Professional Development Assignment: Presentation Development

This assignment solution focuses on developing effective presentation skills. It begins with an analysis of different presentation types and their purposes, followed by a discussion on audience considerations, including age, culture, and disabilities. The assignment then explores best practices in presentation development, providing scenarios and solutions for tailoring presentations to various audiences, such as an international event, a care home, and a restaurant. The core of the solution involves creating a presentation on "How to make instant coffee," including slide designs for introduction, steps, and summary, along with detailed speaker notes for each slide. Finally, the assignment concludes with a reflection on an area of interest suitable for a presentation, explaining the rationale behind the chosen topic. The assignment covers aspects of presentation design, content creation, and audience engagement, providing a comprehensive guide to delivering effective presentations in a professional context.

STUDENT NAME
STUDENT ID
BATCH NUMBER
DECLARATION
I declare that this
assignment is my
own work and that I
have correctly
acknowledged the
work of others
Signature Date
Click or tap to enter
a date.

Guidance Notes (Understanding your assignment question)
When you get your assignment question, decide:
• What the question means
• What it is asking you to do
The following list provides an explanation of some common question words
Com
man
d
Ver
b
Meaning Example (A Chair)
Anal
yse
Separate information
into components and
identify their
characteristics. Discuss
the pros and cons
(advantages and
disadvantages) of a
topic or argument and
make reasoned
comment.
A chair is used for sitting on. It can be used for
standing on to reach something but its most
common purpose is to be sat on. It normally
comprises a seat; a backrest and is supported by
legs.
Most chairs have four legs spaced to give stability to
the chair. Chairs can have three legs, again it is the
positioning of the legs under the seat which provides
the stability and makes a chair fit for purpose.
Chairs can be made in many different styles and use
a variety of materials. The design and material
choice are reflected in the cost of the chair.
Traditionally chairs were made of wood however
there is now a vast array of materials used in chair
production such as metal, plastic, rubber and fabric.
The material used will affect the weight of the chair.
Chairs are often used alongside a table, for example
whilst eating or working. They are used to support
body
weight in a sitting position. The height of a chair is
very important as if it was too high or too low it
would not function at a table and may be
uncomfortable.
Eval
uate
Make a qualitative
judgement considering
different factors and
using available
knowledge /
experience / evidence
The chair I am considering has several strengths. It
is made from a material which is hardwearing and
with maintenance and care this chair could last me a
lifetime. If the chair got marked, chipped or
damaged it could be remedied by me, at home. This
would avoid having to find a specialist and having to
travel to or haul the chair a great distance, at great
cost. Another strength the chair has is its design.
Because the back rest is moulded to an adult spine,
it is possible to remain sitting on it for hours without
feeling any discomfort.
The main weakness of the chair is its colour. It is
made from a light wood and as a long-term
investment this may not compliment the shades and
style of the room, as it develops. Also, there is some
intricate design on the back rest which could make
cleaning difficult. This could result in a build-up of
dust which would look unsightly.
Expl To give account of the A chair is used for sitting on. It normally comprises a

ain purposes or reasons seat; a backrest and is supported by legs. The legs
are positioned in such a way to balance the chair, so
that when it is sat upon it does not collapse or
become unstable. Chairs can be made in many
different styles and use a variety of materials. The
design and material choice are reflected in the cost
of the chair. Chairs are often used alongside a table,
to support body weight at a convenient height whilst
doing something at the table. Chairs can be
produced in different sizes to make them suitable for
individuals e.g. a child.
Types of Presentations
Presentations are used for various purposes such as practical demonstration,
training,
interview, pitching concepts and proposals
Q1: Match the following presentation with its purpose (AC 1.3)
Type of Presentation Its possible Purpose
1 Interview To Persuade
2 Training To Sell
3 Product launch To inform
4 Advertisement To negotiate
Type of Presentation Its possible Purpose

1 Interview To Persuade
2 Training To Inform
3 Product launch To Negotiate
4 Advertisement To sell
Audience
It is important to consider the types of audience and their different needs when
developing presentations. You must consider audience’s age, culture, disabilities,
language barriers etc. when developing presentations
Q2: Read the following scenarios and answer the questions (AC 1.1, AC1.2,
AC1.3)
Scenario Explain best
practices in
developing
presentation
Explain who needs
to be consulted on
the development
of the
presentation?
Explain the
factors to be
considered in
developing
presentation?
E.g. Jane work for a
Technology
Company in London
and they are
organising an
international event
where press and
potential customers
are invited from
various parts of the
world. The company
has developed a
presentation to
introduce their new
product
E.g.
Jane must plan
the presentation
in advance
considering the
varying needs of
the audience.
Jane must use
appropriate
format and
content and
possibly
rehearse the
presentation
before the event
E.g.
Jane must consult
her managers to
ensure the
objective and
content is fit for
purpose. She must
consult the IT
department to
provide her with
appropriate
equipment’s and
finally the external
venue to ensure
health and safety,
catering services
etc. are
appropriate.
E.g.
Jane must
consider the
prior knowledge
of her audience
especially in
technology. If
the audience
are not aware of
technology
terms, she must
possibly avoid
Jargons when
preparing
presentation
Thomas works in a
care home and he is
giving a
demonstration to all
residents on how to
The presentation
must be
developed
before hand and
it must be
Top authorities
must be consulted
so that it must be
clear that what all
has to be
The main
concept is to
teach their
audiences about
operating a

