PROJ6016 Project Management Capstone: Status Report Analysis

This document presents a comprehensive project status report for a warehouse construction project undertaken as part of the PROJ6016 Project Management Capstone course. The report includes a detailed activity log outlining daily tasks, starting and finishing times, and total time spent on various activities such as opening prayers, employee registration, delegation of duties, and execution of work. The project status report provides an overview of the project's progress, including a summary of the project's scope, budget, and timeline. The report details the project concept, description, documentation, and team organization, including the project manager, assistant project manager, and other key roles. The document also addresses project milestones, risks, challenges, and mitigation strategies, offering insights into the project's financial aspects, legal consents, and execution phases. The report highlights key areas such as employee punctuality and satisfaction, along with issues like funding support and potential project delays. The project manager will be on leave for two days and all concerns regarding the project should be channeled to John the assistant project manager.

Running head: TWO – STATUS REPORT 1
First Name
Last Name
Institution

TWO – STATUS REPORT 2
Activity log
Activity log in project management is defined as diary or a job activity log ( Austin, 2018). This means
that an activity log I s a record that shows how you spend the time in a particular project. On the same, it
shows how time is used; either how it’s misused or saved on different activities of project management.
When time is wasted during the project activities, the project manage can always work in reducing and
eliminating the wastage for an effective and efficient flow of activities (Ansah et al., 2016). Activity log
shows a track of ever project manage med by the project manager.
Activity log for a project
Proposed project title
Warehouse
construction project at
ABC School
Activity
Planned or
unplanned
Starting
time
Finishing
time
Total time
spent Remarks
Opening prayers Planned 7:30 AM 7:35 AM 5 min
Done well-no
improvement
needed
Register for the employees Planned 7:35 AM 7:50 AM 15 min okay
Delegation of duties planned 7:50 AM
8:0
5am 15min okay
Replacement of the
absentees
unplanned 8:30 AM 8:45a
m
15min confirm
absentees

TWO – STATUS REPORT 3
before the
work
Execution of work planned 9:00am 5:00pm 7 hours okay
Evening briefing planned 5:30pm 5:45pm 15 min necessary
Project status report
Project status reports can be defined as updates that show how a project manager is progressing with his
project (Turner, 2016). This means the status report for a project answers the question that other
stakeholders and shareholders may be asking. These reports are prepared concisely and they contain very
high level information regarding a project. This means they don’t include all the project information but
the summary of the main points of interest in the project. Aforementioned, the project shareholders are
kept in loop of what is happening on the project.
March 24th 2020 -Construction of a warehouse in ABC school
The project status report is on track on all the activities that are done in the site of construction.
Summary of the project
The project on the construction of a warehouse in ABC school will be done using the proposed budget
and within the agreed timeline between the shareholders and the project manager. The project manager
and the project shareholders are still teaming up to ensure that the project is complete within the deadline
to forestall delays that may be experienced due to winter season (Kerzner, 2017).The maximum number
of months required to have t completed is one and half months with no increase of budget of $500,000.the
budget is being reviewed on a daily basis by the project stakeholders. The shareholders are in constant
communication with the project manager in order to have the budget followed to avoid any other
unnecessary costs before the project is completed (Eriksson, 2019).

TWO – STATUS REPORT 4
Project concept
 The project manager met with the shareholders to deliberate on the remaining project phases
 The project team deliberated on three ideas to have the project complete but will decide which
idea to use at the completion of first phase of the project which will happen in one week’s time.
 Regarding the best idea to be implemented is due by the end before start of second phase of the
project.
Project description
 A warehouse is being constructed at ABC school to be used in the storage of all the school
items and to act as a laboratory.
 All the project team members will always be updated on a daily basis on the progress of the
project
 All the project stakeholders can RSVP the project manager on any suggestions or complaints
pertaining the project
Project plan documentation
 The document is created including the dairy log of project activities
 All the basic information regarding all the construction phases is properly listed
Contacting the client
 The client can be contacted through visiting his office from 9am to 5pm Monday to Friday
 The client can also be reached via email provided at above mentioned working hours
 The project manager can always organize for a weekly Friday conference call whenever the
project manager is not reachable via email or needs online hangout to know the status of the
project.
Meeting of the project team

TWO – STATUS REPORT 5
 The meeting will always be one in each morning all the team members meet for work but in the
evening the supervisors meet with their respective team members to get their feedback on the
day’s activities. This will act a s point of getting feedback and challenges the team is
experiencing whole undertaking their duties.
 The project may be managed by Trello (Eckhardt, 2019).
 There will be a continuous communication to all team members via slack
Organization of the project team
 Project manager-Allan Smith
 Assistant project manager-John Mark
 Foreman for the construction-Michael Owen
 Construction site electrician- Mark Lawrence
 Supply chain manager-Lois Stephens
Project team
 The project team is ready to start the second phase as soon as the team finalizes on the best
idea to be used in the project to speed up its completion.
 All the information that is important to the stakeholders of the project is always forwarded o
them to facilitate their feedback to be included and presented to shareholders.

