Program Management Portfolio Assignment Report, University Name

This report provides a comprehensive analysis of program management, covering key aspects such as project versus program management, program initiation, stakeholder engagement, program governance, and program theory. It delves into the definitions, differences, and roles of program and project managers, emphasizing the importance of program initiation documents and stakeholder engagement planning. The report explores the program strike zone concept, discussing its advantages and disadvantages in program governance. It also highlights the importance of clear communication, effective decision-making, and alignment with organizational goals. The report uses examples to illustrate the concepts, providing a practical understanding of program management principles and practices.

Running head: PROGRAM MANAGEMENT PORTFOLIO
Program Management Portfolio Assignment
Student Name:
University Name:

1PROGRAM MANAGEMENT PORTFOLIO
Table of Contents
Portfolio Entry 1 – Project vs. Program...........................................................................................2
Definition of Project Management..............................................................................................2
Differences between project and program management.............................................................3
Differences between program and project manager....................................................................4
Portfolio Entry 2 – Program Initiation.............................................................................................4
Management of project initiated in Mega Security.....................................................................5
Portfolio Entry 3 – Program Stakeholder Engagement...................................................................6
The Stakeholder matrix................................................................................................................7
The Program Stakeholder identification......................................................................................7
The Stakeholder engagement planning........................................................................................7
The Stakeholder engagement.......................................................................................................8
Portfolio Entry 4 – Program Governance........................................................................................8
Advantages of the program strike zone concept..........................................................................9
Disadvantages of the program strike zone concept.....................................................................9
Benefit of the Program Strike Zone Concept..............................................................................9
Portfolio Entry 5 – Program Theory................................................................................................9
References......................................................................................................................................13

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3PROGRAM MANAGEMENT PORTFOLIO
Portfolio Entry 1 – Project vs. Program
Definition of Project Management
Program management is defined by Martinsuo (2013), as a style of associated tasks
assembled to be matched, dealt with in ways and administered to bring benefits separately.
Projects can constitute component of related capacity from the scope of the particular
assignments in only a program. The Project management could be the discipline of applying
recognized concepts, techniques and guidelines to take care of a task from conception through
completion. It is usually abbreviated as PM. Project administration oversees the preparing,
planning and implementing of a project. An activity is surely an undertaking with particular
begin and end parameters made to produce a defined outcome, just like a new computer system.
An activity is different from continuing processes, just like a governance program or
an advantage management program.
As stated by Mike Fritz, the program management director is relied upon to make a
common language that can be utilized through the whole association. He is a business pioneer,
which means that he is responsible for everyday business activities inside the association. The
program management director will probably know how to exactly speak with persons about them
in order to guarantee the agencies seeks its objectives. In Megatronic Organization, a program
manager will probably strategy and execute any products or company progress and guarantee so
it matches the boundaries requirements (Milosevic, Patanakul & Srivannaboon, 2010). This
clearly proposes or clarifies the roles and obligations required for a program director inside an
association. The approach that has been set out by Megatronic Organization is only a decent

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exercise of program organization required inside an association to help the organization of
assignments and sub undertakings in only an organization.
Differences between project and program management
The roles and obligations of program and project manager change from one business to
some other one. There are a few unmistakable component (special) between similarly degrees in
an organization.
Task can be depicted in a lot of angles. Beringer, Jonas and Kock (2013), depicts it as a
transitory undertaking attempted to make an unmistakable thing or administration. Project
comprises of the following:
 Cycle of responsibilities
 Spell out deliverables and outcomes
 Establish first, conclusion, routine, and strategy
 Prepare finances
 Allocating certain assets to the work
 Defining the proper strategy
Program might be portrayed as material which brings an outstanding volume of
execution. In a program, there is a collection of specific tasks or projects particularly with a
deliverable a material of its usefulness. Program includes the accompanying:
 A deliverable or single thing
 Numerous items or deliverables
 Its reliably focus on the association targets and cost of providing it.

