In-Depth Analysis: Project Audit, Termination, and Governance Report

This assignment provides a detailed analysis of a project audit, termination, and governance report, focusing on key areas such as performance, compliance, quality, risk, and best practices. The audit plan outlines the auditable categories, WBS items, timelines, and responsible parties, emphasizing both discovery and decision-making. The termination/closure plan identifies controllable categories, deliverables, and tools/techniques used for efficient project execution. The governance report details project responsibilities, roles, performance criteria, governance arrangements, and stakeholder engagement strategies. The analysis covers aspects like project team roles, decision-making processes, procurement management, and the importance of stakeholder involvement, providing a comprehensive overview of project management and governance principles.

PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
NAME OF PROJECT
PPMP20010 - Assignment 2
Part A
Project Audit and Termination
Report
1 PROJECT INFORMATION
Project name: Barwon Health Project Tender- Storage and computer
infrastructure
Date: 22/5/2018
Project ownership: Project Sponsor and stakeholders
Prepared by: (Please fill)
Distribution list: (Please fill)
2 AUDITABLE CATEGORIES
Auditable Category WBS ID and Item Description Applicable metrics
1. Performance /
Progress
1.1 Barwon health project
execution
Auditing growth and
development of the project
Resources utilization
1.2 Stakeholders payment Return on investment
Cost estimation
1.3 Computing and storage
capacity
Scope management
2. Compliance 2.1 Claim information Feasibility analysis
Schedule management
2.2 Project policies and
regulations
Audit plan
Project planning
2.3 Precautions Planning management
Environment management
3. Quality 3.1 Operations related to HCI Quality Measurement
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
NAME OF PROJECT
platform Standard Management
3.2 Additional required storage Quality management plan
Project output
3.3 20% extra required by VDI Quality control
Deliverables and satisfaction
4. Change / Exit 4.1 login script modification Change management
Precise decision-making
4.2 Implementation of the
changes
Scope statement
management
Change management control
4.3 Tenders alteration Computing and storage
infrastructure tenders
5. Risk 5.1 Less effective
communication
Communication
management
Information sharing
5.2 Project budget modifications Risk management
Budget management
6. Best Practices /
Lessons to be
Learned
6.1 New environment for HCI Scope management
Resource management
6.2 Citrix Virtual Desktop
Infrastructure development
Scope management
Project evaluation
3 AUDIT PLAN
Auditable
Category
WBS ID and Item
Description
When will it
be
conducted?
Who will
conduct?
Purpose
(discovery or
decision-
making)?
1
.
Performanc
e / Progress
1.
1
Barwon health
project
execution
8 days Manager Project
objective
compliance
1.
2
Stakeholders
payment
6 days Finance
manager
Payment
processing
1.
3
Computing
and storage
capacity
20 days Project auditor Better
decision-
making
2
.
Compliance 2.
1
Claim
information
6 days Manager Stakeholder
engagement
2.
2
Project
policies and
regulations
15 days Auditor Developing
better
standards and
policies
2.
3
Precautions 30 days Resource and
safety
Better
decision-
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
NAME OF PROJECT
manager making
3
.
Quality 3.
1
Operations
related to HCI
platform
20 days Auditor Innovation
implementatio
n
3.
2
Additional
required
storage
10 Days System
administrator
Enhancement
of quality
3.
3
20% extra
required by
VDI
24 days Project auditor Add
requirements
in the system
4
.
Change /
Exit
4.
1
login script
modification
15 days System
administrator
Improve the
quality
4.
2
Implementatio
n of the
changes
50 days Manager Better
decision-
making
4.
3
Tenders
alteration
25 days Contract
manager
Enhancing the
performance
and output
5
.
Risk 5.
1
Less effective
communicatio
n
15 days Manager Allow better
and effective
information
exchange
5.
2
Project budget
modifications
10 days Finance
manager
Budget
management
6
.
Best
Practices /
Lessons to
be Learned
6.
1
New
environment
for HCI
7 days Manager Add features
6.
2
Citrix Virtual
Desktop
Infrastructure
development
10 days System
Administrator
Addition of
innovations
4 PROJECT TERMINATION / CLOSURE
Controllable
Category
Item &
Explanation
PMBOK Knowledge Area
Input
Tool &
Technique Output
1. Deliverable 1.1 storage
and capacity
infrastructure
Project
Release plan
Gantt chart,
Flow chart
Allowing
operational activity
to be effective and
efficient
1.2
Feasibility
analysis
Project
Evaluation
plan
cause and
effect diagram
Fishbone
diagram
Infrastructure
development
1.3 Project Analytical Efficient execution
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
NAME OF PROJECT
development
of
Storage and
computing
system
Execution plan techniques
2. Configuration 2.1
Communicatio
n
Project
Communicatio
n management
plan
Face to face
meetings on
regular basis
Conflict resolution
2.2
Software
management
plan
Expert
judgement
audit report
2.3
Hardware
management
plan
Expert
judgement
audit report
3. Status
Accounts
3.1
Planning
packages
Project
management
plan
Expert
judgement
Project plan
document
3.2
Work
breakdown
Project
execution
Expert
judgement
MS Project WBS
3.3
Accounts
planning
Project
management
Analytical
judgements
Account
management
4. Logs 4.1
Management
of the team
Performance
analysis
Decision-
making
Stakeholder
analysis
4.2
Risk register
Management
of Risks
Decision-
making
Risk log
4.3
Monitoring log
Auditing Regular
Meetings
Monitoring and
auditing plan
5. Issues 5.1 Lack of
communication
Regular
meetings
Data collection Project Budget plan
5.2
Budget
Financial risks Decision-
making
Project
communication
5.3
Improper
training
Training
materials
Checklist
analysis
Efficient and
effective output
6.
