PRJM6005 Assignment 2: Benefits Realisation Plan for WA Schools PPP

This report presents a Benefits Realisation Plan for the WA Schools Public Private Partnership (PPP) Project, developed as part of a Program and Portfolio Management assignment (PRJM6005) at Curtin University. The plan outlines the project's assumptions, problem statement, and the benefits to be achieved, including ecological sustainability, improved design, and a safer environment. The report details Key Performance Indicators (KPIs) for each benefit, sources for verification, responsible persons for assessment, and potential risks that could prevent the strategic objectives from being realized. It covers three projects: the construction of four primary schools, three secondary schools, and the second stage of the Harrisdale secondary school, each with its own set of benefits and associated risks. The report also includes a bibliography referencing relevant documents from the Government of Western Australia and the Western Australian Auditor General.

PROJECT MANAGEMENT PROGRAM
Program and Portfolio Management (PRJM 6005) Assignment 2 Template
BENEFITS REALISATON PLAN TEMPLATE
Program Title:
WA Schools Public Private Partnership Project
Assumptions:
 Complete the project plan in scheduled timeline
 Open the primary and secondary schools by 2017 and 2023 respectively
 Complete the project in estimated budget
 Achieve both time as well as cost effectiveness into delivery of the program throughout economics of scale
 Meet with the project scope to design and develop the school
Problem or Opportunity Statement:
 Maximize the opportunity for the ecological sustainability initiatives which are taken throughout the operational phase
 Incorporate of sustainability into designing the facilities of the school
 Healthy and safer business environment for the users
 Higher quality of design as well as construction related outcomes
 Following flexible construction methodologies for innovative work
Benefits to be Achieved KPI for the Benefit KPI – Source for Verification Responsible Person for
assessing the Benefit
Risks that could prevent the
Benefit from being realised
(2 to 3 risks per benefit)
Strategic Objectives Supported
by this Benefit
Project 1
Project Name: Four primary schools construction
©CURTIN UNIVERSITY
SCHOOL OF DESIGN AND THE BUILT ENVIRONMENT
1

PROJECT MANAGEMENT PROGRAM
Program and Portfolio Management (PRJM 6005) Assignment 2 Template
Benefits to be Achieved KPI for the Benefit KPI – Source for Verification Responsible Person for
assessing the Benefit
Risks that could prevent the
Benefit from being realised
(2 to 3 risks per benefit)
Strategic Objectives Supported
by this Benefit
Extraction of competitive
market as well as tender prices
Return on investment  Feedback from the
beneficiaries
 Report from the
centre activities
 Monitoring reports
 Tender documents
Market Researcher  Lack of research on
the operating
market
 High tender costs
for the project
 Lack of knowledge
to work on the
construction site
Gaining of 10% profit from
the construction work of the
school.
Finance in the procurement
processes
Cost of managing processes  Reports from the
procurement manager
 Media coverage
 Reports from the
centre activities
 Monitoring of the
procurement reports
Financial Officer  Lack of financial
resources into the
plan
 Lack of
procurement items
Proper finance management
plan is required for the project
work.
Minimization of asset
deterioration
Asset management  Asset management
report
 Federation reports
 Project plan reports
Project Manager  Lack of skills as
well as knowledge
to manage the
project assets
 Improper asset
management
Proper managing of the
project assets to meet with a
market share of 10%.
©CURTIN UNIVERSITY
SCHOOL OF DESIGN AND THE BUILT ENVIRONMENT
2

PROJECT MANAGEMENT PROGRAM
Program and Portfolio Management (PRJM 6005) Assignment 2 Template
Benefits to be Achieved KPI for the Benefit KPI – Source for Verification Responsible Person for
assessing the Benefit
Risks that could prevent the
Benefit from being realised
(2 to 3 risks per benefit)
Strategic Objectives Supported
by this Benefit
Project 2
Project Name: Three secondary schools construction
Tracking records to achieve
delivery on the time
Percentage of the tasks
completed
 Feedback from the
beneficiaries
 Report from the
centre activities
 Monitoring reports
 Tender documents
Project Manager  The project plan is
behind the schedule
 Lack of planning
 On time delivery of
the project is not
done
Completion of the project plan
by 100% within scheduled
time which is scheduled by
the project manager.
Effective structure for
transferring of construction
Resource utilization  Implementation
reports
 Signed agreements
 Monitoring reports
Construction Manager  Improper
organizational
structure
 Lack of project
management
 Not using project
management
approaches
Construction management is
done properly so that all
works are completed on time.
Managing risks to the facilities
management
Risk management  Local businesses and
government
Risk Manager  Improper
management of the
operational
All the risks are to be done so
that all the project facilities
©CURTIN UNIVERSITY
SCHOOL OF DESIGN AND THE BUILT ENVIRONMENT
3

PROJECT MANAGEMENT PROGRAM
Program and Portfolio Management (PRJM 6005) Assignment 2 Template
Benefits to be Achieved KPI for the Benefit KPI – Source for Verification Responsible Person for
assessing the Benefit
Risks that could prevent the
Benefit from being realised
(2 to 3 risks per benefit)
Strategic Objectives Supported
by this Benefit
 International
organizations
 Monitoring reports
 Feedback from the
beneficiaries
 Business reports
facilities
 Construction
management is not
proper.
 Lack of managing
the project
are done.
Project 3
Project Name: Second stage of the Harrisdale secondary school
Ensure robust maintenance
regime
Lead flow  Reports from the
procurement manager
 Media coverage
 Reports from the
centre activities
 Monitoring of the
procurement reports
Project Manager  Improper
construction
maintenance
 Lack of
construction
equipments
 Failure of the
machineries
Achieving a market share of
10%
Design, construct as well as
finance of the project plan
Qualified opportunity rate  Feedback from the
beneficiaries
 Report from the
Design and Construction
Manager
 Lack of design of
the construction
project
All the design as well as
construction works are to be
done accurately.
©CURTIN UNIVERSITY
SCHOOL OF DESIGN AND THE BUILT ENVIRONMENT
4

PROJECT MANAGEMENT PROGRAM
Program and Portfolio Management (PRJM 6005) Assignment 2 Template
Benefits to be Achieved KPI for the Benefit KPI – Source for Verification Responsible Person for
assessing the Benefit
Risks that could prevent the
Benefit from being realised
(2 to 3 risks per benefit)
Strategic Objectives Supported
by this Benefit
centre activities
 Monitoring reports
 Tender documents
 Lack of skills and
knowledge
 Lack of skills in the
construction
management
Incentive to achieve timeframes
of the construction
Total sales volume  Reports from the
procurement manager
 Media coverage
 Reports from the
centre activities
 Monitoring of the
procurement reports
Construction Manager  Lack of incentives
provided to the
project staffs
 Lack of timeframes
Proper management of the
incentives of the project staffs
©CURTIN UNIVERSITY
SCHOOL OF DESIGN AND THE BUILT ENVIRONMENT
5

PROJECT MANAGEMENT PROGRAM
Program and Portfolio Management (PRJM 6005) Assignment 2 Template
Bibliography
WA Schools Public Private Partnership Project. Government of Western Australia, 2016.
Western Australian Auditor General (OAG). WA Schools Public Private Partnership Project. Perth, West Australia: OAG, 2018.
©CURTIN UNIVERSITY
SCHOOL OF DESIGN AND THE BUILT ENVIRONMENT
6