Professional Practice Report: Time Management, Skills and Open Day

This report, prepared for a Professional Practice unit, delves into time management techniques and interpersonal skills. The student analyzes effective time management methods, including setting objectives, prioritizing tasks, and creating action plans. The report also examines the application of interpersonal skills, such as listening, communication, and teamwork, highlighting their importance in professional settings. Furthermore, it includes a discussion on planning for an open day event, outlining schedules for various computing courses and evaluating the effectiveness of different interpersonal skills. The report concludes with a summary of findings and a list of references.

PROFESSIONAL
PRACTICE

Table of Contents
INTRODUCTION...........................................................................................................................................3
TASK 1..........................................................................................................................................................3
TASK 2..........................................................................................................................................................3
P 2 Effective key elements of time management.....................................................................................3
TASK 3..........................................................................................................................................................4
TASK 4..........................................................................................................................................................6
Report on evaluating the effectiveness and application of the interpersonal skills.................................6
CONCLUSION...............................................................................................................................................7
REFERENCES................................................................................................................................................8

INTRODUCTION
In the present era, there has been utilization of various tools and techniques which in turn helpful
for the business operations. Hence, in the present report there will be discussion based on the
requirements of managing the time as well as various communication techniques that helps in delivering
the message to the supporting parties. Thus, there will be discussion based on planning for making the
Open day material. However, such planning will be measured on the basis of analyzing time frame and
requirements
TASK 1
Enclosed in poster
TASK 2
P 2 Effective key elements of time management
By considering the effective time management techniques there is need to evaluate
operational activities which will help analyzing the costs and duration required for the particular
tasks. Hence, I think that an effective time management will helps managerial professionals in
making analyzing the adequate decision making for the further business operations such as
financial decisions as well as inventory management which are in context with having the
effective outcomes.
Setting objectives: in accordance with having the effective increase in the efficiency of
the organization and the work performance of the employees there is need to evaluate the targets,
objectives of the business which are need to be completed in the managed time. Hence, I think
such techniques help the management in motivating the worker towards attainment of such
operational goals.
Prioritizing: By considering the planning which is made for attaining the business
objectives professionals or managers need to analyze the most fruitful aim to be achieved. I
believe that, there can be benefits for making the effective efforts. In accordance with identifying
the effective tasks which will be beneficial in making the adequate conclusion for choosing such

tasks (Time Managemen, 2017). Hence, it will be fruitful in making efforts or utilizing the
valuable time for such actions.
Action plan: deciding the adequate action plan which in turn will be fruitful for the firm
in motivating the workforce to make the actions of efforts for achieving such tasks. I think, the
action will have good impacts in performing the operational activities such as employees will go
to follow such tasks which are in the schedule form of the operations.
Planning and scheduling: In terms of making the fruitful efforts there are initial
requirement of making the effective plans and adequate format on which an individual will
perfume his duties. I analyzed that, planning helps the professional in proper execution of the
operational activities as well as they can be able to make changes in such previously planned
decisions.
TASK 3
As the computing department is planning to have a talk on some topics with the students and
parents, all of these are discussed as under:
BTEC Level 3 games
The designing of this level has been specially done in order of providing a sort of
opportunity so that the people can acquire a number of skills and also, it helps in a better
understanding of the design of the game. Anyone who has a deep interest in the digital media, for
such people, this game is a better option to acquire those skills (English and et.al., 2016).
BTEC Level 3 Computing
As these days, there has been a huge demand of the IT professions and the persons who
can deal with the computing. This level of computing also makes a person efficient enough in
dealing with the errors that come in the computing. Persons can go for this training as it could
prove very advantageous in dealing with the complications and complexities of the computing
world.
BTEC Level 2 Games,

The games of this level make one aware of the skills that are required in the games industry these
days. After this level of games, the person can be able to understand the whole criteria, thus can
apply for further games as well.
BTEC Level 2 Computing
This level of computing makes one person capable of dealing the basic errors which can
help the person in dealing with the complex ones also. It is because to deal with the complex
ones, the person must be aware of the techniques of dealing with the basic ones.
BTEC Level 1 Computing
This level is the basic level for involving in the computing. After this level, it is easy to
deal with the computing level 2 and 3. It provides an overview of all the basic properties of
computing and the games.
C & G Level 2 & Level 3
This level provides less are capping and more time learning. These can also help in
achieving both level 2 and level 3 in a shorter time (Kelly, 2017). After qualifying in level 2, the
person can apply for the next level, which is the level 3.
The schedule for the members of the staff for supporting the event is discussed as under. It will
be compiling the objectives of these levels and in the time frame in which it can be completed.
The professional schedule is represented as under:
Levels Time frame
BTEC Level 3 games - The designing of this level has been specially done in
order of providing a sort of opportunity so that the people can acquire a
number of skills and also, it helps in a better understanding of the design of
the game
1- 2
month
s
BTEC Level 3 Computing
As these days, there has been a huge demand of the IT professions and
the persons who can deal with the computing. This level of computing also
makes a person efficient enough in dealing with the errors that come in the
computing
2 months

