PROJ586 - Cloud Software Project: Communication & Budget Plan

This document presents a communication plan and budget analysis for a cloud-based software development project. The communication plan outlines verbal and written communication strategies, including status meetings, budget discussions, training updates, and risk mitigation. It specifies the frequency, location, owner, and attendees for each type of meeting, as well as the methods, senders, and receivers for written communication. The budget analysis details the estimated costs for each project phase, including initiation, planning, and execution, emphasizing the importance of completing activities within the allocated budget. A Gantt chart illustrates the project schedule and critical path, highlighting the importance of adhering to timelines for successful project completion. This report provides a comprehensive overview of the project's communication and financial aspects, crucial for effective project management.

Running head: PROJECT MANAGEMENT
Topic- Development of Cloud Based Software for Accounting Professionals
Name of the Student
Name of the University
Author’s Note

Running head: PROJECT MANAGEMENT
1. Meeting Agenda
What When Where Description Owner Attendees
Status meeting Twice in a week Conference
hall
The status meeting is mainly
arranged by the project manager
in order to get proper information
about the status of project
completion. It is quite important
to have proper information about
project status in order to ensure
that the project is on the right
track and will be completed
within the estimated budget as
well as time of the project.
Project manager Team members of
the project
Meeting on the
needed budget of
the project
Once in a month Conference
hall
Proper meeting by the project
team members must be arranged
in order to analyze the required
budget by the team members of
the project in order to complete
the project on proper time. It is
quite important to meet the
requirements of the budget in
order to complete the project
Financial
manager
Team members of
the project

1
PROJECT MANAGEMENT
successfully.
Meeting on the
requirement of
training
Once in week Conference
hall
Proper meeting must be
arranged by the team leaders of
the project in order to provide
information to the project
manager about the need of
training for the team members in
order to execute the project
successfully within proper time
and budget
Team leaders Project manager
Meetings for
mitigating risks of
the project
Once in a week Conference
hall
Once in a week, proper meeting
must be arranged by the project
managers in order to get roper
information from the team
leaders about the risks as well ad
challenges that they face while
progressing with the project in
order to take proper steps so that
the risks as well as challenges
associated with the project can
easily resolved.
Project
managers
Team members of
the project
Meeting on the
needs and
Once in a week Conference
hall
The resource manager of the
project arranges meeting with the
Resource
manager of the
Team leaders of
the project

2
PROJECT MANAGEMENT
requirement of the
project
supervisor of the project in order
to get proper information about
the resources that are generally
needed in order to complete the
project within the estimated time.
Proper analysis of requirement is
also necessary for delivering the
project with appropriate quality
within proper time in order to
achieve the objectives as well as
goals of the company.
project
Meeting on the
project performance
Once in a week Conference
hall
It is very much important for the
project managers to arrange
meeting in order to get
information about the project
performance. Proper
Information about the project
performance is required for
ensuring that the project is
performing well and as a result
the goals as well as objectives of
the project can be easily
achieved. It is identified that the
Project manager Team members of
the project.

3
PROJECT MANAGEMENT
meeting on the performance is
also arranged in order to track
that the project team members
are properly performing.
Meeting for
analyzing that the
project is
progressing as per
the schedule
Once or twice in a
week
Conference
hall
The project managers arranges
meeting in order to get
information that whether the
members of the project are
progressing as per the schedule
or not. It is quite important for
them to complete the project
activities as per the schedule so
that the entire project will be
completed within the estimated
time and budget. Utilizing proper
project schedule also assists in
completing the project
successfully for achieving the
objectives as well as goals of the
project.
Project
managers
Team members of
the project

4
PROJECT MANAGEMENT
2. Communication Plan
The communication plan for the development of Cloud Based Software for Accounting Professionals is provided below:
VERBAL COMMUNICATION
WHAT WHEN WHERE OWNER ATTENDEES
Status meeting Twice in a week Conference hall Project manager Team members of the project
Project budget Once in a month Conference hall Financial manager Team members of the project
Communication on training Once in week Conference hall Team leaders Project manager
Mitigating project risk Once in a week Conference hall Project managers Team members of the project
Needs of the project Once in a week Conference hall Resource manager
of the project
Team leaders of the project
Project performance Once in a week Conference hall Project manager Team members of the project.
WRITTEN COMMUNICATION
WHAT DUE WHEN METHOD OF
DELIVERY
SENDER RECEIVER
Project progress report
to project manager
Weekly Email Team members of the
project
Project manager
Status of the project Team members of the
project
Project manager

5
PROJECT MANAGEMENT
Update about the
project schedule
Twice in a week Updating project
progress then e-mails it.
Tem members of the
project
The schedule owner of the
project who engages in
updating the schedule of the
project.
Update on the project
risks
Once in a month Email, audio and video
conference
Team members of the
project
Risk analyst
Update on the budget of
the project
Once in a week Email The team leaders of
the project
Financial managers of the
project
Update on required
resources
Weekly basis Email, conference Team members of the
project
Project manager
Update on training
requirement
Monthly basis Email Team members of the
project
Project managers

Running head: PROJECT MANAGEMENT
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