BSBITU306: Design and Produce Business Documents - Practical Tasks

This assignment focuses on the design and production of business documents, covering various practical activities related to the BSBITU306 course. The assignment begins with an exploration of the purpose of different documents, including those used for learning, sharing findings, communicating financial data, and official warnings. It then delves into document formats, considering scenarios to determine the most appropriate formats such as email, letters, reports, and presentations. A significant portion of the assignment is dedicated to preparing a formal letter. Further, the assignment involves designing and producing a document for the 'Learn and Grow' company, which provides educational games. This includes an overview of the company, its structure, products, and software. A style guide is developed, specifying font, headings, spacing, and punctuation requirements. Finally, the assignment covers setting a password for the file to ensure security. The content provides a comprehensive understanding of the practical aspects of business document creation and management, including formatting, content creation, and security measures.

Design and produce business documents
BSBITU306 Design and Produce
Business Documents

Design and produce business documents
TABLE OF CONTENTS
Contents
Practical Activity1: Purpose of Documents.....................................................................................1
Practical Activity 2: Document Format............................................................................................1
Scenario 1....................................................................................................................................1
Scenario 2....................................................................................................................................2
Practical Activity 3: prepare a letter................................................................................................2
Practice Activity 5: Design and Produce a document......................................................................3
Overview of the company...........................................................................................................3
Practice Activity 6- Style guide........................................................................................................4
Practice Activity 7: set a password for this file................................................................................4
REFERENCES.....................................................................................................................................6