BTEC Level 2 Games,
The games of this level makes one aware of the skills that are required in the
games industry these days.
3 months
BTEC Level 2 Computing,
This level of computing makes one person capable of dealing the basic
errors
2 and a half
month
BTEC Level 1 Computing
This level is the basic level for involving in the computing
3 months
C & G Level 2 & Level 3
This level provides less re caping and more time learning
4 months
TASK 4
Report on evaluating the effectiveness and application of the interpersonal skills
Interpersonal skills are the skills that can be considered which are being used by us in our
daily lives. Whenever we communicate with each other, the way of interacting with the others
represents the interpersonal skills a person has. The communication may be between the two
persons or in a group as well. Any sort of interaction or communication, it includes a variety of
interpersonal skills. These skills may include listening, hearing, understanding the body language
of the other person, questioning etc. The interpersonal skills are associated with the emotional
ability of a person. The effectiveness of all these skills is very necessary as the person should
have a good listening power (Bullough and Taktak, 2015). It is because for a better
communication, listening is important as well. No one wants to interact with a person who does
not listen to the other person and keeps on talking. So, a person should have listening capacity so
that the other person can feel good enough while communicating with them. Interaction also acts
important because the person working in any place or in any organization if lacks in interacting
with each other, then it becomes difficult for them to survive in that environment. Also, it can
affect negative on the performance of the person towards any work or process (Hodgen,
McAlinden and Tomei, 2014). A well communication also helps in maintaining the confidence

level of a person, thus a person can stay focused and confident towards the work which can help
the company in achieving better and positive outcomes.
Interpersonal skills are natural, although they can be achieved by various other methods
such as joining some sessions etc., but they are natural in actual. They are often taken granted as
people do not consider the way in which they are communicating with others. Often people mis-
behave with others because of some aggression or tensions that are going on in their mind. So, it
is important to ensure that the communication is being done in a way that it is pleasurable to the
other. The people who have better interpersonal skills are able to work well in a team. It is becau
se it helps them to gain such capability and ability to work in a team, the way to interact with the
others and managing the relationships. The people having good interpersonal skills are able to int
eract well with the friends, family and customers as well., so they can help the person a lot in dea
ling with the situations. It depend that how much the person is aware of the activities going arou
nd. The inter personal skills consists of verbal, non verbal, listening, decision making and proble
m solving skills. Although it focuses on the communication skills and how the person interacts w
ith each other, along with it, the body language of a person also matters. One can get an idea fro
m the body language itself. The body language of a person tells much about what is going inside
the mind. Any one can master in the inter personal skills by considering some very important and
essential aspects. It starts with the self awareness. It means first the person should analyze their c
ommunication skills and the areas where they lack. After that only, the person can decide of deve
loping some specific activities so that their communication level can increase and be effective. A
n efficient communication can happen only when both the persons are interacting efficiently and
in a way that seems pleasurable. Along with these, it is important to collect the information as th
e person can develop this habit by reading the newspapers, surfing more internet etc. This can hel
p in making the person more effective and interactive.
Listening is equally important as well. It is because no one wants to communicate with a
person that does not listens. So, listening while communicating is very important. When the pers
on speaks and the other person listens, then the other person also want the first person to listen. L
istening and communication on both the ends is necessary which makes the communication effec
tive. Any one person lacking in it can cause the disruption of the interaction. Do not expecting an
ything from others is also an important interpersonal skill because people can never work accordi

ng to the expectation of others. They always do of their own. And it is also important to ensure th
at when expectations break, it becomes very tough for the person to deal with the situation, so it i
s better not to have any expectation from others. Facilitating skills are also considered as the inte
rpersonal skills. It means having a discussion with all the team member's and focus on the best so
lution that you can provide. While there is a team or a group, and all of them sit together, many d
ifferent ideas evolve out of their brains and then, discussing on all of that, one can reach to a fina
l conclusion about the best possible idea out of all. This is the difference between working in a te
am or as an individual. The interpersonal skills make the person able to work in the team and pro
vides all the required skills and abilities. So while working in a team, there is a huge number of t
he ideas and as an individual only, one single person can think of one or two ideas. So, interperso
nal skills are very helpful as they provides the spirit of working in a team. It also includes leaders
hip skills that the person should be effective enough to manage and control the management. It is
not easy to control all the employees and the processes but a leader is one who knows how to ma
nage and deal with the complex situations. Along with it, a leader knows various ways and meth
ods that can be used in case of some complex and complicated situations. AS many times, the co
mpany faces some complex situations such as the excess work load etc., in that cases, a leader m
ust be possessing some interpersonal skills so that they can use various ways to motivate the emp
loyees so that the company may not have to face any trouble. These interpersonal skills can help
the person inside and outside of the work place as well.
However, there has been various kinds of Interpersonal skills which are need to be
analyzed such as:
Computer Skills: In the current era there has been increasing trend of the use of various
technical equipment such as computer and the relevant gadgets. Hence, the use of such technical
tools is necessary in every filed such as manufacturing unit, hospitality sectors, medical units as
well as in the education purposes. As there has been a high demand of the digital technology and
computer skills make it easy for a person to stay digital. It helps in managing the various types of
situations so that the person can be able to compete with various types of skills related to the
computerization and its further benefits. Thus, it can be said that a person must have the
knowledge of operating such gadgets. However, such technologies the best and prompt medium
of making the effective communication in the public. Hence, it will be beneficial for the people
in gaining information as well as transferring their thoughts or reviews on such variations.