TWO – STATUS REPORT 6
Milestone of the project 1
 Planning of the project, at this stage, a need will be identified by the project manager and ways of
fulfilling that need are decided on. The solutions of the need are decided at this important stage.
 Project design. This is followed after a detailed plan of the project is prepared. All the main issues
and elements for the project are identified which in many cases include the quantities needed and
required human resources.
 Project financing. This will be done through looking for sponsors who may be interested to be
partners at the construction site. This will involve procurement meeting with the finance team and
deciding on all the resources that are needed.
 Obtaining all the necessary legal consents. This is done before the construction starts to take
place. This is where a contractor is hired and necessary consents especially from the government
are obtained. This includes the fore and safety consent and so on. This in most cases will require
the project manager to engage even the public due to the impact that may be brought by the
project.
 Project execution. This is the project intensive stage.
Milestone of the project-2
Since the last update on the construction progress, I have been checking on the remaining tasks and their
distribution to ascertain whether the project will meet the deadline and be within the budget. From the
survey that was conducted on all the activities in process of in the site, it was established that all were in
line with the budget and allocated timeline. This means that the most important thing to do was just to
ensure that they continue with the same speed for a successful completion of the project (Little, 2017).
High level overview of the key areas
 Punctuality of the employees-Moving in well and no after ten minutes lateness (Maxwel. 2018).

TWO – STATUS REPORT 7
 Overall about 80% of the employees were satisfied with their work
 The results of the first few phases of the project are being reviewed by the shareholders
Issues and challenges in the project
 The construction of this project is a bit tight and the project manager may need to engage the
project team to work even for overtime with no additional pay for approximate four days. To
forestall this unfortunate activity, they project manager needs to mobilize every team member
working on the site to be completely active and organized so that they can pull together and be on
track a s per the project timeline that has been decided.
 Funding support was a problem from the sponsors.
Risks in the project
 The project manager hasn’t managed another warehouse construction in learning institution
facility.
 Poorly definition of the scope of the project
 The winter may start early this year meaning that the project may be delayed in completion from
the set timeline thus increasing the budget to be used.
 Unknown condition of the site of construction
 Theft and damage of construction tools and equipment due to poor terrain
 Due to poor site condition underneath, there is increased material cost that may not have been
included in the initial budget of the project
 Mitigation ways to avoid winter season still not determined and finalized
Additional highlights of the project

TWO – STATUS REPORT 8
 The project manager will be away on leave for two days next week and all concerns regarding the
project should be channeled to John the assistant project manager.
 Great feedback to be implemented received from the project supervisors while asked on the ways
to be implemented for good performance o their respective teams.
References and sources of information
Ansah, R. H., Sorooshian, S., & Mustafa, S. B. (2016). Lean construction: an effective approach for
project management. ARPN Journal of Engineering and Applied Sciences, 11(3), 1607-1612.
Austin, D. T. (2018). Activity Log.
Eckhardt, A., Giordano, A., Endter, F., & Somers, P. (2019). Three stages to a virtual workforce. MIS
Quarterly Executive, 18(1), 19-35.

TWO – STATUS REPORT 9
Eriksson, M., & Lönnqvist Ekström, S. (2019). Coordination of Communication in Construction
Projects-An investigation of how to coordinate communication from a project manager
perspectiv (Master's thesis).
Kerzner, H. (2017). Project management: a systems approach to planning, scheduling, and controlling.
John Wiley & Sons.
Little, B. R., & Gee, T. L. (2017). The methodology of personal projects analysis: Four modules and a
funnel. In Personal Project Pursuit (pp. 51-94). Psychology Press.
Maxwell, A., & Chukwudi, E. (2018). ORGANIZATIONAL CULTURE AND EMPLOYEE
PERFORMANCE. Onyx Journals of Socio-Economic Studies, 1(1), 26-26.
Turner, R. (2016). Gower handbook of project management. Routledge.