operate the new
television. He has
developed a
slideshow to
provide information
rehearsed to
analyse all the
aspects are
covered with
respect to
working of TV.
considered within
presentation. In
addition to this, all
the equipments
related with this
can be provided by
them.
television. As
there is
possibility that
they may not
have knowledge
about this so it
will be better to
start from
scratch.
Raj is a restaurant
manager and he
has recently
recruited waiters
and waitresses. The
new employees are
from different
countries and some
of them are new to
England. As part of
the induction
process he need to
develop a
presentation
The presentation
must be
prepared in such
a way that each
individual can
understand this.
It must contain
simple English
so that language
do not become a
barrier while
carrying out
induction
process.
Before carrying out
the presentation
manager needs to
contact with HR so
that they can have
the knowledge
about background
of employees by
which induction
can be successful.
The crucial
factor is
language,
images must be
present to give
clear view of
their working as
well as code of
conduct must
be mentioned
so that they
understand how
they have to
carry out their
responsibilities.
Developing Content for
Presentations
Presentation must have a beginning (introduction), details (content) and an end
(summary). Only include main points and depending on the subject,
demonstration, activity and written support materials are equally useful.
Following shows an example to plan and organise the content while developing
presentation
Once the content planned as above, it will be easier to organise the content in a
logical order using a PowerPoint software. Following steps demonstrate how to
access PowerPoint software.
Step 1: Click on ‘Start Menu’ and then ‘PowerPoint’ software

PowerPoint Interface
Step 2: Create your first slide
Step 3: To add new slides, click on ‘New Slide’ and then choose ‘Title and
Content’ format
Q3: Based on the example above, you are required to create some slides for a
presentation entitled “How to make instant coffee”. Create a presentation slide
on each of the following: Introduction, Steps in Making Instant Coffee and
Summary. Write speaker notes for each slide. (AC1.1)
Slide 1:
Introduction
Instant coffee was prepared by Japanese in 1900s, during World War II it
became famous in between American soldiers. It was attained from brewed
coffee beans. It is necessary that it must contain around 3% of caffeine or even
less than that but to have 100% free caffeine coffee it is not possible. It is tasty
as well as provides enhanced benefits such as risks related with Type 2
Diabetes, Alzheimer, depression, etc. are lowered.

Speaker Notes: Instant Coffee is prepared by roasting the coffee beans and it is
brewed within hot water. After this insoluble particles are removed. Now coffee
sits down and water is evaporated which leaves concentrated coffee solution. It
is frozen up to temperature of 69.4 degree Fahrenheit. Then dry granules will
be left by removing ice, it is instant coffee.
Slide 2:
Steps in Making Instant Coffee
For preparation of coffee ingredients needed are milk, water, instant coffee
and sugar or sweeteners. The steps involved in this are illustrated below:
 Into a coffee mug put a teaspoon of instant coffee.
 Add 3/4th boiled water into the cup and stir it with the help of teaspoon
until coffee is dissolved completely.
 Fill the remaining mug with cream or milk and stir it in an appropriate
manner.
Coffee is ready to be consumed.
Speaker Notes: Some points must be taken into consideration while making
instant coffee. To have a perfect coffee, they must be stir in an appropriate
manner so that coffee is dissolved.
Slide 1:
Summary
Instant coffee seems yummy and it also provides huge benefits. They are: it
increases cognitive functions as well as creates affirmative impact on brain like
diseases such as Parkinson's and Alzheimer's can be reduced.
Speaker Notes: There can be around 3 to 5 cups per day but more than this will
creates negative impact.
Q4: Identify one area of your interest (e.g. within your job role or one of your
hobbies) that would be a suitable subject for a presentation and explain your
reason.

