Program and Portfolio Management Information System Analysis Report

This project is a comprehensive analysis of a program and portfolio management information system (PPPM), based on weekly portfolio submissions. The project explores the significance of systems thinking in PPPM, examining its applications and advantages in project realization. It delves into various topics, including systems thinking tools, systems engineering concepts, and the importance of selecting appropriate project management application systems. The project also discusses how these systems facilitate effective knowledge management, decision-making, performance monitoring, and change management within projects, particularly in infrastructure and resource industries. The student provides summaries of their learning outcomes from each week's portfolio, supported by evidence and practical examples, culminating in a discussion of contemporary developments in the use of PM application systems. The assignment addresses the relevance of these concepts to real-world scenarios and provides insights into how project managers can organize projects, mitigate problems, and improve project outcomes. The assignment is a reflection of the student's understanding of the course material and its practical application in project management.

Running head: PROGRAM AND PORTFOLIO MANAGEMENT
Program and portfolio management information system
Name of the Student:
Name of the University:

1PROGRAM AND PORTFOLIO MANAGEMENT
Table of Contents
1. Introduction and summary of outcomes......................................................................................3
2. Itemize each learning outcome....................................................................................................3
a. LO1..........................................................................................................................................3
i. Summary...............................................................................................................................3
ii. Evidence..............................................................................................................................4
b. LO2..........................................................................................................................................4
i. Summary...............................................................................................................................4
ii. Evidence..................................................................................................................................4
c. LO3..........................................................................................................................................5
i. Summary...............................................................................................................................5
ii. Evidence..............................................................................................................................5
d. LO4..........................................................................................................................................5
i. Summary...............................................................................................................................5
ii. Evidence..............................................................................................................................6
e. LO5..........................................................................................................................................6
i. Summary...............................................................................................................................6
ii. Evidence..............................................................................................................................6
f. LO6...........................................................................................................................................7
i. Summary...............................................................................................................................7
ii. Evidence..............................................................................................................................7
g. LO7..........................................................................................................................................8
i. Summary...............................................................................................................................8
ii. Evidence..............................................................................................................................8
h. LO8..........................................................................................................................................8
i. Summary...............................................................................................................................8
ii. Evidence..............................................................................................................................9
i. LO9...........................................................................................................................................9
i. Summary...............................................................................................................................9
ii. Evidence............................................................................................................................10
j. LO10.......................................................................................................................................10
i. Summary.............................................................................................................................10

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ii. Evidence............................................................................................................................10
3. Discussion and conclusion.........................................................................................................11
4. References..................................................................................................................................12
5. Appendix of the weeks..............................................................................................................14
a. Portfolio for week 1: Explain the relevance of systems thinking to PM...............................14
b. Portfolio for week 2: Identify different systems thinking tools and techniques to aid project
managers solve project problems...............................................................................................15
c. Portfolio for week 3: Assess the relevance of systems engineering to project cases.............16
d. Portfolio for week 4: Describe how systems engineering concepts and methodologies can
help a project manager organise a project.................................................................................18
e. Portfolio for week 5: Explain the importance of appropriate selection of Project
Management (PM) application systems in regards to project realisation..................................19
f. Portfolio for week 6: Describe how the use of PM application system can lead to effective
PM knowledge management and decision making...................................................................20
g. Portfolio for week 7: Compare and contrast the advantages and disadvantages of different
manual and electronic PPPM application systems within each PPPM knowledge area over the
life cycle of a project.................................................................................................................22
h. Portfolio for week 8: Identify how PM application systems can assist project managers to
monitor performance and manage changes within the project..................................................23
i. Portfolio for week 9: Propose appropriate PM application systems to support successful
project execution in the infrastructure and resource industries.................................................25
j. Portfolio for week 10: Discuss contemporary developments in the use of PM application
systems.......................................................................................................................................26

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1. Introduction and summary of outcomes
The paper is based on analyzing weekly portfolio which explains the significance of the
system thinking to the development, program as well as portfolio management (PPPM). These
paper summaries the outcomes of ten weekly portfolios based on learning from the weekly
project study as well as experience prior to the unit readings. The summary of the outcomes is
related to explanation of the project management approaches in addition to system thinking in
regards to the project realization.
2. Itemize each learning outcome
a. LO1
i. Summary
The week 1 paper is reflected on roles as well as application of the system thinking with
relevance of PPPM. In this paper, there are three dissimilar categories of the system applications
are being complicated like closed, open as well as extended system. In this paper, the systems
which are based on the cloud are being used into the big business points. The open system is
used so that it can react with the business environment. This study has elaborated dissimilarity
among the project as well as product management (Kerzner & Kerzner, 2017). The product
manager can maintain the completion time and budget so that the project can get success. The
complex projects can require managerial leaders those can understand requirements of each other
as well as work in proper way.

