An In-depth Analysis of the PRINCE2 Project Management Methodology

This report provides a comprehensive analysis of the PRINCE2 project management methodology. It begins with an introduction to project management and the PRINCE2 approach, emphasizing its structure and process-based nature. The report then delves into the methodology itself, detailing its seven processes and highlighting its use in various industries, particularly IT. An implementation plan is outlined, followed by a discussion of the benefits of using PRINCE2, such as its adaptability and clear definition of roles and responsibilities. However, the report also addresses the issues associated with the methodology, including its inflexibility regarding changes, time consumption due to extensive documentation, and limitations in risk management and technical aspects. The report concludes by offering solutions to mitigate these challenges, emphasizing the importance of project manager awareness, clear communication, and a structured approach to project execution. Finally, the report includes references to support the analysis.

PROJECT
MANAGEMENT
METHODOLOGIES

Contents
Introduction...................................................................................................................4
Project management methodology................................................................................4
Implementation plan......................................................................................................5
Issues involved in PRINCE2 Methodology..................................................................6
Resolving the difficulties of the methodology..............................................................8
Benefits of the PRINCE2 methodology........................................................................8
Conclusion...................................................................................................................10
References................................................................................................................10

Introduction
The Project Management is considered as a critical task among the industries and especially in
the Information Technology related companies in which more number of projects are in progress.
There are many methodologies to manage the projects. In this assignment, PRINCE2 methodology
is taken for the analysis. PRINCE2 stands for PRoject In Controlled Environment. This method is
developed by the Central Computer and Telecommunications Agency. Now it has become a very
commonly used methodology for the project management. Seven processes are carried over by this
methodology for managing a project. This methodology is the procedure based methodology that
follows a defined structure. The roles and responsibilities of the members involved in the project is
defined clearly in this methodology. The documentation that stores all the stages of the project is
very clear. It also make sure the improvements that can be made for an organization. It is going to
be discussed whether the management methodology is a management level activity. This
methodology is being explained with an implementation plan. The benefits and issues that are
included in this methodology is included in this essay and finally considering the issues of the
PRINCE2 method the measures for resolving the difficulties are going to be addressed. The usage
of this method is beneficial to the organization in many ways. So all big companies and the
departments in the Government are adopting this methodology.

Project management methodology
Project management methodology called PRINCE2 is used for project management effectively
(Kerzner, 2014). PRINCE2 is a process-based technique for management of projects (Projects IN
Controlled Environments). It has founded in UK, the standard name is de facto which is used
extensively by UK state (Bentley, 2013). It has begun to identify and used regularly in private
department in UK, this PRINCE2 methodology is located in public sector that offering practice
guidance of non-proprietorially for project management and it is begin develop globally.
PRINCE 2 offers scalable and custom-made method for the purpose of managing all kind of
projects. Unpredictability and modification are the essential cause that locate the PRINCE2 method
adoption by the group (Agile Project Management, 2013). There are usually many modification
during the project stage, people mind change, and changes in requirements (Harris and Harris,
2010). These will induce what the project is doing. PRINCE2 has a method of managing the way
induce impact on the process of project in order to protect the project leads in the wrong path.
The most of the organizations wish to implement PRINCE2 for their preferred methodology for
project management initiate with proper training. Training is an essential as it is a difficult structure
with many intersection and processes (Lawton, n.d.). The training will offers for everyone with the
specialization of knowledge where they require to maintain a project with perceptive of the
language used (Bently, 2012). It is well adaptable method and it can be useful for all kind of
projects, there is no matter how the project is big or small
If implement the methodology of PRINCE2, an organization may require help, for example:
 It is the initial stage PRINCE2 method will utilized within the team or group.
 PRINCE2 has already implemented to the team but benefits in business case are not
completely achieved.
 Practicing the program, project and portfolio management maturity model, business wish to
make sure they are compliant of PRINCE2
 The business is willing to gain a recognized authorization for its processes of project
management.
To implementing the method called PRINCE2 the technique can be considered as a project,
which has been finished by many team (Harrin and Peplow, 2012). Where, PRINCE2 business
coach is an alternative approach. The main aim of coaching or mentoring is to make sure the
development of PRINCE2 method that observe during the stage of training. Therefore, that
complete skills transference can be import into the workplace. Figure1 represents the project
management methodology which is in appendix A.