Area of interest is painting as it is one of mine hobbies. The reason for
choosing this topic is that it is often misunderstood like anyone can do this. To
most of the individuals it seems like that it is similar to painting a wall. But it is
not as simple, it also comprises of different forms. It is an art of creation of an
image by making use of pigments on surface like canvas or paper. The
pigments can be in dry form (like pastels) or in wet form (like paints). It brings
soothing to the eyes of the artist as well as one who views it. This can be of
portraits, landscapes, fresco, encaustic, gouache, etc.
Analysing Communication
Media
You may use various communication media to present information. You must
focus on the purpose of the presentation and audience ability to understand the
information. Based on this appropriate equipment’s, facilities, software and
materials must be selected for the presentation.
For example, when demonstrating a product or software, it would be good to
provide a live demonstration as part of the presentation. Also, a step by step
guide can be provided to all the audience in a printed format.
When analysing the pros and cons, you must consider cost, power consumption,
difficulties of installation, effectiveness etc.
Q5: What are the advantages and disadvantages of using various communication
media when developing presentations (AC1.4)
Factors Advantages Disadvantages
E.g. Audience E.g. Listening audience create
a positive environment during
presentation.
E.g. Learning styles will not
be the same for all audience.
Therefore, the ability to
understand the information
may also vary.
Content It illustrates exact information
related with products that are
being offered. It provides
ease as all the features can
be understood. Efficient
content leads to bring in more
customers to the website. As
per HubSpot, firms which
publish around 16 blogs per
month then there is around
3.5 times more traffic
compared to those who
publish less content (Top 25
Benefits of Content Marketing
& How Content Marketing Can
It takes time to view results
as this is not a quick method
and with respect to products
there have to be long term
strategies. It is a cost-
effective method as
someone needs to be hired
who will be handling this
section. If firm do not
possess any experience then
it will be difficult to find out
ideas related with content. It
is not easy to identify effects
of content on loyalty,
awareness and reputation of
brand. There can be a

Transform Your Business,
2018). It leads to build in
brand awareness as well as
engage their target buyers.
This also leads to building up
trust in between target
audience’s. In addition to this,
good content leads to building
up trust and intensify strong
relationship among their
customers. It also leads to
formulation of authority and
credibility. Along with this,
online visibility and search
engine optimisation can be
improvised.
language barriers as each
individual might not have
knowledge of English and it
might not be feasible to
have it in all the languages.
Audio Visual
Equipment
AV systems are liable for
supporting recording along
with live broadcasting of
events that are being carried
out. They are central to firm
and assists within smooth
flow of knowledge, thoughts
and information. The same
meaning is conveyed as
words means, this shows that
clear clear concepts are given
which leads to high accuracy.
Videos leads to improvisation
within onboard processes as
well as renders broad aspects
anytime and anywhere to
their customers. Video-
conferencing leads to carry
out interaction as well as
collaboration with remote
professionals, management
and team. On the whole, it is
liable for making entire
process conceptual and
efficient through which
attention of customers can be
attained. It leads to
formulation of motivation as
well as interest among
individuals as it renders
realistic approach and
provides invaluable
experience. It aims at
creating more attractive as
well as interesting portfolio of
products. The presentations
assist within carrying out
Suppose if a firm is only
making use of audio visual
equipments for illustrating
features of their products
then it will become boring
like again and again TV ads
irritates individuals. There
may occur technical issues,
space is required and even
might lead to distraction
with the content present on
them. In addition to this, it is
expensive approach and a
well designed material &
presentation is needed for
this which denotes that it is
time consuming method.
There is higher possibility
that their customers may be
more attentive to graphics
that are being displayed
rather than audio played on
it. There is need for
maintenance as well as
management which also
adds up in the cost,
sometimes they do not
execute by themselves and
requires someone else to be
there who will be liable for
executing it.

communications in an
enhanced manner through
which ideas and thoughts can
be carried out in an
appropriate manner.
Written
Communication
It is easy to preserve them as
well as it becomes easy to
present a complicated matter.
It acts as a permanent record
and information can be
gathered by preserving
documents. Written
communication avoids
wastage of time and money
as well as views can be
exchanged without meeting
each other. It acts as a
reference with respect to
future. This is a complete and
appropriate system of
communication. It assists to
have clear understanding,
acceptability, minimisation in
risks, easy circulation,
creation of confidence, etc.
It is an expensive method as
well as time. In addition to
this, individual needs to
have appropriate approval
for carrying out any project.
Secrecy cannot be
maintained always and
flexibility also lacks. There
can be a delay in decision
making as it will take time to
communicate with all
parties.
Verbal
communication
It saves time, money and
response attained is also
quick. This is a easiest way of
communication as any kind of
material is not needed for
conveying the message. It
also maintains secrecy as well
as provides clarity with
respect to messages. Verbal
communication is a reliable
method as well as powerful
means of control and
persuasion. This renders
overall understanding of
communication and in case if
there is any doubt then it can
be resolved at that moment
of time.
There do not exist any kind
of legal validity which might
lead to creation of problems
in different conditions. It is
not an appropriate method
for carrying out lengthy
conversations. There is no
permanent record until
storage methodologies are
being used.
Audience Individuals who listens to a
presentation creates an
affirmative environments. The
cross questions asked by
audiences leads to generation
of knowledge among all the
individuals present there.
Importance must be given to
them as they important for
every business as they acts
as crucial assets for them.
Irrelevant questions might
irritate the one who is giving
presentation. There can be a
understanding issues as
message can be interrupted
as something else.

They leads to enhancement
within brand image as well as
their reputation in market.