Project Budgeting and Planning Report: St. Dismas Hospital Upgrade

This report details a project budgeting and planning strategy for St. Dismas Medical Centre, a non-profit healthcare organization facing declining patient admissions. The project aims to upgrade the hospital's infrastructure, facilities, and operational systems. The report defines project goals, includi...Read More

Running Head: PROJECT BUDGETING AND PLANNING
Project Budgeting and Planning
Name of the Student
Name of the University

1PROJECT BUDGETING AND PLANNING
Table of Contents
Introduction......................................................................................................................................2
1. Project Goals and Objectives.......................................................................................................2
2. Project Scope Statement..............................................................................................................4
3. Work Breakdown Structure.........................................................................................................5
4. Project Schedule..........................................................................................................................6
Conclusion.....................................................................................................................................10
Bibliography..................................................................................................................................12

2PROJECT BUDGETING AND PLANNING
Introduction
This report is based on the use of proper time management tool and project scope in order
to develop an upgradation project for St. Dismas Medical Centre. St. Dismas is a non-profit
medical healthcare organization that has faced a significant decline in the admission of patients
in the recent years owing to various factors including lack of up-to-date technology, suitable
management system and others (Heldman, 2018). Hence, this project has been developed in
order to address these issues and upgrade the entire system of St. Dismas.
In this document, the scope and schedule management plans for the project have been
developed and analyzed.
1. Project Goals and Objectives
There are a number of goals that St. Dismas authority aims to achieve through the
execution of the project. These goals are expected to solve the issues that are resulting in the
decline of patient admission in the hospital. The project goals for St. Dismas are listed as
follows.
Renovate the Hospital Building – The hospital is around for quite some time and over
the period of a few decades, there have not been any significant renovations made in the
building. As a result, due to erosion and age, some parts of the building are already degrading
while some other parts have become unstable. This in turn creates a risk factor that forces the
patients to avoid coming to this hospital and choose another one with modern facilities and
newer building (Nicholas & Steyn, 2017). Hence, in this project, the authority wants to renovate
the entire building and develop an ultramodern getup on the entire hospital building.

3PROJECT BUDGETING AND PLANNING
Facilities – Over the past decades, there have been very insignificant upgrades of the
facilities available at the hospital. This is another reason behind the fall in the number of patients
getting admitted in the hospital (Snyder, 2014). The authority has identified this particular aspect
and wishes to upgrade all the facilities into the latest and modern standard facilities so that the
best quality treatments can be provided to the patients.
Operational Changes – Through this project, the authority also wants to achieve
operational changes that will help them have more control and establish much more efficient
management of all the operations (Martinelli & Milosevic, 2016). In the current system, there are
numerous operational problems like high waiting time, slow processing of requests and
payments, delayed treatments and diagnosis, lack of suitable quality of referrals and others. In
this project, the entire operational system will be revamped and changed to suit the needs of the
current applicable standards and requirements.
Analyzing the project goals that St. Dismas wants to achieve, the project objectives can
be determined and developed as follows.
 To renovate the entire hospital building with ultramodern get up and multi-
functionality
 To upgrade all the facilities to the latest standards and versions to meet the
modern day requirements
 To change the entire operational and management system of the hospital
administration

4PROJECT BUDGETING AND PLANNING
2. Project Scope Statement
As projected by the project goals and objectives, the scope of this project is huge and it
can open an entirely large area of opportunity for St. Dismas. Furthermore, if the project can be
implemented correctly, it will be able to solve the problem of decline in the patient count and the
hospital will be able to flourish again. The scope of the project is discussed in detail accordingly
as follows.
Scope 1 – Renovation of the hospital building is within the scope of the project. The
hospital building of St. Dismas has degraded significantly due to lack of renovation and
upgradation and hence, this project needs to address the problem of the building (Kerzner, 2017).
In order to achieve business and operational goals as set by the company, renovation of the
building is an essential requirement as it will encourage more patients to visit the hospital. St.
Dismas Authority needs to procure sufficient funds so that they are able to proceed with the
renovation of the hospital building.
Scope 2 – Upgradation of all the facilities in the hospital building is within the scope of
the project. In order to provide modern and best quality medical treatments to the patients,
upgradation of all the facilities including hospitality, stretchers, intensive care units, operation
theatres, different wards, departments, modern equipments and others is essentially necessary
(Mir & Pinnington, 2014). The patient count in the hospital will only increase when there are
suitable facilities for treatment of various types of medical conditions and illnesses.
Scope 3 – Changing the current operational system of the hospital is within the scope of
the project. The authority wants to use this project for developing a new operational system for
replacing the existing one (Snyder, 2014). For this purpose, the authority will need to upgrade

