CPCCBC4013A: Prepare and Evaluate Tender Documentation

This assignment, designed for a Certificate IV in Building and Construction, assesses a student's ability to prepare and evaluate tender documentation. The assessment comprises two main parts. The first part requires the student, acting as an Assistant Construction Manager for RB Holdings, to review a company profile and a list of tender opportunities, select the most suitable contract, and report their findings using a company memo. The second part involves evaluating and reporting on tenders for the supply and placement of concrete for a specific project, including creating a Bidders Evaluation Sheet, formulating clarifying questions for contractors, and completing a transmittal form. The student is also expected to identify and report on potential risks associated with the contract. The assignment emphasizes the practical application of knowledge in interpreting project requirements and managing information effectively within the construction industry. The solution demonstrates the student's understanding of tender processes and their ability to make informed decisions based on provided documentation and scenarios.

Skills Assessment
Criteria
Unit code, name and release number
CPCCBC4013A - Prepare and evaluate tender documentation (1)
Qualification/Course code, name and release number
CPC40110 - Certificate IV in Building and Construction (Building) (7)
Student details
Student number
Student name
Assessment Declaration
 This assessment is my original work and no part of it has been copied from any other
source except where due acknowledgement is made.
 No part of this assessment has been written for me by any other person except
where such collaboration has been authorised by the assessor concerned.
 I understand that plagiarism is the presentation of the work, idea or creation of
another person as though it is your own. Plagiarism occurs when the origin of the
material used is not appropriately cited. No part of this assessment is plagiarised.
Student signature and Date
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Version: 21/01/2019
Date created: 02/08/2018
Date modified: 31/08/2024
For queries, please contact:
Infrastructure, Energy and Construction SkillsPoint
Mount Druitt
© 2018 TAFE NSW, Sydney
RTO Provider Number 90003 | CRICOS Provider Code: 00591E
This assessment can be found in the: Learning Bank
The contents in this document is copyright © TAFE NSW 2018, and should not be reproduced without the
permission of the TAFE NSW. Information contained in this document is correct at time of printing: 31 August
2024. For current information please refer to our website or your teacher as appropriate.
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Assessment instructions
Table 1 Assessment instructions
Assessment details Instructions
Assessment overview The objective of this assessment is to assess your skills as would
be required evaluate contract specifications and information and
to prepare tender documents associated with projects in the
building and construction industries.
Knowledge of tender preparation and interpretation of project
demands and requirements and the capability to bring together a body
of diverse information are essential. How to find the information and
present it in a manner that meets organisational needs in short
timeframes is important, as is the ability to manage time effectively.
Assessment Event
number
2 of 2
Instructions for this
assessment
This is a skill based assessment and will be assessing you on your ability
to demonstrate skills required in the unit.
This assessment is in 4 parts:
1. Select suitable contracts
2. Evaluate and report on tenders
3. Observation checklist
4. Assessment feedback
Submission instructions On completion of this assessment, you are required to upload it or
hand it to your assessor for marking.
What do I need to do to
achieve a satisfactory
result?
To successfully complete this assessment the student will be available
at the arranged time to complete all the assessment criteria as outlined
in the assessment instructions.
What do I need to
provide?
Calculator, pens, measuring equipment, reference documents
Due date/time
allowed/venue
This assessment will take approximately 3 hours to complete. Your
teacher will confirm assessment requirements when you receive this
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Assessment details Instructions
assessment document.
Assessment feedback,
review or appeals
Appeals are addressed in accordance with Every Students Guide to
Assessment.
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Specific instructions
To complete this part of the assessment, you will be required to participate in practical activities and
tasks. These practical activities and tasks can be submitted either as a printed or digital portfolio of
evidence.
You should refer to the list of criteria in the Observation Checklist to understand what you need to
demonstrate in this section of the assessment. This Checklist outlines the assessment criteria used to
assess your performance.
Scenario
You are employed by RB Holdings as an Assistant Construction Manager. You have recently been
working with Annie Osborne, who is the company’s Project Manager. You have been reviewing the
company profile to enable tendering for a larger range of contracts that are becoming available. The
profile has been finalised and Annie has asked you to review a list of tender opportunities and
propose a suitable project that RB Holdings could bid for.
Part 1: Select suitable contracts
Read the company profile extract below and review the list of tender opportunities and their scope
of works. You are to select the most suitable contract and report back to Annie using the company
memo form provided below with the following criteria included:
 Tender Reference Number
 Type of Tender
 Brief description of works to be carried out.
 Why you have chosen the opportunity over others listed
RB Holdings Profile:
“RBHoldings was established in 2007 by founder and company Director, Rob Balenzo. January 2017 saw
RBHoldings celebrating a decade of proudly servicing Australian businesses, communities and local
governments with award winning construction solutions. RBHoldings as an organisation has been designed
to respond to ever changing Australian construction industry demands. Specialising in small to medium
residential and commercial projects, RB holdings will continue to grow their business in a range of diversified
projects”.
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Open Tender # – ebs450 -18
Bigtown Council is seeking Quotations from suitably qualified and experienced respondents for
their Basketball Stadium Fire System Upgrade Building Works being:
The scope of works generally includes:
 Supply and installation of handrails, stair modifications and tactile indicators.
 Supply and installation of all carpentry including timber stairs, fire rated doors and door
frames, door fire seals, aluminium framed glazed doors and door hardware components
in this project.
 Plasterboard linings and painting to the storeroom, internal carpentry and doors,
steelwork and all internal metal work.
 Supply and installation of all electrical services including lights and emergency lighting.
 Supply and installation of all signage decals and line marking.
 Provision of Maintenance Manuals, Certifications and Warranties.
In accordance with clause 2.5 Council retains the right to award the contract on a separable
portions basis. Tenderers may submit prices for one or more of the separable portions.
