Project Management Report: Prince2 Methodology for Software Project

This report provides an in-depth analysis of project management, specifically focusing on the application of the Prince2 methodology within a software development context. It examines the execution and control aspects of a project, including how effectively the project is managed, the use of Work Breakdown Structure (WBS), and the integration of front-end and back-end services using APIs. The report highlights the importance of risk management, resource allocation, and quality control, including the use of Key Performance Indicators (KPIs) and defect density metrics. It also discusses the significance of effective communication plans and lessons learned during the project. The report covers various risks such as ineffective database integration, API functionality issues, and resource allocation problems and suggests mitigation strategies. The project's aim was to develop a software program within six months, using the Prince2 methodology, and the report details how this objective was pursued, the costs involved, and the roles of the project team members. Finally, the report emphasizes the importance of planning, allocation of responsibilities, and the formulation of a comprehensive project management plan.

Project management

Contents
INTRODUCTION...........................................................................................................................1
TASK...............................................................................................................................................1
Execution and control- how well the project is executed and managed......................................1
Reporting- End of the project report (500)..................................................................................5
CONCLUSION................................................................................................................................5
REFERENCES................................................................................................................................5

INTRODUCTION
Project management is an activity or process of directing the work of a team, to accomplish
objectives and meet growth and development criteria at the specified time frame. The main
challenge of project administration is to attain all of the project aims within the provided
constraints. It can be a practice and activity of leading the work of a team to attain aims and meet
success and growth criteria in a specific time frame. This report will discuss about project
management methodology Prince2 that is one of the famous options among the developers when
it comes to software development (Kerzner, 2019). The development of software application
consists the integration of the front end and backend services. Further, the written document will
explain about the implementation and execution of project aim, objectives and deliverables. The
execution of project scope, requirements, cost, time, and manpower and risk management will
also explain in the report in effective manner.
TASK
Execution and control- how well the project is executed and managed
The respective project report is based on the utilisation of the Prince2 methodology which
is one of the popular options among developers when it comes to software development. This has
been analysed that by using this method and tool, the individual can appropriately frame plan and
proper integration within the software development project. For effective and adequate
implementation of this system and methodology, the person use work break down structure to
segregate the task in small section so that the prospect of the effective software development is
connected effectively and met the project requirements. With the help of WBS, the
administration divided all the work in different parts of diverse phases of project planning and
set a limited time duration to accomplish perform the task to met the project aim and goal
(Kerzner, 2018). The incorporation of obversed and backend services was performed with the
assistance of the API in order to generate the effective algorithm and the POST requests.
Apart from this, it can also be determined that in competitive IT industry, major aspects
that are declared by the software development project which is its capability to intensify the
business profitability and its facility of conveying on the domains of the business explanation. In
addition to it, it also monitored that software development project is connected with cost
exhaustive projects and is needed to replicate on and maximised return of investment in context
1

to raise the index of the project possibility. It was evaluated that the project must be capable with
the realistic advantages, inclusive cost estimation and target audiences need achievement. By
using effective data base services in critical manner, feasibility of the project and instructs a
positive reflection on the cost benefit analysis can be assess.
It can be reviewed that the aim of the project is, to improve a project management plan
with Prince2 methodology in context to develop a software program by the firm within 6 months
with the assistance of new developed software, accomplished in effective manner (Heldman,
2018). With the utilisation and implementation of Prince2 method in effective or appropriate
manner by considering its pros and cons, the objective of project are met in well defined manner.
By using Prince2 strategy, the management were divided project tasks and works in small
section so that it can be easy to manage and control re work in improved way. This helped in
accomplishing the objective of development of project management plan. By conducting project
planning activity and performing its diverse phases, like identification of the project objectives,
setting of the project aims, scope determination, preparation of the research checklist,
improvement the timeline and allocation f the project budget, in set time frame, other objective
are executed and met properly.
One of the main benefit which is accomplished by the venture in effective manner that all
the business activities are preformed in effective manner in term of completing or executing in
set time frame. It is the main advantage because it is a large project and consist different
activities so it was not expected that all the activities of this report can be performed in set time
frame. This was benefited for the developers in term of accomplishing this project and make
focus on other activities of the project so that they can also perform in adequate manner. Apart
from this project was stayed in its original scope and competing it, the project require 6 month of
time frames. For developing new and innovative software, the project manager was required £
9,560.00 as maintenance cost and £93,000 as development cost. Apart from it, effective
allocation of the human resource functions an essential part for the software project
development. The skilled, knowledgeable and well qualified workers were played a crucial role
in attaining the project aims and objectives (Erik, 2018). For the success and better development
of respective project, the venture assigned this project to a well qualified and competence, the
person had skills of planning, overseeing and organising the projects task, able to administrator
2

and chooses skilled workers who attain the project task and monitor the project with the
assistance of key performance indicator.
Apart from, this it can be determined the project report that the administrator was build a
project team so that all the project tasks can be executed and completed on time and able to met
the project aim. The responsibilities of each person were allotted as per their job role like
administrator was accountable to keep worker updated, maintaining, setting up and managing
meeting and tracking documentation that how much project activities are performed in well
defined way (Tonchia, Tonchia and Mahagaonkar, 2018). The human resource of the firm was
played an effective role in term of executing or taking the responsibilities of their job role and
performed them in effective manner. It was also contributed in accomplishing project benefits
and completion of it in set time frame.
There were not be made any kind of changes in the project during the time of running up to
the completion of the project. As the project was started by using these models, strategies and
plan of action, it was completed by that tool. The project manager designed an original plan in
the starting of the project, the entire team and project group followed those tools and way of
working till the completion of the report and there was not any kind of change make in the
original plan. So, there was not any kind of changes occurred in project and did not influence it.
By conducting risk management activity, the project manager assessed the risk that highly
affected the project. Improper and ineffective integration of the Firebase database services is the
main risk that highly influence the project in term of hinder the automation activity of data entry
and therefore the execution of software was decreased. It was leave the database vulnerable to
the cyber crimes of possible act of phishing which eventually directed to the information theft of
sensitive data. Apart from this, another risk was related to ineffective functioning of the API
requests and the impact or result of this threat was that the developed software was lead to the
increase of reloading time as the numerous requests in a specific time frame could not be capped.
It delayed the retrieval activity of the data as the GET request would not execute appropriately
(Huemann, Keegan and Turner, 2018). These risks highly affected the project and development
of software in proper way.
Moreover, there are some risk the moderately created their impact. Improper means of resource
allocation is another risk that could affect this project. In execution of project of development of
software, there were some employees that had not effective skills and competencies which
3

influenced their assigned work as lack of competence and knowledge they were not able to
execute their work. In addition to it ineffective allotment of financial resources could loss to the
fiscal capitals as the divisions which needed intensive amount of labour and technical
incorporations was not capable o reflect on such acquisitions. Therefore, the project was not
milestone and additional funding is needed to attain the project on specified time duration.
Inadequate allocation of capital finances to the project budget was another risk that was generate
in respective project and moderately affect it as the procurement activity faced the most as it had
to do with the constrained amount of fiscal provisions and operated the risk of missing out on
essential technical acquisition (Brewer and Dittman, 2018). All these risks could be reduced and
minimised by adopting some improvement strategy or plan of action. Such as ineffective
integration of the firebase database services risk could be reduced by making implementation of
the offline database by the utilisation of the ASP.NET. By reviewing of the API functionality,
the risk of inappropriate functioning could be minimised and minimise its unfavourable influence
over project success and development. By determining the resource allocation plan in the pre-
planning phases, the administrator or project manager could minimised the risk of ineffective
means of resource distribution. The risk of inappropriate distribution of capital finances to the
project budget could be getting over by over viewing the project budget on a weekly basis.
The quality control is an effective phase and project activity to determine that the project is
able to attain its expected success and growth. So conducting this stage, the project manger was
determining the success of the software development project. For this the person was use KPI
(Key performance indicator). By using derivative metrics, the individual made identification of
the modules that have issues with the software testing and offered the developers group with the
option of considering efficient steps that develops the accuracy of the best texting. It had been
executed within the project because it was going to found out the accuracy of the API requests.
Defect density is another effective software testing metrics that assisted the group to account for
overall number of defects that had been observed within the software for a predetermined
operational time gap (Mavi and Standing, 2018). KLOS had been implemented within the project
as a prominent amount of capital finances had been invested in the project and therefore it was
an absolute necessity that the software solution had no damaged codes that could criticize the
execution.
4

This had been also reviewed that an effective communication plan also helped un sharing
information about the project to the top management and internal as well as external stakeholder
like Board of directors, clients commercial customers etc. For the management of the
management of the information of the entire external and internal stakeholder, the management
also framed strategy like SharePoint, application for the team, memorandum creation, frequently
asked questions etc. and for these each plan of action different individuals are accountable for
that. It will assist in appropriately managing and administrating information in term of project.
During the time of performing in this project, there were several lessons that could be learnt like
effective planning and allocation of responsibility, formulation of project management plan,
framing strategy, determination of employee’s skills to build a team etc. (Bjorvatn and Wald,
2018). Because these were some things that play an effective role in implementation and
effective execution of a project. By framing an effective plan to allocate financial resources so
that all the business function that was making their contribution can operate their activities in
adequate manner. Apart from it, better use of work breakdown structure to segregate the entire
project in small sector so that the people who were contributed in the project can priorities their
work and perform in effected or easy manner within set time frame. In future term, it can be
recommended that using other effective methodologies for the execution of the project and
provide training and development sessions to employees will make their participation so that
they will have the clarity about the basics of the project.
Reporting- End of the project report
Finally, it could be determined that the entire project was accomplished in effective manner
due to appropriate utilisation and implementation of different planning tools, methodologies and
strategies. All the activities and task of the project were segregated with the use of Work break
down structure so the entire employees and teammates were executed their work in appropriate
manner. The time of specific period was also set for the completion of the work that assists team
members to attain their goals with set duration (Lauren and Schreiber, 2018). The roles and
responsibilities also assigned regarding each task such as Project manager was responsible for
planning, overseeing and organising the project tasks, administrating ad choosing the workers
who attains the project tasks. The person was also accountable to make sure that work was
completed in set time and determines the project with the assistance of performance evaluation
tools like KPI etc.
5