Implementation plan
Project management methodology called PRINCE2 is used for project management effectively.
It help to work out with people who presumed to be involve during their role, a project with their
responsibilities (Roudias, 2015). PRINCE2 method is depends upon a group of processes to
perform from initial stage to end, and it clearly exposed the type of data need to be collected.
Moreover, The PRINCE2 method also known as the authentic standard named as de-facto for
project management in UK and it is one of the most developed form of project management system
internationally (Institute and Project, 2012). Additionally, the main benefits of PRINCE2 has
ridiculous adaptability of organization and it can be hired around complete kind of projects. This
kind of habit will be redirected to towards the peak of detail and formality (Haugan, 2011). As an
outcome, providing the impression that PRINCE2 has departmental and stuff with the rules and
regulations (Hedeman, Fredriksz and Vis van Heemst, 2009). Likewise, it could lead to inexpert
shortcuts has been consider into a projects that can be impose the sincerity and virtue of the
PRINCE2 methodology along with the maintenance and management of risk it provided. Figure 2
shows the corresponding implementation plan which is in Appendix A.
Usually, there are six variables included in any kind of project so six aspects of project performance
have to be compromise with this:
 Costs
 Timescales
 Scope
 Quality
 Risk
 Benefits
The project cost
The project has to get in proper and affordable amount. It may initiate with a appropriate
budget in memory; there are number cause which can lead to dept explosion and the different kind
of chances to minimize the price.
Timescale
Combined to this, and perhaps the further most-frequent question inquire from a project
managers is “When it will be finished?” frequently projects passed from the illustration due to costs
failure, scope, quality, and management of risk.
Quality
Finishing the project on period and also within the budget is not huge encouragement,
hypothetically that the project outcome will not work properly. In the expression of PRINCE2, the

complete product if project should be suitable for desire of work.
Scope:
Another main agree question is; precisely what will the convey of the project? And absence
of important skill to it. The various clients concerned with a consideration of cross-purposes
regarding to this. Range of the scope has extremely complex and smooth as related to other projects
during the stage of large-scale projects. There are essential to understanding on the scope of project.
Moreover, the use of Project Manager to an accurate knowledge of what should append and what
should not available within the project scope.
RISK
Each and every project consist with the risk, most frequent question asked about this is “how
much risk is best to accept “if we build a residence in near proximity to the field of ignored mine,
which may be rely on front of the subsidence. So as far, firstly to protect against it or otherwise
prove by surveys have taken appropriately.
Issues involved in PRINCE2 Methodology
The issues that are enclosed in using the PRINCE2 methodology for managing the project is
discussed in this section. The issues that are involved are explained below
Change in Mangement
The PRINCE2 methodology for managing the project is based on the procedure, so if the
customer or client needs any changes in the already provided requirements in the middle of the
development, it is not supported in this methodology (Pawar and Mahajan, 2017).
Time Consumption
PRINCE2 methodology always do the documentation that is very heavy. So as the
documentation is heavy, the time taken to complete a project is high (Pawar and Mahajan, 2017).
Management of the Risk
PRINCE2 performs in very poor way to manage the risk in the project, it is not capable of
finding the risk involved in the project at the early stage. Even though if the risk is identified, The
methodology does not provide any measures how the issues are solved in the projects and it does
not provide the information about the decisions made in the projects. Managing the risk is the
process that has to be performed in every step of the project until the deliverable gets ready, requires
to identify the risk and to proceed some other way for resolving the risk (Pawar and Mahajan,

2017).
Aspects of the Specialist
In some projects, it is required to carry over the part of the project that is performed
technically. PRINCE2 does not support the carryout process of the technical part of the project. The
activity aspects that are not in the PRINCE2 methodology are Models of Engineering, Lifecycle of
the project etc (UKEssays, 2017).
Superior Capability
When considering the capability of the superior, the PRINCE2 method does not specify the
skills of the leadership, encouragement skills and the skills that are interpersonal. But specifying
this types of the skills is very significant in a project. The PRINCE2 methodology do not consider
about the effect of one product of the organization in other products that are being produced in that
organization (Kerzner, 2014).
Requirement Specification
The PRINCE2 methodology does not consider the requirements of the project which is the
major task involved in the project. If the requirements goes wrong, the entire project will go wrong.
So considering the requirements is not supported in this PRINCE2 methodology. If the developer
does not consider the requirements, it makes the impact in the entire project which the client will
not accept the project and it may lead to waste of time and money (Kerzner, 2014).
Resolving the difficulties of the methodology
PRINCE2 methodology is the method that is widely used in industries and it is a standard for
the government of United Kingdom. The difficulties involved in this methodology needs to be
resolved. The first and foremost thing to resolve an issue, is that the issue should be taken to the
Project Manager's knowledge. The Project manager should take the issue into account and he must
acknowledge the issues and the reasons that causes the issues (PRINCE2 Blog, 2017). Make sure
that the efficient persons who have experience, potential and awareness are apponied in the posts of
executive, superior roles and the senior roles of the user. The number of persons included in the
project board should not be more than 5. If there is a necessity, make an arrangement for a
workshop to make clarity on the objectives and the requirements of the business. If the calrity made
on the objectives and requirements are not clear to the persons involved in the project, do not think
to drop the project. Refer to the problems that are faced in previous projects and find the resolutions
that are used to resolve the issues in the old projects. Assure that the assumptions, estimations that

