PRM701 - Council Amalgamation Project Charter: Swan & Mundaring Merger

This project charter outlines the amalgamation of the City of Swan and Shire of Mundaring, a local government reform project initiated by the state government. The project aimed to create a new, efficient local government entity by merging the two councils. It details the project's purpose, which is to deliver a professional transition plan for the new entity established in 2015. The charter describes a three-stage approach: initial research, project management plan development, and implementation of the change plan. It identifies initial risks, stakeholders, key deliverables such as a corporate business plan and financial budget, and project objectives related to scope, time, cost, and quality. The document also includes milestones, budget information, acceptance criteria, and required approvals, providing a comprehensive overview of the amalgamation project.

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Student Name:
Student Number:
Student Email:
Project Title: Local Government Reform Project
Project Sponsor: CEO’s, LIC Date Prepared: 09/06/2018
Project Manager: [Please Fill] Project Customer:
City of Swan and Shire of
Mundaring
Executive Summary:
The proposed project is focused on decision undertook by the state of Government in the year of 2013
regarding the amalgamation of two councils Shire of Mundaring and city of Swan. This particular project
is comprises of changes and structural reformation of the local governments within boundaries. The
project will encourage the foundation of another association that meets authoritative necessities and is
intended to convey business magnificence results from 1 July 2015, and proceed until the point when the
change is finished. For the neighbourhood governmental changes the state Government reported a help
package of $60 Million. The cost package is comprises of finance credits of $45 Million and a guide help
of $15 Million. The project sponsors LIC and CE are expecting that the objective of the progress will help
to assemble another neighborhood government in light of best practice that meets network prerequisites
of another bigger metropolitan nearby government.
Project Purpose or Justification:
The project is preparing to convey a professional Transition Plan which gets ready to deal with the
progress for new nearby government personality that is set up on the year of 2015, 1 July. It also covers
the present regions of the merged council presented by the Shire of Mundaring and City of Swan. The
two existing associations through working gathering incorporate individuals (all representatives), forms
(all organized administrations), temporary workers, and resources. The advance will be professionally
accounted through the combination of the Executive (CE) and Local Implementation Committee (LIC). It
encourages the foundation of another association that grabs the authoritative prerequisites and it is also
intended to convey business results from 2015, 1st July. The approach will be proceeding until the point
till the progress is found to be completely finished.
Project Description:
The project will encourage the foundation of another association that meets authoritative necessities and
is intended to convey business magnificence results from 1 July 2015, and proceed until the point when
the change is finished. The procedure to convey this task utilizes a three-stage approach:
Stage one incorporates the underlying exploration of what should be considered amid a change. The
point is to guarantee set up administration procedures of what should be adjusted and incorporated.
Despite the fact that administration procedures should be built up rapidly, the yield of this stage is the
acknowledgment and comprehension of the components that should be tended to amid the between
time, and get ready for the change.
Stage two starts with the professional Project Management Plan that has been embraced by CE as soon
as the official declaration is taken by the State Government affirming if and what area government’s that
incorporates into those new elements. These processes include demonstration of planning for another
substance to appear.
Stage three begins with the commencement of new entity into existence in July of 2015 and the length of
this stage is obscure. It could be up to three years to accomplish adjusted consistent administration
conveyance, foundation of another vision, and related authoritative arrangement. It could go past this in
adjusting statutory necessities that take a very long time to eventuate. The yield of this stage is the
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Project Description:
execution of the change Plan.
Initial Risks:
A risk management plan traces the predictable project dangers distinguished at the season of building
up the project administration design. This is utilized as the hazard enlist amid the project and is a living
archive that is assessed and refreshed for the duration of the life of the task.
Risk
Id
Risk Statement Probability Impact Score Strategy Response
01 The resources are
unable to deliver
standard quality within
the constraints
4 5 20 Suitable planning
for project
management
Mitigate
02 Both the new and
existing asset base
cannot be renewed by
the local government
4 5 20 Analysis of
capability and
providing suitable
direction
Transfer
03 Inappropriate
community
representation by the
new local government
4 5 20 Analysis of Wards
along with
Representation
Structures
Mitigate
04 Huge number of
employee turnover
5 3 15 Proper plan for
communication
Accept
05 Consultant costs
exceed planned budget
4 4 16 Proper budgeting
from scope and
revising as per
changes
Avoid
Initial Stakeholders:
Stakeholders play an important role in success of a project hence it is essential to involve them
throughout the project lifecycle. The initial stakeholders that are associated with the transition project to
amalgamate City of Swan with Shire of Mundaring are listed as below:
Name Interest Impact Strategies
Combined Executive High High Providing clear decisions with application of leadership
skills and direction for controlling the change procedure.
Maintaining communications properly with LIC and
Project team for successful progress of the project.
People working
group
Medium Low Reviewing and analyzing suitable procedures for
improving the existing processes.
Governance working
group
Medium Low Reviewing and analyzing suitable procedures for
improving the existing processes.
LIC High Medium Leading the process of reformation with application of
leadership and providing clear directions for executing
the project.
Transition Project
Team
Medium Medium Implementing decision making with proper procedures
and giving clear direction to complete the project.
Shire of Mundaring
and City of Swan
Councils
High High Leading the individual local governments respectively
with focused planning and implementation.