Design and produce business documents
Practical Activity1: Purpose of Documents
Purpose Document
To assist people to learn To assist the staffs for the learning the documents used
for the learning can be with the PowerPoint or training
module in the Microsoft document (Atkinson, 2018).
To share findings The relevant documents that are to be used to share
the findings by giving the information in the concise
manner with the PowerPoint presentations by giving
the relevant points (Fichten, and et.al., 2019).
To communicate the monthly financial data The best way to use communicate the financial data is
in the table format and these can be shared with the
use of excel sheets that is easier for the reader to
understand the financial data that is to be used on the
monthly basis (Divisi, and et.al., 2017).
An official warning to employee To give an official warning to the employee that is not
performing efficiently or practice the things against the
policies of the company email is the best way for the
official warning (Crabtree, 2018).
To persuade staff to take part in the health and well-
being program
To persuade the employees for taking part in the health
and well being program the essential of the health and
well being is documented to the staff with the use of
PowerPoint presentation having the necessary and
importance of the good health and well being (Gloor,
Colladon, and Grippa, 2020).
To enforce the organisational policy To enforce the organisation policy to the staffs of the
organisation the best documents for that are with the
PowerPoint or with the word document with the
manual (Alvarez, and Bast, 2017). With the PowerPoint
presentation and the word document the policies that
are enforce to the members of the organisation can be
understood effectively and easily, so that they have the
records of the word file and can read the policies if they
need to read the policy in some situation.
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Design and produce business documents
Practical Activity 2: Document Format
Scenario 1
The most appropriate document format to meet the regional development Manger’s needs.
Email - Letter -
Report - Presentations Yes
Scenario 2
Tick the most appropriate document format to meet the client’s needs of the organisation.
Email Yes Letter -
Report - Presentations -
Practical Activity 3: prepare a letter
To: ABC
Corridors, bvc lane,
London, 312300
From : XYZ
RBV lane,
London, 3132300
RE: [e-mail]
Dear XYZ,
Our company is serving to our clients from the last 13 years and can meet the demands and the needs of
our clients efficiently. From the last 5 years our company going to major changes and improve their structures foe
serving the best to the clients. The Clients are the most integral part of the company and believes that “clients are
the king” of the company so we serve them the best games. Our clients know our company in the best way and it’s
our responsibility to tell our clients with the change in the company. The CEO of our organisation is changed and
hires the most efficient CEO for the company.
Our clients know our company very well and they know to our previous CEO, who left the organisation.
The new chief executive officer of the company is Mr. TUV and he is the efficient person having the 13 years of the
experience in the gaming industry and has deep knowledge. He is most efficient person and has the knowledge in
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Design and produce business documents
the gaming field that is the most effective for the growth in the company and serve the best educational games to
the clients. With the use of the effective strategies that is made by the new Chief executive officer of the company
that will helps to provided the most effective technology for the educational games provided to the clients. With
the development in the strategies and the procedure brings the new opportunities and growth in the company’s
clients, employees and the brokers by maintain the principles of the company that is the backbone from the last 13
years. The company wants the children to get educated from the games so that they can have the fun and also
learn the things in the efficient manner that increases to their knowledge.
To be a part of the family of the company we provide to our clients the best educational games and with
the efficient resources that clients know it very well and along with the varieties in the capabilities that are new to
the clients and plan to expand the services globally. Mr. TUV have lots of experience in the gaming field and have
the relevant knowledge and the capabilities that they can make most efficient strategies and the procedures for
the services that are provided to the clients. Some minor issues that are faced by the clients are also solved by our
Chief executive officer effectively and our customers can enjoy our best games for the education of the children.
The new objective set by our CEO is “Creating the future for educational play”, in this our objective is to provide
the best games to our clients by maintaining and build the relationship with the clients and get satisfaction from
the effective educational games with the transparency and integrity.
We assure our clients with the new CEO there is no change will occur in our products in fact our services
and the network will definitely improve that will improve the productivity of the services. The way of working with
the clients will improve. Mr. TUV is constantly working with the team to enhance the technology and capabilities in
the risk management to ensure that our clients will serve with the best educational games with the effectiveness
and give them some of the value. Our company is working extraordinarily to deliver the best products to our
clients that will create the best value from the games that helps to build the knowledge from the games and they
became an efficient person.
We thank you for trusting on us and on our educational games products and will ensure to deliver the best
products in the future as well.
XYZ
Practice Activity 5 and 6: Design and Produce a document and Style guide
Overview of the company
Learn and grow is a company that is provided the best educational games that are provided with the best
quality to their customers all over the world. The learn and grow company is established in the year 2018 and
reaches to the heights by providing the excellent educational games for the children. Its main vision is to creating
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Design and produce business documents
the future of the educational play. The main strategy of its business is significantly experiencing the growth in its
industry. It has over 10 product lines and looking to expand in the 5 more product lines. Learn and Grow head
office is in Sydney and its other offices are in Singapore, Hong Kong, New York, Melbourne and Perth. The product
lines are to be increased and it is on the process of the research. Company has decided to introduce their new
products in their product line by the end of the year so that they can achieve the growth and provided the best
educational games to the customers so that the children can increase their knowledge with the games. Learn and
growth turnover is significantly increases form the last 6 years and can earn the significantly profits. The leaders in
the Learn and Grow use the effective leadership competencies in the organisation that helps to drive the success
to the business.
The leadership styles use by the leaders in the organisation helps to develop and communicate with the
staffs so that gives the picture of the future by motivating and inspiring for the action and success. Learn and Grow
has reaches to the significant heights in the educational games field and working hard to give the best products to
the customers with the help of over 1000 employees in the company in the 2015 and have decided to get double
the employees in over 5 years. The structure of the Learn and Grow is that it has CEO, three director, finance and
the corporate service director, product development director and business development director. To be the
efficient in the industry Learn and grow is using the best software for the children to get educated form the games
and learnt and build their knowledge. Different software is to be use by the company that are Bobo Explores light,
spinnaker software and the productivity software. This soft ware’s helps to the company for their growth and the
development.
Spinnaker software is a software used as a non curriculum based software of the education. It is an
educational software that is marketed and it is the first one who sells at the mass market at the low cost
educational software. Spinnaker is acquired the software at the budget friendly and with the best house power up
software that is suited to the budgets of the business products. Spinnaker creates the better working software with
the productivity software for the adults. It is the most relevant software that is to be used for the production of the
educational games in the company for the significantly growth and achieve the targets and heights in the market
place.
Bobo explores light is a book app for the education on the iPad that is introduced for the children to the
lights and the topics related to the lights. This guide the 21 chapters related to the light and related subjects to the
lights. This software targeted to the children that are school age children. In this they have the interactive videos,
elements, articles and many more that attracted to the children mind and help them to learn the new things
related to the lights. Productivity software that is also termed as the personal productivity software or office
productivity software is an application software that is use for the information of the producing like documents,
worksheets, database etc. All these are used to provide the relevant information in the different documentation
and that will help the members of the company to understand it effectively. With the adaption of the productivity
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Design and produce business documents
software in the company helps to increases the productivity in the organisation. These three soft ware’s are the
best soft ware’s that are to be used by the Learn and Grow for their significant growth in the company.
Style Requirements Completed –
Yes/No
Font Heading 1 Calibri 14 Bold
Heading 2 Calibri 12
Normal text Calibri 10 at 1.5 spacing
Yes
Yes
Yes
Header and footer Header contains document title
Footer to contain file path and page number
Page number to be centered and displayed as page x
of x
Yes
Yes
Yes
Punctuation One space after a full stop
Single quotation marks
Yes
Yes
Spelling Australian spelling Yes
Web address format Enclose in angle brackets Yes
Plain English Language is plain and concise Yes
Practice Activity 7: set a password for this file
The steps that are to be followed with the creation of the excel file for the document and create the password for
the security purpose. The steps are:
 Firstly open the excel sheet document.
 Save the file with the document name (Mohamad, and et.al., 2021).
 Then select the file option on the tool bar that is on the left side of the tool bar.
 After selected to the file then went to the information tab.
 Then selected the protect workbook box in the information tab.
 After the selection of the protect workbook then selects the encrypt with the password option.
 Then the password is to be entered that is test in the password box then entered the OK button.
 For the conformation of the password the re-entered password box is to be displayed and the password
test is to be re-entered in the box and click on the ok button (Nichols, 2017).
 And then click on the close button and one tool box came with the save the changes and by click on the
yes the file is to be closed and the document is save with the security of the password.
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Design and produce business documents
REFERENCES
Journals and books
Alvarez, J.E. and Bast, H., 2017. A review of word embedding and document similarity algorithms applied to
academic text. Bachelor thesis.
Atkinson, C., 2018. Beyond bullet points: Using PowerPoint to tell a compelling story that gets results. Microsoft
press.
Crabtree, C., 2018. An introduction to conducting email audit studies. In Audit studies: Behind the scenes with
theory, method, and nuance (pp. 103-117). Springer, Cham.
Divisi, D., and et.al., 2017. Basic statistics with Microsoft Excel: a review. Journal of thoracic disease. 9(6). p.1734.
Fichten, C.S., and et.al., 2019. More than Meets the Eye: A Canadian Comparative Study on PowerPoint Use among
Post-Secondary Students with and without Disabilities. Online Submission. 4(2). pp.25-36.
Gloor, P.A., Colladon, A.F. and Grippa, F., 2020. The digital footprint of innovators: Using email to detect the most
creative people in your organization. Journal of Business Research. 114. pp.254-264.
Mohamad, M.A., and et.al., 2021. An excel based tool development for scheduling optimization. ASEAN Journal of
Science and Engineering Education. 1(1). pp.7-14.
Nichols, D., 2017. Arduino-based data acquisition into Excel, LabVIEW, and MATLAB. The Physics Teacher. 55(4).
pp.226-227.
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