Swinburne INF60010 Assignment 1: Analysis of Book Publishing System

This report presents a requirement analysis and modeling case study of Printing Incorporated Book Publishing, focusing on the current system's shortcomings and proposing improvements. The study begins with an executive summary and introduction, followed by an overview of the organization's background and current system scope, including functional and non-functional requirements. The report identifies key issues such as the lack of a centralized database, inefficient sales tracking, and difficulties in author management. It then delves into data modeling, presenting a data dictionary and process descriptions. Data flow diagrams (DFDs), an entity-relationship diagram (ERD), and an event table are included in the appendices. The report concludes with a summary of the issues and proposed solutions, which aim to improve the efficiency of data and business process management within Printing Incorporated Book Publishing.

Running head: REQUIREMENT ANALYSIS AND MODELLING
Requirement Analysis and Modelling: A Case Study of Printing
Incorporated Book Publishing
Name of the Student
Name of the University

1REQUIREMENT ANALYSIS AND MODELLING
Executive Summary
The report reflects the Printing Incorporated Book Publishing’s background, current system
issues, data models, data events and many more. The current information system of Printing
Incorporated Book Publishing is not sufficient enough to support the business. The organization
has fifty employee strength. The sales process of the organization is not properly tracked using
the access database. The database is created and updated in Technical Services Department. The
absence of communication between the databases result in various issues like two sales persons
may court same author. The organization is not able to track sales person performance.

2REQUIREMENT ANALYSIS AND MODELLING
Table of Contents
Introduction:....................................................................................................................................3
Organization Background:...............................................................................................................3
Scope (Current System):..................................................................................................................6
Documentation:................................................................................................................................8
Data dictionary:...........................................................................................................................8
Process Descriptions:...................................................................................................................9
Conclusion:....................................................................................................................................10
Bibliography:.................................................................................................................................11
Appendices:...................................................................................................................................13
Appendix 1: Event Table...........................................................................................................13
Appendix 2: Context Diagram...................................................................................................21
Appendix 3: 0 Level DFD.........................................................................................................22
Appendix 4: 1 Level DFD.........................................................................................................23
Appendix 5: ERD......................................................................................................................24

3REQUIREMENT ANALYSIS AND MODELLING
Introduction:
Printing Incorporated Book Publishing is currently facing numerous issues regarding data
and business process management. The system analysis and design can be the solution to current
issues of the organizations by adding value to their Technical Services Department. The system
analysis and design is developed to collect the business and user requirements and converting
those into system requirements.
The report is mainly created to catch the current issues in the system of Printing
Incorporated Book Publishing. The report is proposed for collecting requirements of the
organization and converting them into data models.
The report states the rationale of the work following by the background of Printing
Incorporated Book Publishing. The report is completely based on the current situation of Printing
Incorporated Book Publishing. The report contains the requirements of the system and consist of
data dictionary. The top-level processes and one low level processes are described.
The information for completing this report was mainly collected from the academic
sources and books. Few websites provide tutorials for creating DFD models, ERD and event
tables. The basic knowledge was gathered from the authentic websites. The in-depth knowledge
grew after reading the journals and best practices.
Organization Background:
Portrayal discussion of Printing Incorporated Book Publishing Business: Printing
Incorporated Book Publishing has taken publishing of books in digital platform as the role
project functioning. The books that are generally published in the digital platform ensures the

4REQUIREMENT ANALYSIS AND MODELLING
fact that the books that are published by individual publishers are taken into consideration. The
origin of the e book publishing company was concerned with the writings that influenced
feminist state pf mind. The headquarters of the e book publishing company is situated in
Melbourne and the entire processing is controlled from the main branch. Despite the fact that the
number of employees that were present during the initiation of the company was very less, the
expansion rate of the organization was very high and Printing Incorporated Book Publishing
soon became a leading e book publishing organization. Soon the organization was capable
enough to publish online catalogues of their organization and this organization was one of the
first five companies of launch their catalogue as a digital business making organization.
The technology that is implemented in the processing of data management is that the
authors who do not have enough capability or source to launch their book, the author can
approach the Printing Incorporated Book Publishing Company for publishing their writings in
the digital platform. In that case the Printing Incorporated Book Publishing company goes
through the content that are present in the functioning of the project and in case the Printing
Incorporated Book Publishing company likes the content that is prepared by the author, it gets
published in the digital platform and this leads to te fact that the author whose writings were
published in the digital platform gets paid in the initial stage, leading to the terminology that the
Printing Incorporated Book Publishing company makes the entire profit from the sales of the
book and in case the author wants to publish the book himself, that facility is also present and in
that case the author gets a share of the profit that is earned by the Printing Incorporated Book
Publishing company.
Since the introduction of Printing Incorporated Book Publishing Company, revolution in
the processing if the printing if digitalized platform based books has taken place and this leads to

