PROJ6004: Contracts and Procurement Process Analysis Report

This report provides a comprehensive analysis of the procurement process, focusing on its various components, risk factors, and management strategies. It examines the procurement cycle from need identification to contractor selection, emphasizing the importance of planning, transparency, and competition. The report delves into the components of project procurement, including proposal reviewing, contracting, and contract management, using the English national stadium project as a case study. It highlights key risks, such as construction delays, cost overruns, and operational misconduct, and discusses strategies for mitigation. The report also explores governance and leadership in procurement, emphasizing the roles of project managers and stakeholders. It further examines the responsibilities of various entities involved, including the British Olympic Association, Wembley National Stadium Limited, and the Football Association, in ensuring successful project outcomes. The report concludes by emphasizing the significance of effective procurement management in achieving stakeholder satisfaction and overall project success.

Running head: PROCUREMENT PROCESS
PROCUREMENT PROCESS
Name of the student
Name of the university
Author note

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Introduction
The public undertaking is a significant reality in respect to the social establishment as the
same facilitates the constant goal of development for the selected management of the public
project. The identical case scenario is connected to the growth of the novel English national
stadium that involved in the assessment. It designates the operational obligations that are
associated with the management and establishment of the public undertaking (Liu, Wang &
Wilkinson, 2016). Furthermore, since there exist various maintenance and operations
probabilities that are necessitated by the expected procedure in addition to that, it requires
comprehensive analysis. The cycle of the project procurement for the particular case initiate with
the ideologies that are need-based and concludes with the election of a series of skilled
contractor for the purpose of attaining the expected targets (Smith, Leslie & Wynaden, 2015).
The procedure implemented with the management and procurement of the project that is selected
tends to the complete examination of the needed segments as well as the eradication of
unnecessary and unidentified criteria. The inventory control and logistics management are the
stimulating factors involved under procurement functioning for the undertaking. Planning and
identification are a significant factor that should be engaged across the procedure of successful
procurement. The procurement is the action of receiving supplies, goods, services, and/or
supplies (Nibbelink, Sutrisna & Zaman, 2017). Thus the project of procurement is obtaining
services and materials that are necessary for the undertaking. The management of project
procurement envisages the procedure that is implemented for the establishment of project
procurement successfully. The procurement scope has extensive outcomes and interaction in the

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distinctive operation of the supply chain. The process pf procurement spans from the
comprehension of the requirement and needs of ultimate users to guaranteeing the payment
within the time of the accrued invoices. The management of project concerning procurement are
categorized in selection, planning, closing, administering procurements.
Scope and Content
It is noted that to accomplish the expected framework and design for undertaking the
effective application of the public funding as well as the resources should be executed. The
management that has been commenced the efficient making of the decision to elect the feasible
agreement under the particular dimension (Chapman, 2016). The key characteristic that is
connected with the recognized process of procurement is described as follows. It involves
transparency, economy, integrity, fairness, accountability, Competition, openness.
Components of project procurement
The range of components that are engaged in the suggested process of procurement. The
components play a crucial character in initiating and idealizing the operational requirement
concerning the English national stadium undertaking at Wembley. From the perspective of the
current undertaking, it is regarded as the primary phase under the process of procurement. The
process needs the determination of criteria for each portion of the functioning for attaining the
desired result (Liu et al., 2016). Therefore under the component of the process of procurement, a
general ideology is facilitated to the contractors who are available concerning the requisite
resources. The range of approvals requires to be formulated to ascertain the liabilities and needs
of the undertaking. The diverse process needs a range of purchases made in addition to that to the
various stages. It designated the applicability of the resources that are contracted as well as the

