MNG00785 Project Charter: Office Relocation Project Analysis

This project charter assignment, submitted by a student, comprehensively addresses the theoretical underpinnings and practical application of project management principles within the context of an insurance company's office relocation. The assignment begins with an overview of essential project charter elements, including scope, business case, background, milestone schedule, success criteria, risk assessment, assumptions, constraints, resource allocation, stakeholder identification, and team operating principles. The student then applies these theoretical concepts to a real-world scenario, detailing the specific requirements and challenges of relocating an insurance office. The project charter includes a detailed scope overview, business case justification, background analysis, milestone schedule with completion dates and stakeholder involvement, success criteria, risk assessment with contingency plans, resource allocation, and stakeholder analysis. The assignment demonstrates a strong understanding of project management methodologies and their practical application. The references used are also provided at the end of the assignment.

Running head: PROJECT MANAGEMENT
Project Management
Name of Student-
Name of University-
Author’s Note-

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Elements of project charter
Scope Overview
The scope of project states all the works those are needed to perform so that the objective
of project is achieved (Meredith, Mantel and Shafer 2017). Scope of the project states processes
that identifies and documents the goal of project, outcomes of project and also includes the
activities, cost and dates of timeline those are needed to complete project.
Business case
The main purpose of business case is documenting the justification for the project to be
undertaken (Nguyen, Mohamed and Panuwatwanich 2018). Project is usually based on an
estimated cost and project development as well as implementation includes project risks and
those are to be stated in the business case of project charter.
Background
Background of a project states the review of area on which the project is dependent and
includes the information that states the issue for which this project has been undertaken.
Background study states the project description and states the main reason for which the project
is being carried out.
Milestone Schedule
Milestone is the schedule that states the summary of the project activities those are to be
carried (Obradović 2018). Gantt charts includes milestones and these milestones helps to divide
the project into phases which are to be completed before moving to the next phases.

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Success criteria
Success criteria of the project helps to define the initiatives those are taken by project
manager to complete the deliverables of project (Castro et al. 2019). Project success criteria
helps to complete project successfully and meet the expectation of the customer. Success factors
states the contributions those are made by the management to complete the project.
Risk, assumptions and constraints
Risk includes all the uncertain activities that might delay the project progress or stop the
project to continue further. Proper risk management is to be undertaken in project and risk
management strategies are to be carried in the project.
Assumptions those are included in a project are stated to be true, certain as well as real
without any proof or any demonstration (Mozhei and Lukianov 2019). Project should have some
assumptions to continue and those assumptions are considered as real assumptions.
Resources
Resources in a project are the workers or equipment in which the project completion is
dependent (Zakić, Vukotić and Aničić 2017). The resources in a project might vary depending on
the type of the project that is being undertaken.
Stakeholders
Stakeholders in project charter define those persons who have interest in the outcome of
project (Kerzner 2017). Stakeholders are members of project team and they have invested in the
project to make it complete.

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Team operating principles
Team operating principle are included in a project to ensure that the project is completed
with strategic decision making that are associated with organization (Forte and Kloppenborg
2018). The team handling the project needs to value the principles and obey them while working
in project.

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Project charter
Scope Overview
The scope of Office relocation project is to transfer all the equipment from the old office
to the new office without any damage of goods. The project is expected to be completed within 2
months as the owner of the old building has given two month time to completely transfer the
office and vacate the building.
Business case
This project has been undertaken by branch manager of the office. The branch manager
will be the project manager. This project is undertaken to complete the office relocation within
the time provided by the landlord and to undertake the relocation in systematic way without
causing any difficulties to customers or staffs of the company.
Background
The lease contract of insurance company is over and now the owner of the building has
asked the company to vacate the place as he does not want to renew the contract. For that reason,
the insurance company needs to find a new building in that area to continue the business. The
new office location should be in the same location or nearby so that it does not trouble the staffs
and the customers. The office relocation is to be done with two month notice period.
Milestone Schedule
Task Name
Completion
date
Stakeholders
Judge
Acceptance criteria

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Completion of finding a proper
building in same location
20/04/2020
Branch manager Proper papers of
contract are available
Completion of transporting of
equipment.
24/05/2020
Labors Availability of local
transport medium
Completion of network establishment 01/06/2020
CIT team Availability of
telephone and
computers.
Success criteria
1. It is expected that the office relocation will be carried out as per the schedule and all
the milestones of the project will meet their due date.
2. Office relocation will be completed within the budget fixed by the CEO of insurance
company.
Risk, assumptions and constraints
Project Risks
Project Risks Risk Owner Contingency Plans
1. Scope creep Project manager The requirements of the
project are to be known
clearly from the project
owner and those are to be
documented properly so that

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the objective and scope of the
project does not change.
2. Resource Risk Administrative team People associated with the
project are to be informed
about the objective of the
project and availability of the
resources should be there in
project.
3. Communication risk Management Proper communication is to
be established in project so
that project members are
connected with each other.
Assumptions and constraints
1. For completing the project, it is assumed that the transportation of equipment are done
properly. There is proper availability of vehicle to transport the equipment.
Resources
Funding The project is funded by the CEO of insurance company.
People The people associated in the project is branch manager, Manage of
CIT and team of CIT, administration manager and labors.
Equipment Transportation vehicle

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Stakeholders
Stakeholders Interest in
project
Stakeholder
affected by:
Stakeholder is: Priority
Process Result Internal External
CEO Need office to
be relocated
Result Internal Medium
Staff of
company
Need a proper
space to work
for the company
Result External Low
Branch manager Responsibility
to do the
relocation
properly
Process Internal High
CIT manager
and team
Establish
network
connection in
new office
Process Internal Medium
Administration
manager
Administrates
the relocation
process
Process Internal Low
Team operating principles
# Team operating principles

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1 The team working for the project is trustworthy and are available all the time.
2 The CIT and the labors are agreed to work even on weekends.
Lessons learned
# Lessons learnt
1 Manage a project with allocating resources properly
2 Have learnt ways to complete the project within time and within cost of project

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References
Castro, M.S., Bahli, B., Farias Filho, J.R. and Barcaui, A., 2019. A contemporary vision of
project success criteria. Brazilian Journal of Operations & Production Management, 16(1),
pp.66-77.
Forte, F.M. and Kloppenborg, T.J., 2018. The Agile Mindset for Project
Management. International Research Network on Organizing by Projects (IRNOP) 2017, pp.1-
15.
Kerzner, H., 2017. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Meredith, J.R., Mantel Jr, S.J. and Shafer, S.M., 2017. Project management: a managerial
approach. John Wiley & Sons.
Mozhei, К.A. and Lukianov, D.V., 2019. Contemporary approaches in project management
education in Belarus.
Nguyen, T.S., Mohamed, S. and Panuwatwanich, K., 2018. Stakeholder Management in
Complex Project: Review of Contemporary Literature. Journal of Engineering, Project &
Production Management, 8(2).
Obradović, V., 2018. Contemporary Trends in the Public Sector Project Management. European
Project Management Journal, 8(2), pp.52-56.
Zakić, N., Vukotić, S. and Aničić, J., 2017. The relations between entrepreneurship and project
management in a contemporary setting. In 4th International Scientific Conference, Agribusiness
MAK-2017," European Road" IPARD 2015-2020, 27-28 January 2017, Kopaonik, Serbia.

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Proceedings (pp. 290-298). Etno Centar GEGULA-Center for the successful development of
family agriculture and tourism.