MNG00785-2019-1 Project Management: Project Charter Assignment 1

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MNG00785-2019-1 PROJECT MANAGEMENT - PROJECT
CHARTER - ASSIGNMENT -1
STUDENT NAME-
STUDENT ID-

Contents
List of tables: -...........................................................................................................................3
Introduction................................................................................................................................4
Part A: -Elements of the project.................................................................................................5
The scope of the project.........................................................................................................5
Business Case.........................................................................................................................5
Milestone Schedules and Deliverables...................................................................................5
Risks assumptions and constraints:-.......................................................................................6
Resource Estimate:-................................................................................................................7
Stakeholders...........................................................................................................................7
Team Operating Principles.....................................................................................................8
Lessons Learned.....................................................................................................................9
Charter Signature....................................................................................................................9
Part B: Practical example of a Charter.....................................................................................10
Letter to the Sponsor............................................................................................................10
Conclusion............................................................................................................................11
Reference: -..........................................................................................................................12

List of tables: -
Table 1: Milestone of the project...............................................................................................5
Table 2: Initial risk identification...............................................................................................5
Table 3: Required resources.......................................................................................................6
Table 4: Stakeholder identification............................................................................................6
Table 5: Operating principle of team.........................................................................................7
Table 6: Learned lessons............................................................................................................8
Table 7: Commitment................................................................................................................8

Introduction
In this module, we will learn about project management and various factors involved in the
project management. We make a charter of the project to make the information more
compatible this includes determination of risks associated with the project, scope of the
project, business case and the milestone required to be achieved throughout the project with
the stakeholders included.

Part A: -Elements of the project
The scope of the project
The project scope is the project planning part involving documenting and determining of
project specifications like project deliverables, project goals, deadlines of the project,
functions, and features of the project and what must be done to achieve it.
In the given project the scope of the project is wide. The shifting of organization from one
place to another will have huge positive long-term impact but few negative short-term
impacts as the shifting of organization will result in decrease in clients of the previous area
and only few may continue with the organization and there is need to create awareness about
the organization and promote it by advertisements etc to gain new clients from the new
location.
The goal of the project is to move the organization from one place to the other without
wasting time and should be completed in minimum time and with minimum disruption for the
customer and the staff. (Shlomo, & Lurie 2018, pp. 165–176)
Business Case
The business case can be defined as the justifiable statement that defines the purpose of the
project and how will it be beneficial for the organization.
For this project, the organization needs to move to another location and spend around
$100,000 for shifting because the location at which the organization was previously based
was on the lease and the tenure expired recently and cannot be renewed again; therefore, the
shifting was the one and the only option available to the organization.
The benefit of the move is that the new location will bring new customers to the organization
and the old one will remain with the organization. This will generate revenue for the
organization. (Barnett, Flyverbom, Deibert, & Matten 2019, pp. 167–190.)
Milestone Schedules and Deliverables
Project milestone: - It defines the status of the project and the real-time achievement of the
project that covers few or more activities. Milestone affects the schedule of the project in
many ways such as document requirements, document current process this helps in the
creation of deliverables. The completion of the major steps of the project is represented by
milestone.

In this project, the milestone is to move the organization without disturbing the staff and
customer as well within the budget (Kloppenborg, Anantatmula, Wells, & Kloppenborg,
2019).
Table 1: Milestone of the project
Milestone Completion day Stakeholder
Packing of office things Friday Laborers
Relocation and removal Saturday and Sunday Project manager
Equipment setup Before Monday morning CIT manager
Set up completion Monday morning Office staff
Deliverables: - It can be defined as the verifiable and measurable result that must be required
to fulfil by the project team members in order to reach a milestone.
The deliverables for the project are to move the setup of the organization by different
departments and staffs responsible for particular work before Monday.
Risks assumptions and constraints:-
The project to work on must be considered under the circumstances of uncertainty so that it
can be planned for the worst possible scenario in order to work effectively and achieve the
milestones before the given time and within the given budget. Cause there will be risks in
every project that can be uncertain (Kloppenborg, Anantatmula, Wells, & Kloppenborg,
2019).
Table 2: Initial risk identification
Project (potential) risks Contingency plans
Customer loss Create awareness among the new customers.
Interruption cost Costs related to the shifting and new
installments can be avoided by working
immediately after shift.
Difficulty in staff recruitment The organization must work on building
status in the new location.
Environmental concerns The organization must be capable of
advising the customer about their unfulfilled
demands that the organization is capable of

doing.
(Wiens, Stralberg, Jongsomjit, Howell & Snyder 2009, pp.19729–36)
Resource Estimate
By the estimation of the resources, the organizational members allotted with the project gets
an idea of what are the things available to them that must be needed in the project purpose or
what needed to be bought for the completion of a project like equipment, supplies, human
resources etc.
Table 3: Required resources
Funding: The budget decision on the moving of the
organization is not more than $100,000.
People: The organization has few laborers, staff,
administration manager, project manager,
and CIT manager that together can complete
the project within time.
Equipment: Transportation is required for shifting of
office goods and materials safely and
packing of the office goods also requires
some equipment.
New Premise The availability of the location where the
organization can be shifted that possess the
features similar to or better than the old
office to overcome the interruption.
(Mantel, Meredith, Shafer, Mantel, & Sutton 2005)
Stakeholders: - These are the people having a specific role throughout the project
completion. They are the group, members etc of an organization that affects the
organizational actions. In a project, a stakeholder is the persons with some interest in the
project.
Table 4: Stakeholder identification
Stakeholder Interest in Project Priority
Laborers Packing of goods Medium
Staff Setting up things in new Medium

