PPMP20013 - Unit Portfolio: Document Management & Governance Week 8

This portfolio delves into the critical aspects of designing and applying document management and governance processes within an organization. It emphasizes the importance of aligning project governance with organizational goals, understanding the environment, and establishing clear roles, responsibilities, and communication channels. The portfolio references key readings and case studies, highlighting the need for tailored governance frameworks that consider stakeholder engagement, risk management, and the specific needs of the business. It further discusses the challenges of gaining executive support and the benefits of involving experts in the development of document management strategies. The document also stresses the importance of defining clear processes at every level and ensuring measurable accountability for the work being done.

(Insert Student Name) / (Insert Student Number) - PPMP20013Unit Portfolio for Week 8
Week 8: Design and apply document management and governance processes.
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Mandatory Readings
 Smith Chapters
12, 13 & 14;
Optional Readings
 AS/NZS
8016:2013
Governance of IT
enabled projects.
 lyas, Hassan,
&Ilyas, (2013).
PMIS: boon or
bane?
 Kelly (2010).
Governance rules!
Case Study
 BCA Annual
Report pp44-51;
 BAC: EIS and MDP.
Developing document
management
governance within a
business has been
needed high level of
efficiency. The project
governance has
needed to be tailored
to organization’s
particular necessities
and various
components are to be
considered.
Prior knocking the doors of others business, there are various things to
be performed. Receiving attention of senior managers has been complex.
However, one needs to follow the plan to become successful.
The executive suite has comprised of various primary candidates that are
recognized as the most effective method. However, there some of the
agencies have been found to be more willing than the others. Though
there have been various smart methods to back the CEO or Chief
executive Officer, this has not been a practical way. Here the best choice
has been to go for “Chief financial officer” or CFO and “Chief legal officer
or CLO” (Binder, 2016).
Both of them has already known the needs and has been possessed
vested interest in the programs of document management. This is due to
their roles in their respective positions.
They have very specific liability and stakeholder requirements. As the
businesses have been charged with the development of the document
management governance strategy, the level of success also gets
increased as the experts are engaged to validate their roles. Thus the
remedy to the issues has been to work with clients to create a process
for developing various standards. Various representatives from
numerous business units have been brought in for offering the rise in
buy-in and new view-points (Heldman, 2018). Here, at every level, the
process must be defined clearly. This is helpful for organizations and the
measurable work they have been already accountable for.
Project governance has been entailing every key element that has been
Bider, I., & Jalali, A.
(2016). Agile business
process development:
why, how and when—
applying Nonaka’s
theory of knowledge
transformation to
business process
development. Informa
tion Systems and e-
Business
Management, 14(4),
693-731.
Binder, J.
(2016). Global project
management:
communication,
collaboration and
management across
borders. Routledge.
Heldman, K.
(2018). PMP: project
management
professional exam
study guide. John
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(Insert Student Name) / (Insert Student Number) - PPMP20013Unit Portfolio for Week 8
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
making project successful. These components has been influencing to
implement and create the controlling and monitoring of governance
frameworks of the portfolio program and projects (Bider & Jalali, 2016).
In order to align with the governance of the organizations, there have
been various necessities of understanding the environment to assure
that there has been the proper fit with various established governance of
the organizations. This alignment has been vital factor and is considered
to be defined under project governance framework, responsibilities and
roles and stakeholder communication and engagements.
The governance models are defined that must complement the
company. Here the project manager should need to consider the
quantity of rigor that is needed to be involved. However, there are
various governance models that can be harassing for the stakeholders.
Again absence of various project governances has been leading to the
lacking of stakeholder engagements or any other type of false
escalations. However, establishing proper governance system has not
been such a trivial job (Kerzner & Kerzner, 2017). The companies must be
outlining together various baselines of primary elements that are needed
to govern the project as per the importance, stakeholders, risks,
complexities, timelines and scopes are considered. This must be
simplistic tool that should analyze quickly on the basis of various
indicators that has been defining how aggressive the governance
framework has been needed to be. And what components have been
mandatory.
Wiley & Sons.
Kerzner, H., & Kerzner,
H. R. (2017). Project
management: a
systems approach to
planning, scheduling,
and controlling. John
Wiley & Sons.
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(Insert Student Name) / (Insert Student Number) - PPMP20013Unit Portfolio for Week 8
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(Insert Student Name) / (Insert Student Number) - PPMP20013Unit Portfolio for Week 8
References
Bider, I., & Jalali, A. (2016). Agile business process development: why, how and when—applying Nonaka’s theory of knowledge transformation to business
process development. Information Systems and e-Business Management, 14(4), 693-731.
Binder, J. (2016). Global project management: communication, collaboration and management across borders. Routledge.
Heldman, K. (2018). PMP: project management professional exam study guide. John Wiley & Sons.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
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