are involved in the plans of PRINCE2 is in right way. Make assurance that the client and the key
stakeholders of the project understood the requirements of the project clearly. Make a double check
in the approaches used for the projects involves the options like "do nothing", "do minimum" and
"do anything" (PRINCE2 Primer - Mastering PRINCE2 Project Management, 2017). The risks
involved in the previous project should be addressed once so that it will not be repeated in the
project that is in progress. The 7 processes that are involved in the PRINCE2 methodology should
be addressed carefully in a step by step approach. The roles and responsibilities of each person who
are involved in the project should be clear and they should work according to their role. The Project
should be divided into different stages and each stage has to be addressed by separate teams so that
the persons will not get confused of the progress. These are the measures that can be taken for
implementing the project successfully (Pawar and Mahajan, 2017).
Benefits of the PRINCE2 methodology
The PRINCE2 methodology consists of more number of benefits. Nowadays, large projects in
the field of Information Technology and the departments of the Government followed this
methodology because of its advantages. The office of the government commerce in the year of 2007
has adopted this methodology because of its beneficial principles and themes (Jamali and Oveisi,
2016).
Reliability
In the PRINCE2 methodology, the project is being divide into different stages in which the
project management is made easy. This separation of stages hepls the teams of the project to make
the deliverable on time. The stages should be used compulsorily in this methodology. The number
of persons required for the projects is not fixed, it gets varied according to the requirements of the
project and depends on the management. There are 2 stages in this methodology which are
Technical stages and Management stages. The technical stage is considered as a skill for the
specialist whereas the stage of management is regarding the resource allocation and the authorities
who spend on projects (Pawar and Mahajan, 2017).
Cooperation
The major benefit is the cooperation among the team members of the project. This
methodology makes a healthier relationship between the team members of the project.
Communication among the members of the project is in good way. So the persons can reveal their
suggestions or decisions in the meetings and reports of the project. This makes the individuals in the
project to identify each and every roles clearly (Pawar and Mahajan, 2017).
Appropriate Documentation

As the PRINCE2 methodology is based on the procedure, the details of the stages that are
included in the project is documented in an appropriate way. So the teams work easily by refering
the documents (Pawar and Mahajan, 2017).
Concentration on Deliverable
A project may get success, by the deliverables not by the activities involved in it. The
PRINCE2 methodology focuses on the deliverables regarding their quality and appropriateness. The
on-time delivery, and the standard of the deliverable leads to the satisfaction among the customers
(AXELOS, 2017).
Exception Management
The Board that is being appointed for the project manages the exception not for every
encountered exception but only when the issue reaches the maximum extent and this is very
significant use of the senior management team (AXELOS, 2017).
Establishment of the Project Support
Project Support office is established in the management techniques of the PRINCE2. In many
companies, informing the teams about the project, organizing meetings, update plans of the project
and keeping files are usually managed by the Project manager who is already under a pressure for
many other projects. So the PRINCE2 methodology provides a project support team who keeps
track of all those activities that need not to be carried over by the manager of the project
(Prince2.com, 2017).
Conclusion
The research of PRINCE2 method offered achieving outcome for the study the project
management implementation revealed that PM was necessity for human since traditional histories
when they begin analyzing and construct huge projects. This methodology also promoted that the
trend to adopt stuff instantly. Since it is expanding over the world very quickly. Prince2 method
depends on splitting the project into smoothly manageable and maintainable level, which can help
to increase the adaptability of PRINCE2 greatly. The key achievement of PRINCE2 is to remind
where adaptability. Moreover, it will be tailor-made for all kind of project blind of companies and
retail place. Implementation of PRINCE2 is more efficient than offering employee with training.
Therefore, it is all about founding best practice of project management into the working
environment and also performing organizational advantages throughout the enhanced project
guidance.
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Appendices A
Figure 1-project management methodology