premises
Project manager Prepare the project proposal
and plan for the project
completion
High
CIT manager Ensure the operation of
equipment like the telephone
and computer as soon as the
shifting ends.
High
Administration manager Manage the administration
work throughout the project
completion
Low
(Othman & Abdellatif 2011, pp. 273–295)
Team Operating Principles
This is the norms that are not taught but developed by an individual within him selves that
help the organization and the person itself to grow in the professional field. This involves
simple working ethics (Kloppenborg, Anantatmula, Wells, & Kloppenborg, 2019).
Table 5: Operating principle of team
# Team operating principles
1 Listening to every individual’s point of view.
2 Expressing your thoughts in front of everyone.
3 Everybody should be ready every time for the contribution whenever needed.
4 Every individual should try to seek success for themselves as well as the
organization.
5 Development or polishing of skills should be the continuous process by getting
inspired by everybody’s work.
6 Communication must be there within the team members before implementation of
any action
7 Asking the question shows the priorities of others
8 The regular meeting should be organized for sharing of thoughts within the
organization.
9 Focusing on the big issues instead of small issues.
10 Making an assumption by ourselves is not a legitimate action.

Lessons Learned
Table 6: Learned lessons
# Lessons
1 Work on your self-growth
2 Be confident in what you do
3 Respect others and their opinions and learn from it.
4 Interact with the fellow members and deliver your thought in front of them.
5 Try to lead the team whenever required.
6 Try to learn from the improvements that are needed in the project.
7 Celebrate the success of every small or big achievement to keep motivated.
8 Utilize free time rather than wasting it.
9 Work on the weaknesses.
10 Appreciate others on their success.
(Thomas, Bellin, Jules & Lynton 2012, pp. 25–29.)
Charter Signature
Table 7: Commitment
Sponsor Department / Organization Signature
CEO N/A
Project manager Department / Organization Signature
Branch manager N/A
Core team members Department / Organization Signature
Administration manager N/A
CIT manager N/A
(Kloppenborg, Anantatmula, Wells, & Kloppenborg, 2019)

Part B: Practical example of a Charter
Letter to the Sponsor
March 23, 2019
TO: The CEO, the Insurance Company
FROM: The Project manager, Office move project
The Charter of the project provided the stakeholder to utilize the resources provided by the
organization for the effective accomplishment of the goals. It consists of a high level of
information for the planned project that made the project completion possible without any
time or resources wastage as it made the members prepared for the worst scenario. It used
specific, relevant, attainable, time-dependent information in relation to the project proposal.
The Charter prepared above includes the Scope of the project, Business case of the project,
Milestone Schedule and deliverables, Assumed risks and constraints that may occur during
the project, the Estimated resources, the Stakeholders involved throughout the project
completion (staff, labourers, CIT manager, Administration manager and project manager) ,
team principles that must be adopted with the lessons learned.
The completion of the project took before Monday without any wastage of time and material
and without Disrupting customers and staff and the cost involved in throughout the project
completion that includes the transportation cost, the packing cost, equipment cost, and the
interruption cost was under the decided budget that was $100000.
The Project manager

Conclusion
In the report above it described how project management takes place and the stakeholder
involved in the project with the specific work allotted to each and every member in order to
maintain the efficiency of the work and decrease the complexity by work distribution. Here
we discussed various team principles that must be adopted in the project working and the
risks that are uncertain and faced during the processing of the project.

Reference: -
Barnett, Michael L, Flyverbom, Mikkel, Deibert, Ronald & Matten, Dirk 2019, ‘The
Business Case for Corporate Social Responsibility: A Critique and an Indirect Path Forward’,
Business & Society, vol. 58, no. 1, pp. 167–190.
Kloppenborg, T., Anantatmula, V., Wells, K., & Kloppenborg, T. (2019). Contemporary
project management : organize, lead, plan, perform. (4TH ED.). New York: Cengage
Learning.
Mantel, Samuel J., Meredith, Jack R., Shafer, Scott M., Mantel, Samuel J. & Sutton,
Margaret M. 2005, Core concepts of project management [Second edition]., John Wiley &
Sons, Hoboken, N.J.
Othman, Ayman & Abdellatif, Mahmoud 2011, ‘Partnership for integrating the corporate
social responsibility of project stakeholders towards affordable housing development’,
Journal of Engineering, Design, and Technology, vol. 9, no. 3, pp. 273–295.
Shlomo, Mark & Lurie, Yotam 2018, ‘Customized project charter for computational
scientific software products’, Journal of Computational Methods in Sciences and
Engineering, vol. 18, no. 1, pp. 165–176.
Thomas, Robert J, Bellin, Joshua, Jules, Claudy & Lynton, Nandani 2012, ‘Global leadership
teams: diagnosing three essential qualities’, Strategy & Leadership, vol. 40, no. 3, pp. 25–29.
Wiens, John A, Stralberg, Diana, Jongsomjit, Dennis, Howell, Christine A & Snyder, Mark A
2009, ‘Niches, models, and climate change: assessing the assumptions and uncertainties’,
Proceedings of the National Academy of Sciences of the United States of America, vol. 106
Suppl 2, no. Supplement 2, pp. 19729–36.