Closed Tender# - L - BBNSW-18-920
Department of Big Business/ Tryhard High School - Replacement Roofing to Block A, J, and
Tender Details:
Replacement Roofing to Block A, J, and L Works include replacement of defective guttering,
downpipes, flashing and capping’s to profiled steel roofs within the school.
Select Tender# - HBS.16.
Highways and Byways Services / M21 Tumbalong Road Upgrade - Stage 1 (between East Town
Centre Road and new Pigtown Road) -
This is a quality assurance contract.
Tenders are invited from prequalified contractors with Highways and Byways Services under the
National Prequalification System for Civil (Road and Bridge) Construction Contracts at Roadworks
Category R4 and Financial Level 50 or higher, for construction of the Tumbalong Road from East
Town Centre Road to new pigtown Road (Stage 1).
The earthworks and drainage components of the work must be carried out by contractors
registered in Categories E and D respectively or prequalified for roadworks.
Open Tender# T-2018-057
Tender for Construction of Public Toilets Loftus Street, South Bigtown
The works to be executed under the Contract includes the supply of all materials, plant,
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equipment and labour for the construction of, but not necessarily be limited to the following:
 All Preliminary costs associated with the completion of the works
 Demolition and disposal of existing paved/concrete/bitumen footpath and road pavement
off-site to approved tipping site. Works to include making good to work disturbed)
 Removal of turf/grass cover to a nominal depth of 75mm. Selected topsoil below the
stripped surface in proposed excavation areas to be stockpiled for re-use.
 Excavation/bulk earthworks – including levelling, grading, trimming, proof rolling,
compacting, scabbling and similar faces of all excavations, keeping sides plumb,
backfilling, consolidating, stockpiling of topsoil and disposing surplus.
 Disposal excess soil off site at a registered landfill or for possible recycling
 Construction of paved footpath (incl concrete blinding slab and steel edge), concrete
footpath, re-grade and install topsoil and turf (80:20 sand & soil mix and Kikuyu turf) and
supply and installation of two (2) bench seats (sub-surface mounted). The installation of
the toilet block to be co-ordinated with Exeloo Pty Ltd. The Tenderer is to allow for site
preparation & traffic control and associated costs for all of works.
 Certification by Geotechnical Engineer prior to pouring of footings that subgrade meets
minimum bearing pressure requirements
 All service works associated with connecting the building. This includes Electrical,
Hydraulic and sewer works (Submit applications for water and sewer connection
application). Contractor to allow for services to run into services hole within building slab.
Principal to connect the services internally form the service hole.
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MEMO
To: Annie Osborn
From: My Name
cc: Rob Balenzo
Date: August 14, 2019
Re: Suitable Contract
Following a careful review of tender opportunities available I wish to propose
tender reference number L - BBNSW-18-920 for our bidding. The tender is for the replacement
roofing for some blocks for Tryhard high School.
The scope of works includes include replacement of defective guttering, downpipes, flashing and
capping to profiled steel roofs within the school.
This tender is the most suitable because the project falls between small and medium in size and the
work is a construction solutions undertaking, which is our specialty.
I will be glad to discuss the proposal with you should you need any clarifications.
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Scenario:
Joe Lurgano, RB Holdings Construction Manager, has ask you to assist in selecting a contractor for the
supply, placement and finishing of concrete to the driveway of the 1 Lake Rd, Toronto project.
Joe has sent you the Transmittal Form and relevant documents to enable you to evaluate the tender
documentation. He has included the quotes received from various contractors, for the supply and
placement of the ready-mixed concrete. These quotes have been based on the bill of quantities
taken from the specification for that part of the project.
Part 2: Evaluate and report on tenders
2.1 You are to carefully examine the following RB Holdings documentation and respond as
instructed in line with their policy and procedures. In finalising your documentation you are to create
the ’Bidders Evaluation Sheet’ in an excel program and auto sum the appropriate columns.
2.2 In the space below formulate 3 questions that you may need to ask the contractors in order to
clarify their quotes. (Hint: You may like to address this after completing task 2.1).
The following are three questions which I have formulated to ask the contractors after creating the
Bidders Evaluation Sheet:
1. Why have you provided quotation for only placement work but left out the quotation for
the supply of ready-mixed concrete and yet it is an integral part of the tender?
2. How long will it take you to complete the project? You have not provided the timelines in
which you will work.
3. At how much will you supply ready-mixed concrete? Note that you have given quotation
for only placement work but left out supply.
4.
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TRANSMITTAL FORM
To My Name Date 14 August, 2019
Project 1 Lake Rd, Toronto – Mr & Mrs Brown
From Joe Lurgano Signe
d
RE Tender evaluation for the supply and placement of concrete
We are sending you:
 Attach
ed
 Within this document
 Shop drawings  Prints  Samples  Variation
 Request for Info
(RFI)
 Plans  Specifications  Site instruction
 Tender Documents  Other: Bill of Quantities
Item Date Document no. Description
1 RB Brown518/1 Prepared Bill of Quantities
2 RB Brown518/2 Received Tenders
3 RB Brown518/3 Tender Evaluation Format
Action:
 For approval  Approved as submitted  Resubmi
t
 copies for approval
 For your use  Approved as noted  Submit  copies for distribution
 As requested  Returned for
corrections
 Return  corrected prints
 For tendering  For review and
comment
Additional Comments:
a) Complete the tender evaluation (bidders evaluation sheet)
b) Complete the blank RB Holdings Transmittal form listing the documents
that would be necessary to finalise and Let the Tender to the winning
contractor
c) Report on the risks that will need to be considered for this type of contract.
(The risks should be relevant to the job being done)
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Prepared Bill of Quantities
Tender# - RB Brown518/1