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 Assistance administration
Differences between program and project manager
The program managers are mainly involved with management of portfolios and they are
more targeted towards context. Their main focus is on achieving of strategic goals and
transaction related business strategies as well as objectives.
Project managers are mainly associated with managing of projects and handling of risk
management. They also focus on dealing with requirements of the project.
Portfolio Entry 2 – Program Initiation
In accordance to Turner (2016), a program is described as a type of related jobs, design
activities and sub-programs which are thought of to be composed and kept up in a way that
might be helpful separately. The basic proposals for James is as the program manager associated
with Mega Security is that he should have top to bottom comprehension of how this system and
test are kept up together to deliver shared advantage to the organization. For James to accomplish
the organization's destinations and points, he needs to comprehend the undertaking start program
to be on the cutting edge to direct up the program and guarantee it is fruitful.
Depending on the organization requirement James probably will discover the Early Birds
Limited since they fit in with what the law states, they do not have cost of execution, they are
anything but difficult to degree their utilization and they have organization association and help
transactions. In any case, he is required to develop a document for project initiation, which will
help in understanding the level of organizing and bring all the direction required to empower the
utilization of the endeavor and to drive forward through that there is correspondence with the
stakeholders of the project. James can give everyone access the Mega Security Company realize

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the point of the project and where it will be with the help of an in depth project initiation
document.
In the Project Initiation Document of Mega Security, the following should have been
included:
 The assignment ought to be unmistakably clarified having its scope
 The task ought to be sensible
 James should secure funds for commencing the task
 The capacities and obligations of other participants in the project ought to be
obviously clarified
 There should be proficient correspondence and arrangement of information which
are exceptionally powerful and gainful to guarantee the fruitful execution of the
assignment
Management of project initiated in Mega Security
The Project Initiation Document is truly a plan to control the test, dispense clear purpose
behind the project, its destinations along with organizing and managing of project (Stettina &
Horz, 2015). This assistance each staff inside the organization to determine progress of project
from first to final stage.
The aggregate number of detail in the document for Project Initiation must be adequate
for the administration of Mega Security Company to discover the required project direction and
to execute the required idea, the complete practicality of the project goals and plan. This report is
fortified by various document for planning that are not basic to be required at time of preparing
Project Initiation Document.

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It is advised to essentially have a small business event for controlling that challenge
successfully combined with following factors:
Advantages: What are the benefits of that challenge in the entire business target?
Alternatives: What other available possibilities may be moved out in developing that
challenge development?
Cost and Timescale: There should an obvious break down of the challenge charges as
well as related fund to execute the project.
Cost/Benefit analysis: This method helps in balancing the expectations of project with
respect to lifecycle of a project.
Portfolio Entry 3 – Program Stakeholder Engagement
Nicholas and Steyn (2017), defines Stakeholder theory as particular way of offer and
identify stakeholders, based on the created idea of stakeholder. The absolute best decision of the
Executive group ought to be to first comprehend the idea of stakeholder engagement and figured
out how to control their stakeholders so as with the end goal for them to acquire their targets and
also objectives. In a program, stakeholder connote every one of the individuals who connect,
similar to any threats stakeholders ought to be distinguished, classified, followed and examined.
Stakeholder could be focal or outside to this program and they could impact this framework both
completely and adversely. In this manner, it is moderately electronic for project supervisors to
control stakeholders closely.
Stakeholder engagement could be alluded to as essential and sideways strategy for
communication including the projects pioneers and the group in addition to the stakeholders

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encourages engagements in basically any program is constantly chosen by various parts in the
project and program groups. The various methods of engaging stakeholders are listed as below:
The Stakeholder matrix
High power having large interest – They are the kind of stakeholders who require to
thoroughly be locked in to guarantee their vitality are bigger and should unquestionably be
fulfilled.
High power having low interest – There is a need positively to sufficiently set perform to
enable them to be held fulfilled.
Minimal Power having large interest – They are type of the general population that must
be educated acceptably and incessant correspondence with them are urged to lessen problems or
issues that may emerge because of program administration (Teller, 2013). These type of
stakeholders are people may more often than not be useful with part of a program or project.
Insignificant power having low interest – These individuals must be checked however do
not exhaust them with extortionate correspondence.
The Program Stakeholder identification
In General Public Hospital, there is an enrolment of stakeholder made for the
administration to examine their stakeholder, their drives and qualities to affect the result of this
framework and help it. For instance, payroll team is classified to be the group having high power
as well as high interest, thusly they must be totally utilized with better work to fulfill this
framework needs (Rothman, 2016). While the focus party are related to expansive enthusiasm
with insignificant vitality inside this framework, thusly they must be sufficiently instructed and