Procurements
6.1
Stakeholder
involvement
Stakeholder
management
Decision-
making
Objective
accomplishment
5 TERMINATION / CLOSURE PLAN
Week Week
1-8
Week 9-
16
Week
17-24
Wee
k
25-
32
Wee
k
33-
40
Wee
k
41-
48
Wee
k
49-
52
Preparation step
Audit planning
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
NAME OF PROJECT
analysis
Previous
report
analysing
Committee
establishment
Communicatio
n with
stakeholders
design, build
and supply of
VDI finalization
Audit phase 1
HCI
environment
Audit
Balance sheet
audit
Communicatio
n with
stakeholders
Preliminary
findings
Audit phase 2
Citrix Virtual
Desktop
Infrastructure
Audit
Tender
operations
evaluation
Brainstorming
Preliminary
findings
Audit phase 3
new SQL
Server
Clustered
Farm Audit
Tender
operation
evaluation
Brainstorming
Preliminary
findings
Audit consolidation
Finding
incorporation
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
NAME OF PROJECT
Draft
presentation
audit
Audit report
Audit plan
completion
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
NAME OF PROJECT
Part B
Project Governance Report
1. PROJECT INFORMATION
Project name: Barwon Health Project Tender- Storage and computer
infrastructure
Date: 22/5/2018
Project ownership: Project sponsor and stakeholders
Prepared by: (Please fill)
Distribution list: (Please fill)
2. OVERALL PROJECT RESPONSIBILITY
The overall project responsibilities lies in the successful delivery of the project and manage
the constraints of the project. The project board will consist of suppliers, project board, and
workers as represented below. The board of the project will be responsible for decision
making considering every stakeholder. The board takes responsibility to take decisions
related to the project.
3. ROLES, RESPONSIBILITIES AND PERFORMANCE CRITERIA
Role Responsibilities
Project team
Public Health director  Objective and vision related to healthcare
determination
 Delivering proper environment and health
care
Project Manager  Manage project constraints
 Manage human resources
 Execute after planning the project plan
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
NAME OF PROJECT
System analyst  Analyse the system requirement
 Propose effective solution
Board committee
members
 Take decisions
 Make decisions considering every
stakeholder
Procurement manager  Shopping department
 Manage procurement plan in effective
manner
External stakeholders
Service users  Utilize the services
 Provide suggestions
Customers  Avail the services
 Provide feedbacks
Suppliers  Manage resource transportation and
logistics
 Non-technical management
Service providers  Resolve user requirements
 Provide efficient and effective services
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
NAME OF PROJECT
4. GOVERNANCE ARRANGEMENTS
Heads of the project and executives of the project will govern the project
execution and implementation and taking better decision makings that can
enhance the productivity and output of the project being delivered.
5. RELATIONSHIP TO THE PORTFOLIO
Portfolio will be helpful in successful implementation of the change in effective
manner and allowing the project manager to manage the quality and standard of
the project. it supports the growth and development of the project.
6. AUTHORISATION POINTS
Different phases of the audit and decision-making
7. DELEGATION
This sector will emphasize on the quality and standard of the deliverables being
made through the implementation of the project. Marketing and administrations
are the delegation section of this project.
8. INFORMATION VALIDITY
Information validity will be till the starting of the next phase of the project and
every phase will need to review the entire project execution.
9. SCRUTINY
“Scrutiny will behave as a catalyst while sharing and exchanging the information
related to the growth and development of the project that will be contributing in
the modification of the local understanding in association with the activities
related to the issues identified while delivering the project.”
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
NAME OF PROJECT
10. STATUS REPORTING
Regular report of the development and growth of the project will be recorded in
the report considering the date, time, and responsible stakeholder. The project
status will be helpful in identifying the project delivery, and estimation of the
changes those are necessary for the development and execution of the changes
those can manipulate the project towards achieving the objectives and goals.
11. IMPROVEMENT
The improvements will be imposed in the report considering the alterations those
could enhance the productivity and early delivery of the project. Culture aspects
and current growth and development of the project will be considered while
implementing the project improvement plan.
12. STAKEHOLDER ENGAGEMENT
Stakeholders will be encourage to take participate in the growth and
development of the project in an efficient and effective manner through
increasing awareness among them. Regular update and project constraints will
be discussed with the stakeholders considering the growth and development of
the project.
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
NAME OF PROJECT
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