organizations and assimilation with
above items (Rosero et al., 2018). The study has looked into the relationship between project success
and system engineering industry leading to various areas like defense, agriculture, aerospace and
energy. Various differences are found in the entire risk levels and measures of success for two
groups. Additionally, various projects showing government-focus has been notably showing higher
number of significant relationships taking place between various engineering processes and success
than commercial-focused ventures.
Evidence: Android app development for Consagous Technologies.
2.4. Learning outcome 4:
The system engineering comprises of two important disciplines. The first one is technical
knowledge domain within with the system engineers has been operating. The second one is
management of system engineering. The study has focused on the methods of system engineering
management. The three common definitions of system engineering have been provided by the best
known technological standards applying to the subject. All of them consist of a common idea
(Rowlinson et al., 2014). The fist one is the logical sequence of decisions and activities transforming
the operation necessary in describing the parameters of system performances and various preferred
system configurations. The next one is interdisciplinary approach encompassing the total technical
effort and evolves to and verifying the integrated and life cycle balances set of system of process,
predicts and people solutions that have been satisfying the customer necessities. The last one is
interdisciplinary, collaborative approach that has been derived, evolved and verifying the life-cycle

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balanced system solution. This has been satisfying customer expectations and meets public
acceptability (Schwalbe, 2015). Thus it can be said that system engineering is an interdisciplinary
has been an interdisciplinary engineering management method that has been evolving and verifying
as integrated. This has been life-cycle balanced ser of various system solutions satisfying the
customer necessities.
Evidence: Big data analysis at Solentive, Australia.
2.5. Learning outcome 5:
Summary: The study has been helpful to understand various benefit management strategies. This has
been outlining various processes by which the program or project has been gaining the intended
benefits. This has been determining how the benefits have been measured. Then the individuals
liable to do that are the duration of tracking is needed to be determined (Smith, 2017). Next, the
benefits are to be identifies and they are to be ted back to various objectives of the program and
projects. Various advantages such as project tasks comprises of dependencies. Here the dependency
of the benefits is to be identified along with benefits to be seen as the outcome of the result of the
project and program. Next, the ways in which they have been fitting together they provide the
coherent changes and taking to the proper direction is to be identified. Next, the study has been
helpful to plan the time when the benefits must appear. Similar to planning the tasks over schedule,
planning out the benefits to appear is also to be done (Archibald & Archibald, 2016). Next the
benefits are to be realized where the time to deliver those changes and making the benefits possible
is to be done. After that has benefit review is to be conducted. The expected benefits against the
review are to be determined against the real outcomes to be seen. The ways in which they have been
matching up along with various valid original plans are to be determined. Lastly, the various benefits
and current benefits are to be determined. Next the parts of current program and project management

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are to be done. This is helpful to fetch whether changes has been resulting in latest benefits. Next the
various elements are to be identified as the positive development as the outcome of the project. Then
the developed to be provided for further developments of develop advantages that are delivered
previously.
Evidence: Implementation of cloud computing at Axios, Australia.
2.6. Learning outcome 6:
The project management applications have been brining various benefits. The various tools
available within those applications have been helpful to drive those project forwards. The advantages
have been including collaboration with team members at real-time. It has been helpful to make
collaboration with team members at real time (Brook & Pagnanelli, 2014). The software has been
offering various communication tools assisting teams to discuss the problems at real time. Here, the
advantages has been that every team member has been able to upgrade and deal with the rising
problems very fast. Next there has been sharing of documents for the projects needing the usage of
notable documentation. The tools to share documents have been useful to edit, upgrade the status
report and develop systems allowing communication and transparency. Next it has been able to
control the costs of projects. This has been one of vital advantages of project managements. This has
been including tools assisting to control the cost of projects. It has possessed the capability to
manage budgets, forecasting the future and control the risks (Costantino, Gravio & Nonino, 2015).
Through knowing the risks of the projects, developing those forecasts and tracking those budgets has
been one of the largest benefits of the software and project management. Next, it has contained the
reporting abilities. With the help of flexible report formats and quickly accessing the required data,
the applications have been keeping tasks within time. Moreover it has been intuitive in using. The
dash-board based applications have needed small training for implementing. Moreover, it has been

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easy to install and simple to use. The new project management software has been helpful for fast
ramp-up at many times.
Moreover, there have been various disadvantages of the project management applications.
Besides having various good reasons to use project management applications there are various
drawbacks that are to be considered. Further, there has been various programs expensive having very
little ROI. As the project management software has been providing high solutions, the solutions have
required to be designed in custom and to be resolved through purchasing various programs of
software. They are very expensive options and have been complicated to deploy (Daniel, Ward &
Franken, 2014). As any project management application is utilized improperly, they lead to
unnecessary complex matters. Next various issues must be executed depending on various
automated alerts. These alerts are useful to keep in mind for the team members that the tasks have
been due. The problem has been developing while more time is spent to set up the alert more than
the task itself.
Evidences: VironIT’s cloud computing implementation.
2.7. Learning outcome 7:
The project management applications have been helpful for managing various project
elements. The study has outlined the way how project management systems have been helpful.
Managing project has included various aspects and various things that are needed to be tracked and
followed on. The project tasks are needed to be determined through developing schedules, assigning
various resources and determine the risks and issues. The project management system has been
indicating the control of projects through makings plans, arrangements and control the various
needed aspects. Depending in sophistications of project management systems one is able to involve.
This includes various activities of estimations, scheduling, budget management and control of