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data systems. The proposal reviewing involves as there are large scale operations; it involves a
range of proposals and requests for getting the opportunities. The contracting corporation and
also individual corporation present suggestions for carrying out the functioning and the power to
reconsider their eligibility. The management of contractual responsibilities involves the
agreements facilitates as underline in the proposals, and after reconsideration, a related process
of approval is initiated (Summers & Verikios, 2018). It implements the organizational ability
and requirements to signify development in the operational models. The flowchart for the
process of procurement is the perfect presentation of the respective method that is engaging in
generating a significant impact in the longer term. It facilitates the institution with the capability
to interact as well as explore the provision of the procedure intensively. The procedure of tender
evaluation is accomplished with obtainable segmentation of procedure along with the labeled
format. The process of evaluation accomplish ideologies that are mentioned previously for
managing and accessing the elements of project development. The tender evaluation is the phase
in the process of procurement when the contracting authorities determine which tenders fulfilling
the requirements that are set is regarded as the appropriate on the ground of criteria of pre-
announcement award the either commercially beneficial or lower-priced tender (Naoum & Egbu,
2016). Therefore it is regarded that the competitive tender is one whose tender is identified to be
economically advantageous or lower-priced is awarded the agreement. The tender evaluation is
executed by the proper panel of evaluation and in pursuance to the general legislation as well as
treaty principles concerning equal treatment, transparency, and non-discriminatory. The privacy
of information gained by those engaged in the process of evaluation must be conserved. The key
principles of the procedure of tender evaluation are non-discrimination, equal treatment,
transparency, confidentiality.

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Key risk or issues
The significant undertaking is the range of operation, and therefore the obtainability of
risk is often in that condition. Some of the prominent factors of risk that inclined in the public
project involve the following. The construction risk is an unpredictable procedure, and the risk is
great in standings of resource shortages and time. The corporation is obliged to generate the
relevant outcome on that period as well as cost productivity. Due to the said condition, there are
contractual liabilities in the arrangement. The complication of the association tends to generate
compensation in case there is a probability of deferment from the part of the contractor. Apart
from the time constringent, there is a limitation in the context of accepted design (Brown &
Loosemore, 2015). The significance of delivery that is time-oriented is relevant that is the section
for punishment in case of the neglected timeline. The contract corporation is obliged to conclude
the operation with the maximum extension of the period of nine months (Deep et al., 2018).. This
can be a significant determinant of risk for Wembley National Stadium and Multiplex.
Anticipated expense is regarded as an important element that causes the danger of losses. That
can be organized with the equivalent circulation of the financial obligation and also distribution
between the Multiplex and Wembley National Stadium Limited (Mwaro, Omwenga & Kihonge,
2016). The running of the corporation is a major obligation, and there can be a probability of risk
and misconduct evolving out of operations. It the cost of operation of the corporation is more
than the approved limit, then there occur the economic deficiencies for the distinct department
accountable for company maintenance. Nevertheless, at the time of the testing procedure, it has
been identified that banks positioned under due diligence in addition to that significant relief to
Wembley National Stadium Limited. The possibility of risk and other associated factors hitting
the reality and therefore functioning risk for the procedure of construction are managed. It is to

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guarantee that the operational threat ar reduced and the stadium must function as per the required
pace and ideology. Furthermore, there are sections under which if there is an inconvenience in
operating, Wembley can approach to Sport England (Edirisinghe, Kalutara & London, 2016). It
guarantees the absolute economic autonomy t the institution for the performance of idealized
operational progress in the organization. The undertaking s connected with the building and
construction of the facility, and therefore, the environment of the project is regarded as the
relevant factor. It facilitates the determinants that can be analyzed and evaluated to rationalize
the evolving necessity of the management of projects all through the operational magnitudes.
Furthermore, the involvement and development of the London agency of development is the
significant element that can be designated as the crucial factor for involving that associational
aspect that is environment-based. The London development agency contributes 21 million to
provide environment based necessity of the undertaking and to formulate competency in a
controlled manner. The functional environment connected to the undertaking that involves a
series of the reliable department as well as functional authorities that ascent the procedure of
development throughout the process. Public alignment and public support towards the
development of the public are the environmental determinants that are associated with the
project. The legal advising and financial consultation are the significant provisions that
rationalize the operational necessity of the institution as well as the project environment. The
factors assist the project in attaining the objectives and goals in addition to that regarded as
importing factors that are environmental.
The contract administration and procurement procedure are disposed to risk.
Furthermore, there is the existence of risk in identifying the planning and need procurement,
development of the specification, electing proper method of procurement, selection, and