Project tea was accountable to execute the project tasks or activities and accomplished them
timely. Whereas, team manager was responsible to review the entire facets of software
development and report instantly to the project administrator. Manager was accountable to
perform the duty of maintaining the workers updated, setting up of meetings and documentation
tracking. These all were help in execution of the work in well manner and assisted in meeting the
project aim. Effective distribution of time and allocation of financial resources was also effective
so that all the business function can get adequate find to execute the work of their department
that was also contribute in finishing the work of development of software project in well manner
(Lauren, 2018). Determination of risk also enabled in maintaining the quality of the project as by
analysing risk, the project manager develop effective strategies and plan of action that was help
in resolving issues. Appropriate communication plan and formulation of strategies was beneficial
for accomplishment of the respective project in proper and expected way.
CONCLUSION
This has been summarised form the preceding defined information that project management
is an act and process of administrating all the actions and activity of a task and work in
systematic manner so that it can be completed in well manner or accomplish the expected
outcomes in effective way. By using effective planning process and strategies a project can be
completed in well define manner. Implementations of effective methodology help in attaining the
business goals and set objective in well manner. Effective utilisation of planning tools and
strategies assist in running the project activities in appropriate manner.
6

REFERENCES
Books & Journals
Kerzner, H., 2019. Using the project management maturity model: strategic planning for project
management. John Wiley & Sons.
Kerzner, H., 2018. Project management best practices: Achieving global excellence. John Wiley
& Sons.
Heldman, K., 2018. PMP: project management professional exam study guide. John Wiley &
Sons.
Erik, W.L., 2018. Project management: the managerial process. McGraw-Hill.
Tonchia, S., Tonchia and Mahagaonkar, 2018. Industrial project management. Springer.
Huemann, M., Keegan, A. and Turner, R., 2018, September. Human resource management in the
project-oriented organization. Project Management Institute.
Brewer, J.L. and Dittman, K.C., 2018. Methods of IT project management. Purdue University
Press.
Mavi, R.K. and Standing, C., 2018. Critical success factors of sustainable project management in
construction: A fuzzy DEMATEL-ANP approach. Journal of cleaner production, 194,
pp.751-765.
Bjorvatn, T. and Wald, A., 2018. Project complexity and team-level absorptive capacity as
drivers of project management performance. International Journal of Project
Management, 36(6), pp.876-888.
Fleming, Q.W., 2019, January. Project procurement management: contracting, subcontracting,
teaming. Project Management Institute.
Greene, J. and Stellman, A., 2018. Head First PMP: A Learner's Companion to Passing the
Project Management Professional Exam. O'Reilly Media.
Rendon, R.G. and Snider, K.F., 2019. Management of defense acquisition projects. American
Institute of Aeronautics and Astronautics, Inc..
Bond-Barnard, T.J., Fletcher, L. and Steyn, H., 2018. Linking trust and collaboration in project
teams to project management success. International Journal of Managing Projects in
Business.
7

Lauren, B. and Schreiber, J., 2018. An integrative literature review of project management in
technical and professional communication. Technical Communication, 65(1), pp.85-
106.
Sirisomboonsuk, P., Gu, V.C., Cao, R.Q. and Burns, J.R., 2018. Relationships between project
governance and information technology governance and their impact on project
performance. International journal of project management, 36(2), pp.287-300.
de Oliveira, G.F. and Rabechini Jr, R., 2019. Stakeholder management influence on trust in a
project: A quantitative study. International Journal of Project Management, 37(1),
pp.131-144.
Martens, C.D.P., Machado, F.J., Martens, M.L. and de Freitas, H.M.R., 2018. Linking
entrepreneurial orientation to project success. International Journal of Project
Management, 36(2), pp.255-266.
Lauren, B., 2018. Communicating project management: A participatory rhetoric for development
teams. Routledge.
Wells, K.N. and Kloppenborg, T.J., 2018. Project management essentials. Business Expert
Press.
Lin, S. and Huang, D., 2020. Project Risk Management. In Project Management Under Internet
Era (pp. 209-246). Springer, Singapore.
8