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controls, allocations of resources, management of quality, managing of risks, change of controls and
managing decision-making (Daniel & Ward, 2015). Thus the study has been helpful to understand
the various project management systems like common software applications and various project
management applications.
The project management applications have been helpful for project managers and groups to
complete client necessities and control scope, budget and time constraints. Thus there has been
various available choices, to opt got the proper tool that can be confusing and thus individuals might
not know where to start from. Thus, there have been various project applications that has been out
there. Most of them are applications used for common purposes and not aimed towards one industry
(Gutiérrez & Magnusson, 2014). However, there are been rising number of project management
applications that are meant for one specific industry or other. Thus the applications have been geared
towards the creative kinds that have been available readily and here many things present that are
actually effective.
Evidence: The case IT risk assessment of Sphinx Solutions is a good instance for the above
discussion.
2.8. Learning outcome 8:
Summary: It is understood from the study the project management is applicable highly for
construction industry. Moreover, it has been highly suggested that it has been helpful to manage
projects right from creating processes completing the audit and most smart application systems.
iQmetrix for instance has been highly useful for retail industry where agility and innovation has been
required to be calculated. RQ on the hand has been useful to control and streamline constant process
to conduct (Hansen & Svejvig, 2018). Because of large efficacy of inventory management and
different warehousing controls, the Rechipham System application is a smart tool that is used highly.

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Besides, as per more generic form of managements through Enterprise resource System, that is used
as per the automobile industries. These kinds of systems have been helpful to align allocation of
resources so that overall expense of business is decreased.
Evidence: Big data analysis of Cyber Infrastructure Inc.
2.9. Learning outcome: 9
Summary: The study has been helpful to identify the usage of PM application systems that has been
including developing and adopting of Agile development systems. Moreover, it is also seen that
through this system the effectiveness of communications has been developed. At the same time,
mainly catching of contemporary trends has been the way in which cultural orientation has been
recognized and applied to developing of applications. This has been with the rise of knowledge of
various cross cultural managing (Jiang & Xue, 2017). Thus it is seen that the system’s ability has
been including various cultural dimensions of working withy rise in effectives of those application
systems. Thus it also predicted that AI and IoT have been assimilated to assure that the efficiency of
those systems has been manually and automatically interventions that is totally reduced. Thus it is
seen that the primary trend has been affecting developing of application systems that has been
including the automation of systems and applications. This has raised the reduction of manual
interventions of the same kind. Thus it is seen that the central developments has been the rise in sue
of technology and various intelligence in those systems.
Evidence: The case of Brisbane Airport’s New Parallel Runway is a good instance to be considered
here.

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3. Conclusion and discussion:
The portfolio management has been helpful to understand how organizations can leverage the
selection of projects and executing success. It has been referring to the core managing of various
projects for achieving various strategic aims. The above study has shown that managing portfolio
has been bridging the gaps between implementations and strategies. The project portfolio
management has been helpful for agencies to recognize the effective returns over the projects. This
has made the business to make the new investments and forecast risks that are inherent in every
project and undertake informed decision. It is also understood that as proper dine, the project
portfolio management is an important tool to retrieve the buy-in of every stakeholders within every
businesses. This has been enabling different stakeholders to fetch the bigger scenario and gain
constant feedbacks. Further, project portfolio management has been developing accountability,
governance and transparencies. The main objective of project portfolio management has been to
maximize various benefits that any business gains as it undertakes the projects. It has been involving
selection of the projects that has been offering the proper amount of value. Here the resources are to
be considered that requires allocation along with proper strategic fit of the goal of the organization.
Here, other aims has included acquiring of balances within project portfolios through assuring the
suitable admixture of low and high risks and various short and long term projects. Through
establishing optimal mixes or projects, the project portfolio management has been assuring that the
businesses are placed better to gain the financial and operational goals.

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4. References:
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Team Must Know about Project, Program, and Portfolio Management. Auerbach
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management–A strategic perspective. Journal of Engineering and Technology
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Costantino, F., Di Gravio, G., & Nonino, F. (2015). Project selection in project portfolio
management: An artificial neural network model based on critical success
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Daniel, E. M., Ward, J. M., & Franken, A. (2014). A dynamic capabilities perspective of IS project
portfolio management. The Journal of Strategic Information Systems, 23(2), 95-111.
Daniel, E., & Ward, J. (2015). Improving the Business/IT relationship with IT Project Portfolio
Management. Cutter IT Journal, 20-24.
Gutiérrez, E., & Magnusson, M. (2014). Dealing with legitimacy: A key challenge for Project
Portfolio Management decision makers. International Journal of Project Management, 32(1),
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Hansen, L. K., & Svejvig, P. (2018). Agile project portfolio management, new solutions and new
challenges: preliminary findings from a case study of an agile organization. In IRIS/SCIS
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