Service teams Medium Low Reviewing and analyzing suitable procedures for
improving the existing processes.
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Project Deliverables:
From 2015, 1st July there are various basic outcomes that widely task will convey for new neighborhood
government to adequately work.
A Corporate Business Plan – a solidified conveyance design plan for four-year operation
Financial plan – This is a united yearly spending plan to asset the principal year of Corporate Business
Plan.
The Council business – It includes the foundation of appointments, gatherings, the standing requests
and a board structure.
One system – working towards accomplishing network between locales.
Client interface – having an approach to oversee client enquiries and connections by giving a consistent
change.
Appointment of CEO and the structure –It includes outline and combination of foundation of the
hierarchical structure.
Money related – foundation of ledgers and related monetary necessities to work.
Summary Milestones Due Date
Completion of financial aspects related to the project Mon 2/03/15
Preparing delivery model for customer service Mon 2/03/15
Emergency management arranged by the local Government Mon 14/09/15
Framework designed for the asset management Wed 30/07/14
Completion of Information management activities Mon 16/02/15
Completion of human resource aspects related to the project Mon 2/03/15
Planning approach developed for Local Area / precinct Mon 30/03/15
Completion of activities for organizational development Tue 31/03/15
Completion of acquisition of statutory approvals for Health and Building Tue 28/04/15
Development of framework for governance Tue 24/03/15
Completion of Marketing and PR related activities Mon 6/04/15
Acquisition of Statutory Approvals Mon 30/03/15
Summary Budget and Feasibility:
The State Government has reported a $60 million help package for neighborhood government change.
The package incorporates $15 million in guide help and access to financed credits of up to $45 million.
Awards totaling $5 million will be paid to nearby governments in the 2014/15 monetary year for start-up
costs including: costs fundamental to proceed with benefit conveyance to the influenced zone; costs
specifically owing to the auxiliary change processes; estimated cost is not optional in nature. The
applications will be designed to get the finance once the rules have been launched. Isolate help forward
procedures will be overseen through every individual neighborhood government as to spending
designations.
Project Objectives and Success Criteria
Scope:
The project is designed to deliver a Transition Plan that deals with the progress to nearby government
character. It also covers the present area of Shire of Mundaring and the City of Swan. It will be
conveyed inside the two existing associations through working gatherings and incorporates individuals
(all representatives), forms (all organized administrations), contractual workers, and resources.
Advance will be accounted for through the Combined Executive (CE) and Local Implementation
Committee (LIC). It will encourage the foundation of another association that meets authoritative
prerequisites and is intended to convey business brilliance results from 1 July 2015, and proceed until
the point when the progress is finished.
Time:
Stage one- Review that took place on December 2013, for the Endorsement of Project Management
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Plan). It incorporates underlying exploration of the activities those should be considered for amid a
change.
Stage two- Interim that deals with the Endorsement of Project Management Plan designed on June
2015. This stage starts as soon as Project Management Plan has been embraced by CE and before
official declaration that has been made by the State Government affirming if and what area of the
governments will be incorporated into the newly developed element.
Stage three- Transition which is forwarded on July 2015. This stage begin with the new substance
appears in the year of 2015. The length of this stage is completely obscure. It could exceed up to three
years, until June 2018 to accomplishing the adjustment which is consistent administration conveyance,
foundation of another vision, and related hierarchical arrangement.
Cost:
The State Government has reported a $60 million help package for neighborhood government change.
The package incorporates $15 million in guide help and access to financed credits of up to $45 million.
Awards totaling $5 million will be paid to nearby governments in the 2014/15 monetary year for start-up
costs including: costs fundamental to proceed with benefit conveyance to the influenced zone; costs
specifically owing to the auxiliary change process; costs not optional in nature.
The costs that has been estimated for transition planning are as below:
Direct cost (2014/15)  $507,000
Indirect cost (2014/15)  $2,000,000
Indirect cost (2015/16)  $1,800,000
Quality:
The LIC and CE are expecting that the objective of the progress is to assemble another neighborhood
government in light of best practice that meets network prerequisites of another bigger metropolitan
nearby government. Australian Business Excellence Framework is the chosen authority and
administration apparatus to manufacture hierarchical ability and improve execution for the new
neighborhood government. This will be conveyed through a concurred change philosophy used to
outline territorial administrations for the new neighborhood government.
Other:
Other than quality, the HR administration design, asset administration design, partner administration
design and obtainment and possibility administration design are alternate factors those are to be
considered for the fruitful conveyance of the project.
Acceptance Criteria:
 Successful planning for management of the project
 Successful plan for communication
 Proper planning for change management
 Framework for Occupation Safety and Health along with suitable strategies for staffing
Project Approval and Manager
Project Approval Requirements:
A proposition ought to must be made for exhibiting the occasions to project team to acquire fruitful
endorsement. Statutory endorsements are required to be considered for the fruitful usage of the
amalgamation project. The components those are to be considered for the fruitful project executions
incorporate draft arranging, documentation and declarations.
Project Manager:
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The part of the project manager is to control and screen every one of the project stages. It is normal that
with the fruitful following, the project chief will have the capacity to meet the normal results and task
goals.
Approvals:
Project Manager Signature Sponsor or Originator Signature
Project Manager Name Sponsor or Originator Name
Date Date
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amalgamation-submission/
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