5REQUIREMENT ANALYSIS AND MODELLING
the fact that Printing Incorporated Book Publishing Company has been highly benefitted from
this evolution of e book reading terminologies. With passing time, Printing Incorporated Book
Publishing Company has evolved as an institution and technological advancement is seen in the
functioning of the technology in the Printing Incorporated Book Publishing Company. This
incurs the fact that Printing Incorporated Book Publishing Company has been collaborating with
the Amazon and other e book trading organization for increasing the popularity of the process.
This is the sole reason that the expansion of Printing Incorporated Book Publishing Company is
maintained in a constant and exponential rate.
With this growth rate Printing Incorporated Book Publishing company is aiming to hire
more employees and complete the working process with highest efficiency. This is the main
reason that the data procurement is managed with better accuracy. In current time there are 2
branches present in the course of the locality of Melbourne, out of which both the offices are
allocated with different function ensuring that the efficiency of the functioning is maintained.
One of the branch deals with the sales operation if the Printing Incorporated Book Publishing
Company and the other organization deals with the operational management of Printing
Incorporated Book Publishing Company.
Issues present in the completion of the project: Major issue that is present in the
completion of the project is that the monitoring of the project initiation is not present in Printing
Incorporated Book Publishing Company. This leads to the fact that the data management of te
Printing Incorporated Book Publishing company is not maintained with utmost efficiency. This
is the sole reason that the expansion of Printing Incorporated Book Publishing Company has not
been at its highest point. Probation if author management during the publication of the boo in the
digital platform acts as the main problem

6REQUIREMENT ANALYSIS AND MODELLING
Uncontrollable operational process also acts as the major problem in the course of data
management of the Printing Incorporated Book Publishing Company. Loyalty issue is also
present in the course of operational process harms the organization to the highest level. Loyalty
issue of the authors has also been an issue for Printing Incorporated Book Publishing Company.
Centralized database has also been acting as the major problem in the course of data
management. This is because access to the data that are present in the database can be accessed
by imposters and the authenticity of the entire process is affected in a negative node.
Current System’s Objectives and Constraints: The current system has the following
objectives.
i. Catching the sales data for individual sales person and store in the access database
ii. Store author data
iii. Store book data
iv. Sell e-books online
v. Promote e-books
The constraints of the system are as following.
i. No centralized database
ii. No existence of information system
iii. Not able to store the sales data into a centralized location
iv. Not able to track the manuscripts
v. Not able to show several combined artists

7REQUIREMENT ANALYSIS AND MODELLING
Scope (Current System):
Functional Requirement:
i. Login: The customer may want to login to the website for purchasing the book
and access purchase history.
ii. Registration: In order to login, the customer must have an account. The customer
can create an account after registration.
iii. Purchase: The customer can purchase an e-book from the website of Printing
Incorporated Book Publishing website.
iv. Payment: The customer can make payment using the cheque, through bank or
credit card. The organization allows the customer to have the product once the
payment is successful.
v. Send Manuscript: The author sends the manuscript to Printing Incorporated Book
Publishing. Printing Incorporated Book Publishing stores the manuscripts in
plastic bins.
Non-Functional Requirements:
i. Security: The website and access database of Printing Incorporated Book
Publishing must be secured properly. The data security is a crucial part of Printing
Incorporated Book Publishing’s business.
ii. Availability: The website of Printing Incorporated Book Publishing should be
available to the customer 24*7 as a customer can buy a book whenever he/she
wants.

8REQUIREMENT ANALYSIS AND MODELLING
iii. Usability: The website is easy to use. The navigation of the website is properly
implemented.
Techniques of Identifying the Use Cases:
i. User Goal Technique: this process helps in understanding the demands of the
global audience and the data processing can be done with the help of discussing
with the client that are present in the course of data management. This leads to the
fact that the stock that is stored is of high quality
ii. CRUD Technique: this system considers the processing of data that are generated
by the machine itself
Documentation:
Data dictionary:
Logical data dictionaries:
i. Customer Registration: Customer Email + Name + Address + Contact Number +
Address + Date of Birth + SSN
ii. Order: Customer ID + Book ID + Book Cost + Order Date Time
iii. Payment: Order ID + Payment ID + Customer ID + Cost + Discount ID + Total
Amount
Physical data dictionaries:
Attribute Name Format Type Size Description
bookID 000 Number 8 Primary key
name Varchar 40 Name of the

9REQUIREMENT ANALYSIS AND MODELLING
book
genre Varchar 30 The category of
the book
pages 000 Number 8 Number of pages
available in the
book
volume 00 Number 10 The volume of
the book
publishYear Date The year in
which the book
was published
summary Text The summary of
the book in brief
price Decimal 10,2 The cost of the
book
Process Descriptions:
Top Level Processes:
i. Register: The customer of Printing Incorporated Book Publishing registers into
website.
ii. Login: The customer login to the website using email and password provided
during registration
iii. Purchase: The customer purchase book from the website

10REQUIREMENT ANALYSIS AND MODELLING
iv. Make payment: The customer makes payment for every purchase
Lower Level Processes:
i. Verify Email: The customer verifies email when registering to the website
Conclusion:
The report concludes that there were several issues that is responsible for the current
problems that is being is faced by the Printing Incorporated Book Publishing. The issues were
identified when a thorough review was made through the system. The issues as identified in the
review was related to the data and business process management. The solution has been
identified with adding value to the technical service department. One of the main issue that the
system was facing is the inability of the system to keep track of the sales record of the books,
especially when the sales are made through various channel as. The current system that is
designed has taken this fact into the design and proper improvement has been made so that
system address these issue perfectly. There were also some problem regarding to the payment for
the books, these feature has also been improved as well. The system is now more efficient for
recording the payment details along with recording details regarding the nonpayment details. The
process for keeping the customer record has also been improved so that the system becomes
robust and secure, thus making the system more successful than before. Things that have been
improved too after recording of the author details, process for storing and checking report
regarding the plagiarism checking and other related aspects of the system for making an overall
improvement to the system.
v.

11REQUIREMENT ANALYSIS AND MODELLING
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