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evaluation of the individuals and firms, contract administration, and contract negotiation. The
management of procurement is resolving the issues as well as managing the risk.
Governance and leadership
The obtainability of sufficient managerial cooperation and leadership possibility is the
fundamental criterion for the public domain undertakings. It facilitates the authorities and the
organization with the supplementary obligation to take optimum care of the undertaking because
of effective management professionals. It may be a significant mechanism for the management
of the project in extreme situations. The underlying management possibilities and leadership for
the organization and department should be accountable for providing the development and
production concerning the project. In the situation of deficiency, it can be implemented as an
effective mechanism for the determination of the complication and issues with the institution or
department liable. Therefore Wembley National Stadium Limited facilitates the undertaking with
the required assistance in the context of capable managers and leaders who can rationalize the
development and growth throughout the process. Efficient corporate governance is the aspect of
attaining better management operations and leadership as the undertaking is valued as the public
domain, the supplementary obligation to venerate the functional application of public funding
available. The constant evaluation procedure and monitoring should be executed by the
government commerce office as approved by the Football Association and Wembley National
Stadium Limited. This is done for keeping monitoring on the functioning and also avail efficient
leadership throughout the undertaking. The model of adequate governance that assists the
institution is required by the project manager to take in regard to the quantum of rigor that needs
to be integrated. The overzealous model of governance can frequently disturb the shareholders in
addition to that the absence of governance of the project can be inclined to the deficit of

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engagement of the stakeholders or the false associations. Therefore the establishment of an
appropriate model of governance is not regarded as a trivial task. Nevertheless, rest on the
experience the institution must put combine standard of the chief factors which are necessary for
the governance-based project on the timeline, scope, risk, complexity, stakeholders of the
project, and are significant to the institution. The implementation and development of project
governance is regarded as the chief factor at the inception of the undertaking. Therefore project
governance is importantly the recipe of the manager of the project on the method of management
of the undertaking.
Responsibilities
The internationally sanctioned structure for guaranteeing design brief of the British
Olympic Association for the stadium in the context of ideologies of Olympic. It is the investment
organization and held to be responsible for facilitating economic assistance to the undertakings.
It is accountable for facilitating construction that is rest on the quantity surveys (Flatau et al.,
2015). The department of media, culture, and sports are accountable in respect of sports as well
as lottery policies. The football association is intended to advance sports as well as backed by the
support of the government. It has particular obligations and rights that undergo and also worth
the procedure. In addition to that is accountable for contributing additional funding to the
undertakings in case of a financial threat. Multiples are accountable for the process of
construction that is desired to be attained. It provides the diverse sectors to operate as well as
generates advantageous benefits for the undertaking. The government commerce office is
obliged to regulate the operations as well as provide relevant commerce feedback to the
institution.

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Recommendation
The project was rest on diverse ideologies, and the organization, as well as the
department, was engaged in advantageous attributes connected to undertaking. The ideology is
not regarded as a significant element of success in the public domain undertaking. The public
domain undertaking rest on facilitating considerable assistance to the local population as well as
functioned under the economically managed condition of the environment. The corporation
engaged must comprehend the advantages and vision statement that the undertaking can carry to
the common population and also act accordingly. There should be the preparation of alternatives
for project management that assist in the guidance of the functioning at the period of emergency.
Furthermore, an effective assessment plan of risk should be established for a project that can be
implemented to adopt effective actions. The financial limitation is the significant determinants
that are labeled in the initial provision of the case and the important criteria that rationalize the
developing procedure. The institution such as Investment Corporation and the bank should
regulate the undertaking in addition to that connected operation of the vendor to restrict the key
risk as well the issues involved in the same. The initiatives assist the project in attaining
economic targets in a smooth and controlled manner. Thus it is noted that it will assist in the
management of both categories of risk, which are functional and also constructional risks.
Conclusion
Thus it can be concluded from the discussion mentioned above that the report
investigates operational suggestions throughout the significant public construction undertaking.
The diverse consideration and ideologies are implemented to labeled the functioning in addition
to that connected comprehension of the profound method for creating economically empowered
management of the project are replicated. The restricted obligation that is put forward by

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agencies and companies engaged are investigated in addition to that the proposals that are made t
interlink them along with the development. Finance is regarded as the significant determinant
that is incorporated in the report, along with that describe a particular situation that can be
regarded as the tough reality in the public domain undertaking. The roles, accountabilities, and
obligations are described, and the demarcation is analyzed to guarantee the more analyzed and
comprehensive context in the subject matter that is concerned. The determinants such as
management, leadership, and the key complications and issues are talked over throughout the
report for idealizing the inner broadcast of the procedure. The diverse risk determinants and also
the distinct recommendation are incorporated that are supplementary beneficial for the institution
engaged. The plan of procurement management, like other plans of management becoming
subordinate to the planning of project management. The techniques and tools that can be
implemented during the planning stage of procurement buy or make analysis in addition to that
description of the type of contract.

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