4PROGRAM AND PORTFOLIO MANAGEMENT
ii. Evidence
From this week portfolio, I learned about the application which is served by various
system and system thinking along with relevance of the program, project and portfolio
management (Fleming & Koppelman, 2016). The system is termed as collection of various sub-
systems such as closed, open in addition to extended system where the objects are being
organized efficiently.
b. LO2
i. Summary
This week 2 unit is summarized to identify various tools as well as systems associated to
system thinking to aid the project manager for solving the project related problems. This unit
summarizes role of the system engineering as well as its respective approaches by mans of
various procedures related to the system thinking. The system production is being developed
through combining different project management practices (Mailloux et al., 2015). The project
manager is responsible to use as well as apply project management practices so that it helps to
solve the complex project problems.
ii. Evidence
From week 2 study, it is seen that the system thinking tools which are considered into the
project are brainstorming, procedures related to the thinking on structural based in addition to
self-motivated thinking. The system thinking is used to analyze relation among the project
management as well as system thinking. In order to define scope of the project plan, PMBoK
approaches are used which will formulate the critical project related activities.

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c. LO3
i. Summary
From the study of week 3 studies, it is based on assessing significance of the system
business to the assignment belongings. From this study, there is identification of system
classifications so that the system is being classified based on structures, control of humans, social
as well as family. The project stakeholders are responsible in this case to drive the engineered
systems. In this week study, the reader comes to know about dissimilarity among the system
science as well as system thinking (Hornstein, 2015). In this paper, the concept of system
thinking is not executed until the concept of system as well as its principles is not discussed.
ii. Evidence
The system lifecycles processes are discussed in this week study so that various
approaches are taken into considerations. The project life cycle approaches which are discussed
in this paper are agreement processes, technical processes and others. Based on the project time
as well as budget, the degrees of risks are measured in this work. In order to minimize the risks,
it is required to identify the risks and control it.
d. LO4
i. Summary
This week 4 portfolio summarizes how the system engineering concepts as well as
methods are helping the plan manager to classify the effort efficiently. In this unit, there is
identification of various types of system like situational, respondents as well as system assets.
For controlling over the application, the system engineering concepts plus methods are taken
(Svejvig & Andersen, 2015). I leaned that in order to recognize the troubles, difficulties are

6PROGRAM AND PORTFOLIO MANAGEMENT
needed to analyze role of the project manager. System level solutions are taken into
consideration to understand business problems as well as benefits.
ii. Evidence
I learned that there are two stages which are taken to execute the project such as
verification, validation. In the assigned project budget as well as timeline, verification is required
to ensure that the project elements are taken to meet with client’s requirements. The system is
validated to check if the client’s requirements as well as their expectations are meeting or not.
The study is associated with concurrent engineering where the project faces issues like extreme
overlapping of system, extreme escalation and unexpected problems (Schwalbe, 2015). Those
are caused due to overrunning of the project cost as well as delay in the project activities.
e. LO5
i. Summary
This week 5 portfolio summarizes importance of selecting application systems related to
managing the project with regards to the development realization. Into the application system for
management of project, the activities are associated to approval of the venture, initiation of
development, project planning, scheduling, executing, monitoring as well as controlling of the
project related issues (Svejvig & Andersen, 2015). In this unit, there is discussion of enterprise
resource planning (ERP) with features of finance, human resource, project management,
accounting and others. I also learned dissimilarity among the stakeholders as well as value based
customers.