Hence, a person must know the use of making e-mails, Internet suffering, printing documents.
Hence, it will helpful for the industries in having completed work in the required period.
Planning and research: These kinds of skills and talent musty be acquired by the person
in context with developing the ability of making innovative changes in the business operations.
Thus, the changes must be known analyzing the organizational goals, fixing an adequate target as
well as motivating the workforce to make their valuable efforts. Thus, it is necessary that a
person must have the critical thinking which will reflect the ability of him in making te effective
business solution in any obstacles. Hence, it can be sadi that there is need to develop such kinds
of personality as well as evaluating the personal skills which in turn helpful for the organization
in budgetary decisions, generating ideas, preparing reports, planning and implementing events
and activities as well as facilitating the effective solutions.
Clerical and accounting skills: In order to evaluate or examine the effective accounting
control over thee industry a professional must have acquired the clerical skills such as they must
design the reports which contains the details relevant with the operational transaction in a period.
There will be requirements of the technical knowledge such as using the computer software like
data entry, spreadsheet and various application which are use d for making the financial reports.
Hence, the use of such technical gadgets will be beneficial for the business in gathering the
effective numbers of shareholders, investors or attracting the numbers of consumers. Hence, it
can be said tat a person who is conducting any industrial operations then he must adopt habit to
make record of each and every transaction s in the business. Hence, such activity helps the
business in making the effective decisions relevant with lowering down the costs or expenses
incurred in such operations tasks. Thus, it will also help the individual in making the effective
business solutions as well as strengthening the capital structure of the organization.
Managerial skills: In accordance with the managerial skills a person must havee
acquired capabilities in performing the operational or managerial tasks such as Budget making,
Recruiting the adequate numbers of employees for operational duties. Thus, in order to have the
talented and skilled employees a manager must seek the qualification of such individual and allot
them the duties which can easily be performed by them. Hence, there will be proper training and
educational classes which in turn helps workers in implementing their valuable efforts in
operational by considering the business objectives. On the other side, in order to know the

requirement of the workforce this is necessary for them to organize meetings, conferences and
seminars which in turn helpful for them in analyzing the obstacles or problems faced by the
professionals in every field or operational departments of the organization. However, it can be
said that a person must have acquired the managerial abilities which build him in making
decisions or generating ideas in any situation or in any field.
Moreover, it can be said that while manufacturing of a unit or producing the goods for the
business operations there is need to make the proper analysis of the requirements material, labor
and machine efforts in production process. Hence, it can be said that they must acquire the
knowledge to make the effective business solutions such as monitor utilization of such resources,
need of equipment, Material as well as facilitating infrastructural facilities. Hence, such analysis
will be helpful for business in generating the new ideas as well as motivate employees to present
their personal thoughts for performing such tasks.
Other basic skills: By considering the effective personal skills there can be use of
various methods in convincing the messages to one person to another such as Listening, Writing,
Peaking in public as well as developing the professionalism. Hence, it can be said that such skills
will be beneficial in developing a person;'s capacity to deal in every situation. Hence, the Written
communication can be based on forming letters, reports, templates etc. which in turn used to pas
the necessary information relevant with the business operations as well as any obstacles while
performing the tasks. Thus, such methods of modes of making the effective communication will
be helpful in every sector such as industrial, business activities, hospitality as well as health and
care sectors. On the other side in order to delver a message orally this can be needed that a
person must consists of having all the capacity to convince a person with his thoughts. Thus,
there can be requirement of the attractive personality and the strong voice command which in
turn helps the receiver in gaining the information in the same or adequate manners in which the
persons has delivered.
CONCLUSION
It can be concluded from the report that all the levels discuss are essential for dealing
with the computing and all its complexities along with the errors. Also, it is a hierarchal structure
of competing one level and achieving the other. So, the structure can prove helpful in the field of

computing. Also, the importance of interpersonal skills that are being used in the daily lives. It
also involves the various skills that are being considered in the interpersonal skills and these are
associated in our daily lives as well.

REFERENCES
Books and Journals
English, H. O. L. A. and et.al., 2016. English Language.
Kelly, S., 2017. Reforming BTECs: Applied General qualifications as a route to higher
education. Higher Education Policy Institute.
Bullough, T. and Taktak, D., 2015. Pathways to success in engineering degrees and careers.
Hodgen, J., McAlinden, M. and Tomei, A., 2014. Mathematical transitions.
Online
Time Management. 2017. [Online]. [Available through] :<
https://www.mindtools.com/pages/main/newMN_HTE.htm>.