An Analysis of Office Productivity Software Benefits for Healey Ltd

This report provides an overview of the benefits of office productivity software, specifically focusing on Microsoft Office 2013, for Healey Ltd. It explores the features of word processing, presentation, and spreadsheet software. The word processing section highlights the use of tables for organizing dat...Read More

INTRODUCTION TO COMPUTER SKILLS

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................1
BENEFITS OF OFFICE PRODUCTIVITY SOFTWARE.............................................................1
Feature of Word Processing.........................................................................................................1
Feature of Presentation Software.................................................................................................3
Features of Spreadsheet Software................................................................................................7
CONCLUSION................................................................................................................................9
REFERENCES..............................................................................................................................10
LIST OF FIGURES
Figure 1: Main Window of Word 2013...........................................................................................1
Figure 2: Insert Table Option..........................................................................................................2
Figure 3: Table Tools.......................................................................................................................2
Figure 4: Table Template.................................................................................................................3
Figure 5: Main Window of Presentation 2013................................................................................4
Figure 6: Good practice for slide preparation..................................................................................5
Figure 7: Charts for Slide................................................................................................................5
Figure 8: Layout in Presentation......................................................................................................6
Figure 9: Main Window of Excel 2013...........................................................................................7
Figure 10: Charts and Graphs option in Excel.................................................................................7
Figure 11: Types of Chart and Graphs............................................................................................8
Figure 12: Bar Graph Example........................................................................................................8
Figure 13: Pie Chart Example..........................................................................................................9

INTRODUCTION
Office productivity software helps in day to day activities of business in recording and
writing crucial information in a systematic manner. From this, arrangement of internal and
external information is done. In this regard, present report is prepared that discusses the benefits
of office productivity software for Healey Ltd.
BENEFITS OF OFFICE PRODUCTIVITY SOFTWARE
Office 2013 has been selected as Office Productivity Software which is the latest version
MS Office available in the market. It comes with variety of features that certainly makes the
work of individual easy and quick as compared to earlier packs of Office. In this context,
benefits of 3 features of office productivity software are been taken into account namely word
processing, spreadsheet and presentation. This software can be used by Healey Ltd. to record
information related to business, employees, accounts, finance, customer and numerous others.
Feature of Word Processing
In this context, word processing is a software in which detail information can be record in
relatively small size. It can store report and other key documents of company in systematic
manner which can be shared over internet.
Figure 1: Main Window of Word 2013
(Source: Self Attempted)
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It is evident that there are varieties of features in Word 2013 that can aid cited company
in conducting its day to day work in effectual manner. In this regard, table is one of the features
that help the company in storing data in a systematic manner. Table can be defined as a
arrangement of rows and columns in which detail information can be presented in an effectual
manner.
Figure 2: Insert Table Option
(Source: Self Attempted)
Table can be add from “Insert” menu as shown in above figure. Here, user possesses the option
to insert table either by already showing rows and columns or by clicking insert table. After
inserting the table, same can be modified so that required display of table can be attained by
users. This will help Healey Ltd. in storing information regarding sales, employee bio data,
customer data, supplier’s information, key address and other related. Table in word also offers
option of modify column width and row height through which information are presented as per
the choice of users.
Figure 3: Table Tools
(Source: Self Attempted)
Above figures displays the table tools that helps in formatting the size of table as per the need of
users. In this, “Cell Size” aids in changing the row height and column width. Further, alignment
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can be set for table in order to display the information in presentable manner. Other features with
regards to Table are displaying above in the image such as insert row or column in between,
distribute rows or columns, eraser, delete and related. Apart from it, one more feature in this
context is design of the table which makes it more presentable. In this regard, user can either
change background and shading of the table or can insert already available template from design
bar. Same are displayed below:
Figure 4: Table Template
(Source: Self Attempted)
There are around 105 template available to users which aids in arranging and displaying data in
desired manner. Hence, Healey can use this feature of table to present bulky and lengthy
information. Also, it is best used for numbers but it can be used for any purpose as it offers high
amount of flexibility.
Feature of Presentation Software
Another benefit of office productivity software is presentation which aids in giving
presentation to audiences. Like word possess page, it possess slides in which required
information can be write to present the same like slideshow.
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Figure 5: Main Window of Presentation 2013
(Source: Self Attempted)
In this, mentioned company can write required content and present the same to audiences
for better understanding of the content. This can be used by the company in numerous manner,
such as while giving training to employees, conducting seminars, displaying the policy of HR,
conducting meeting on relevant topic and numerous other. Presentation pack of Office 2013 offer
varied features with respect to slides so that quality of presentation can be improved. However, it
is required that presenter must consider certain good practice while preparing slides so that
effectual sharing of information can be done. Following are certain good practices:
1. Keep the slide and understandable.
2. Less use of bullet point and text, rather use image and creative graphic for getting interest
from audiences. Following is the example for same
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Figure 6: Good practice for slide preparation
(Source: Reynolds, 2014)
3. Use high quality graphics so that information can be shared in interactive manner.
4. Apply visual theme for improving the background of the presentation.
5. Use of appropriate charts. Following are examples of the same:
Figure 7: Charts for Slide
(Source: Reynolds, 2014)
6. Use different color for enhancing the look.
Another option with regards to Slide in layout that offers flexibility to users to develop the slide
as per his/her convenience. Following are some of the layouts that are available to users:
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Figure 8: Layout in Presentation
(Source: Self Attempted)
These layouts aids in creating appropriate presentation as per the needs and wants of the
users.
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Features of Spreadsheet Software
Last but not the least in spreadsheet software which can be used for doing simple thinks
of entering data to complex things of developing Gantt chart, calculation of inventory, applying
statistical test and other related. This software is very essential for the cited company as it aids in
entering any type and any amount of company information in the table format. Also, it offers
huge options in terms of formatting, presentation and related. In this regard, charts and graphs
are the basic features of spreadsheet which is been used majorly in the company.
Figure 9: Main Window of Excel 2013
(Source: Self Attempted)
In this, data can be insert in the table and then it can be used for creating charts and
graphs in order to increase the value of the data. This can be add from “Insert” tab and by
selecting charts of any types. Following are some of charts types:
Figure 10: Charts and Graphs option in Excel
(Source: Self Attempted)
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In this, two types of graphs that are commonly used. These are bar graphs and pie charts,
same has been
Figure 11: Types of Chart and Graphs
(Source: Self Attempted)
Bar graphs are presentation of data with the help of heights and length of lines whereas circle is
divided into sector in pie chart and each represents the portion of whole data. Following are the
examples of both:
Figure 12: Bar Graph Example
(Source: Self Attempted)
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Figure 13: Pie Chart Example
(Source: Self Attempted)
CONCLUSION
Based on this report, it can be state that office productivity software helps in doing day to
day activities in a systematic manner. By implementing this in the system, Healey Ltd. can
manage its operation and business activities in desired manner.
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REFERENCES
Reynold, G., 2014. Top Ten Slide Tips. [Online]. Available through: <
http://www.garrreynolds.com/preso-tips/design/>. [Accessed on 4th December 2015].
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