5PROJECT BUDGETING AND PLANNING
the current IT setup and communication system and skill train the employees to efficiently
handle the newly implemented IT system. Furthermore, addition of automated systems will
reduce the need for manual system management and hence will upgrade the overall operational
efficiency of the system significantly.
3. Work Breakdown Structure
The work breakdown structure of the project is shown in the following diagram.
Figure 1: WBS of the Project
(Source: Created by Author)

6PROJECT BUDGETING AND PLANNING
4. Project Schedule
The overall project schedule is shown in the following table.
Task Name Duration Start Finish
Development Project for St. Dismas
Hospital
59 days Mon 26-03-18 Thu 14-06-18
Project Planning 5 days Mon 26-03-18 Fri 30-03-18
Situation Analysis 1 day Mon 26-03-18 Mon 26-03-18
Discussion 1 day Tue 27-03-18 Tue 27-03-18
Development of Plan 2 days Wed 28-03-18 Thu 29-03-18
Finalization of Plan 1 day Fri 30-03-18 Fri 30-03-18
Project Initiation 10 days Mon 02-04-18 Fri 13-04-18
Analysis of Plan 2 days Mon 02-04-18 Tue 03-04-18
Determination of Goals 2 days Wed 04-04-18 Thu 05-04-18
Determination of Scope 1 day Wed 04-04-18 Wed 04-04-18
Estimate Schedule 1 day Fri 06-04-18 Fri 06-04-18
Estimate Budget 1 day Mon 09-04-18 Mon 09-04-18
Develop Project Charter 2 days Tue 10-04-18 Wed 11-04-18

7PROJECT BUDGETING AND PLANNING
Form Project Teams 2 days Thu 12-04-18 Fri 13-04-18
Project Execution 39 days Mon 16-04-18 Thu 07-06-18
Procure Project Budget 2 days Mon 16-04-18 Tue 17-04-18
Allocate Budget among Three
Teams
1 day Wed 18-04-18 Wed 18-04-18
Start Renovation 1 day Thu 19-04-18 Thu 19-04-18
Repair Building 10 days Fri 20-04-18 Thu 03-05-18
Apply Plaster 5 days Fri 04-05-18 Thu 10-05-18
Build Additional Platforms 15 days Fri 11-05-18 Thu 31-05-18
Apply Paint 5 days Fri 01-06-18 Thu 07-06-18
Buy New Equipments 4 days Thu 19-04-18 Tue 24-04-18
Design and Implement New
Facilities
10 days Wed 25-04-18 Tue 08-05-18
Install New Equipments 5 days Wed 09-05-18 Tue 15-05-18
Test New Equipments 5 days Wed 16-05-18 Tue 22-05-18
Procure New Hardware and 2 days Thu 19-04-18 Fri 20-04-18

8PROJECT BUDGETING AND PLANNING
Software
Develop New IT Setup 15 days Mon 23-04-18 Fri 11-05-18
Train Employees for Handling IT 10 days Mon 14-05-18 Fri 25-05-18
Project Closing 5 days Fri 08-06-18 Thu 14-06-18
Review Entire Project 3 days Fri 08-06-18 Tue 12-06-18
Documentation 1 day Wed 13-06-18 Wed 13-06-18
Stakeholder Signoff 1 day Thu 14-06-18 Thu 14-06-18
Accordingly, the Gantt chart of the project is shown as follows.

9PROJECT BUDGETING AND PLANNING
Figure 2: Gantt Chart of the Project

10PROJECT BUDGETING AND PLANNING
(Source: Created by Author)
Using the critical path method (CPM), the network diagram is developed as shown in the
following diagram.
Figure 3: Network Diagram Using CPM Method
(Source: Created by Author)
Conclusion
In this plan document, the project goals, objectives and scope have been defined. From
the definitions, it has been found that the company needs to make three major changes that will

11PROJECT BUDGETING AND PLANNING
help them develop and regain their status by increasing the overall patient count that has
significantly declined since the last few years.