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ii. Evidence
In the class lecture, there is identification of applications plus benefits of enterprise
resource planning into the business operations. The system is consisted knowledge areas related
to instance as well as financial plan. Organizational decision making is necessary to obtain
correct decisions regards to the project activities which are taken to solve the business related
problems so that the project can get success. ERP system is used as an application system for
increasing efficiency of business (Larson & Gray, 2017). The asset management system of IBM
is discussed into the lecture of class to better understand the unit concepts.
f. LO6
i. Summary
This week 6 portfolio summarizes how usage of application system for managing the
project is effective for the knowledge management into the development manageement as well as
conclusion making. The project manager as well as project team members use to lead the work
for making effective project related decisions (Kerzner & Kerzner, 2017). By proper decision
making, the project related risks are resolved so that the project can get success. Throughout this
verification method, the project manager can detect as well as recognize the problems oriented to
the project suppliers. The application of testing is conducted by project associates so that they
can test the system (Larson & Gray, 2017). Two of the testing is conducted on the system such as
black box testing and white box testing.
ii. Evidence
In this unit, there is discussion of development of system, maintenance of system,
operation of system as well as logistics. Into the transition system, there are various activities

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which are taken into consideration such as installation, integration as well as verification in
addition to acceptance testing (Reynolds et al., 2018). The knowledge management areas are
taken into consideration for dealing with the system engineering.
g. LO7
i. Summary
This week 7 portfolio is based on contrasting as well as contrasting advantages of a
variety of manual in addition to electronic systems into PPPM knowledge area. From this study,
there is identification of end process as well as enabled the products. Before development of the
product, the project manager as well as product developer can identify effects of global
economy, creating a market segment plus needs of the technology development (Hornstein,
2015). In order to implement the product service system, it is required to collaborate science,
engineering plus enterprises.
ii. Evidence
It is evidenced that there are various technology services which are required to drive the
information, customer centric, added the business value as well as e-commerce oriented. There is
identification of various processes into the service level agreement so that there is evolution of
the services. In order to achieve the requirements of the customers, the service systems are
required (Ahmed & Anantatmula, 2017). There are various types of the program which are
studied to get idea of the portfolio risk management.

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h. LO8
i. Summary
This week 8 portfolio is based to identify how the application system is assisted the
project manager to examine presentation as well as deal with modifications related to the project.
This study is based on conducting as well as governing the project towards the primary
objectives. The project manager can recognize the application of project management. In order to
control over the performance of manager, application of project management is required. The
project manager should keep their concern on project knowledge areas such as managing
announcement, monetary, source, threat, scope, timetable as well as quality. The activities
related to communication process are distribution, retrieval of the project related information and
collection of project related data (Dora & Dubey, 2015). There are various communication
programs which are taken into consideration included project performance reporting as well as
planning of project communication.
ii. Evidence
I learned that communication can help to review the project as well as stakeholder
performance so that there is proper implementation of project management plan. The issues such
as cost allocation, overrun of the resources and time over allocation are resolved through the
communication methods. The application of program integration is helped to coordinate various
program activities throughout entire project life cycle (Ibrahim, Johar, & Rahman, 2018). By
development of work breakdown structure, the project manager manages the project time.

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i. LO9
i. Summary
This week 9 portfolio summarizes the development management systems for supporting
the finishing of the mission into the infrastructure as well as resource industry. I learned about
details of the software development life cycle for delivering the software products by the project
manager by following various software methodologies such as waterfall, scrum, iterative and
agile methods (Tani, Papaluca, & Sasso, 2018). The project manager has chosen accurate
software development methods for performing the project work. There is identification of system
improvement features so that all the project activities are conducted into the execution stage.
ii. Evidence
In order to get success into the project, it is required that the organizational behaviour of
the individuals is proper as the performance of organization is based on individual’s performance
and contribution of the associates of project. There is completed portfolio management is
discussed in the class lecture. In the study, there is identification of system development lifecycle
phases such as conception design and initiation phase.
j. LO10
i. Summary
In week 10 unit, there is summarization of contemporary development in using the
project management application system. There is identification of differences among the project
management body of knowledge as well as system engineering body of knowledge so that the
nature of project life cycle is identified. There are two application systems which are discussed
such as manual as well as electronic. PPPM builds maturity performance of the project work is

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that the project team members can meet with its project objectives as well as requirements
(Hornstein, 2015). The project sponsor’s role is to make investment for designing as well as
evaluating the project.
ii. Evidence
The application of information system is determined there are there is an increase in
informational rate as well as employees. The management of the business related data is a
challenge for the organization from perspectives of the project management. The data are
required to be managed manually and also electronically.
3. Discussion and conclusion
The weekly portfolios are helped me to get in-sight information of the real project
management project with the complexities into the project work. The system thinking is such a
way where the issues are faced to manage project so that there is reduction of project risks due to
get successful project management areas. Success into the project is based on whether the project
can meet with its schedule timelines which are outcomes of the project work. The portfolios are
consolidated to provide overview of learning outcomes of ten weekly courses along with
experiences which are learned from the course work.