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talk with the end goal for them to guarantee that a number imperative issues can be discovered to
be emerging in the association.
The Stakeholder engagement planning
In context to the particular case of General Public Hospital, their review meeting sets out
many of the plan for managing stakeholders. The engagement of stakeholders is frequently done
throughout the entire period of program for ensuring that their cultures as well as expectation of
the organization are delivered and tracked as per aim of the program.
The Stakeholder engagement
The Executive team of General Public Hospital are answerable for making proper
decisions inside the company. They should have reasonable facts so that program manager can
aid administration in the company and also to be sure the company work out ahead, and this
program targets tend to be met.
Portfolio Entry 4 – Program Governance
Program governance will be a method as well as program that is a program get used to
check, assess as well as offer the corporation doing the job of the sponsors. Program governance
will be sessions as well as sessions expressed by the audience provides to be certain it truly is
program will likely be managed successfully as well as consistently. It is reached throughout
the actions relating to right managing on the subject of final decision making.
The Program Strike Zone features a power tool that will involves any manage examine
constraints regarding individual important accomplishment problem from the program. The tool
is utilized to track the progress of the association accomplishment to guarantee they are

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according to goals and objectives of the association, without fundamental contribution of the
vital administration group.
Merits of program strike zone
 With the Program Strike Zone, they empower awesome methods for association on
design goals, targets, and quality for the span of this framework life period from
design start through this framework conclusion.
 This program strike zone had something that will be utilized to control and
concentrate on the group considerations on the virtual arrangement situations
 Also in this Program Strike Zone, there are given conditions which are plainly
specified, reasonably to assess and be comprehended in administration of this
framework inside the association.
Demerits of program strike zone
 In program strike zone, support was required to be a la mode to mirror the steady
program targets, desires and electronic program issues
 Program strike zone, it unquestionably was imperative to target or limit the
considerations of the administration chamber or the legislature.
Benefit of Program Strike Zone
The official and plan supervisors utilized that plan to control their arrangement easily,
they support the program by clearly laying out a viably detailed and perceived contract of so
exactly how to they will regulate the program and screen its accomplishment and objectives. The
program boss is mindful of building up the program vision fixated on essential factor
accomplishment through utilization of program strike zone idea (Kaiser, El Arbi & Ahlemann,

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2015). The enterprise objectives and targets are adjusted close by the key vision to figure out
how to ensure smooth obligation of reference operation and potential operation.
The program strike zone ensure a specialized strategy is particular and offered to
encourage smooth working of business activities from design supervisors and diverse partners
inside the venture (Turner, 2016). This advance streamlining of business vision, vision and
destinations are met in only a stipulated time period and beyond any doubt it decrease the
expenses relate sincerely to pointless correspondence. As far as possible perceived by the official
administration was a method for collaborating the general arrangement advance and
accomplishment and to manage issue related with the program all through the process of
program lifecycle.
Portfolio Entry 5 – Program Theory
As indicated by Martinelli and Milosevic (2016), a procedure thought is characterized
concerning how it clarifies the treatment between a program, a methodology and a policy is
recognized to build a change of the outcomes that may result into particular effects. A fabulous
arrangement thought by and large copies the foundation of innovativeness happening in laps. For
example, various applications have a points of changing particular type of conduct. In spite of,
the occasions of particular results that need to happen first. Individual reliably change their
conduct after first adapting some new information, making another capacity, or changing their
point of view about something.
In real administration, it is extremely hard to separate between the program and project,
since it is basically comparative in controlling both the program and task. There are some
difference between project and program as provided below: