MNG00785 Project Management: Developing a Project Charter

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MNG00785
Project management
Topics 1 - 3: Develop a Charter
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Contents
1 Developing a charter:....................................................................................................................3
1.1 Charter elements...................................................................................................................3
1.2 Charter decision-making........................................................................................................4
1.3 Project Selection Prioritization Matrix...................................................................................5
1.4 Assessment task one:.............................................................................................................5
1.5 Examples of Scope Statements..............................................................................................6
1.6 Scope Overview (word limit: 150)..........................................................................................7
1.7 Milestone Schedule and Deliverables....................................................................................8
1.8 Initial Risk Identification.........................................................................................................9
1.9 Resources Required.............................................................................................................10
1.10 Initial Stakeholder Identification..........................................................................................10
1.11 Team Operating Principles...................................................................................................10
1.12 Lessons Learned...................................................................................................................11
1.13 Commitment........................................................................................................................11
2 References:..................................................................................................................................11
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1 Developing a charter:
There are a number of steps to develop a project charter, and a number of charter elements. The
table below (Exhibit 3.3) displays the common elements in a project charter.
1.1 Charter elements
(Kloppenborg, Anantatmula & Wells 2018, p. 65)
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1.2 Charter decision-making
But not every project needs a charter, and not every charter is identical. Charters are scaled to
reflect the size of the project. Exhibit 3.2 from the book provides a useful guide to whether a charter
is needed, and the complexity of the charter if one is required.
(Kloppenborg, Anantatmula & Wells 2018, p. 64)
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1.3 Project Selection Prioritization Matrix
Below is an example of how calculations in a trade-off matrix are performed:
Project/Selection Criteria Criteria A Criteria B
Weight: 5 10 Total
Landscaping project 7 5
(5*7=) 35 (5*10=) 50 (35+50=) 85
Using the example, score each of the projects in the table below. Based on the score, which project
would you choose?
Project/Selection Criteria
Potential
Monetary
Gain
Success
Probability
Social
Opinion
Weight: 5 10 3 Total
Construction Project:
International Hotel, Hawaii 10 5 5
Construction Project: Local
Hotel, Brisbane 8 6 4
Infrastructure Project: High
Speed Rail – Sydney to
Melbourne 9 3 8
Investment project: The Old
Farm House 7 7 10
Answer:
 _________________
Reference: (Kloppenborg, Anantatmula & Wells 2018, pp. 42-9)
1.4 Assessment task one:
The Project Charter is the first Assessment Task. See the UIG for more information, and the
Assessment Task instructions on the learning site. You should use these documents, along with the
marking criteria (also known as a rubric) to guide your development of your assignment. The
assessment task has two parts: the first is to describe the theory behind the Project Charter – you
should do that first, before you start you Charter so that you understand the underlying concepts.
Then complete the Charter. DO NOT submit this workbook as your assessment task – you must
create a new document.
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1.5 Examples of Scope Statements
The first thing you need to do is decide what your project will be, and create a “Scope Statement”.
(Kloppenborg, Anantatmula & Wells 2018, p. 71)
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1.6 Scope Overview (word limit: ~150)
Use your own words to convert your own project brief into a short scope overview.
The scope statement is a SMART summary of what the project will entail, i.e. what the project will
deliver to the project customer.
Project goals, on the other hand, describe what the customer expects to do with the project
deliverables, e.g. increase sales by X%, reduce customer wait times by X minutes, etc.
For this exercise focus upon what the project will entail.
(Kloppenborg, Anantatmula & Wells 2018, pp. 65-6)
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Write your scope statement in this text box
The project scope is related with the opening of new premises to start the business
because lease has been expired. The project is related with the vacate of premises
and identified the new location of office near suburb. So to open the office in new
location a project proposal is required. The project scope is to open a new location
and identified a particular location for the new business. The project goals is to
deliver a new location to the business near suburb location. The new location is
given for working process of the organisation. For this project, the project need
various resources for identified the location. For this project, various milestones and
deliverables are used which makes the project easier. The minimum disruption
should be applied to the staff and customers. The communication and information
technology is used in all these process. All the risks and other values are also
considered in the scope of the problem.

1.7 Milestone Schedule and Deliverables
The milestone schedule is “a high-level plan that indicates a few significant accomplishments that
are anticipated over the life of the project.” (Kloppenborg, Anantatmula & Wells 2018, p. 66).
Based on the project brief and the list of tasks, please list the milestones you would identify for this
project. The start and the end of the project are already given for you. Estimate a completion date
for each milestone, as well as what the acceptance criteria would be. Also, think about who should
judge whether or not the criteria have been met (Kloppenborg, Anantatmula & Wells 2018, pp. 66-
7).
The exhibit below is an example of a milestone table. Note that the table must have a milestone
(usually a major deliverable), the completion date (not “from-to”, but a discreet date), how the
milestone will be judged to have been delivered (or not), and who will decide if the milestone is
acceptable.
(Kloppenborg, Anantatmula & Wells 2018, p. 73)
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Now create your own milestone schedule:
Milestone Completion
Date
Acceptance
Criteria
Stakeholder
Judge
Charter signed off 21-Jan-209 The charter
decision
Management
Decide the place to open an office 21-Jan-2019 The features of the
office
Branch Manager
Look at the location of the office 22-Jan-2019 The requirements
used in the
location selection
Customers
Analyse that needs and requirements
can be fulfil
22-Jan-2019 Functional parts of
the office
Staff
Then adopt the particular location 23-Jan2019 All the features Customers and
staff
Project completion 24-Jan-2019 All resources used
in the project
Customers
Hint: to add extra lines in the table position the cursor outside the right border and click “enter”.
1.8 Initial Risk Identification
Projects are undertaken in an environment of uncertainty. Thus there is no such thing as a “risk-free
project”. Think about the risks associated with your project. What could go wrong? Could someone
get hurt? Could the project be delayed somehow? Could the budget be exceeded? Could a law be
broken? Have you made assumptions about your project that could be incorrect? You need to think
creatively about your project.
Based on the project brief, examples from the book and your interpretation, please identify at least
4 potential risks to the project (Kloppenborg, Anantatmula & Wells 2018, pp. 67-8).
Project (Potential) Risks Risk Owner Contingency Plans
The identification of location has a great risk The
management
of the office
This risk can be removed by
using the proper analysis of
the risks in finding a proper
location.
The requirements can be fulfilled or not The manager
of the office
This can be free by analysing
the proper requirements of
the staff as well as customers.
The location is proper or not is also include in a The This risk can be free by making
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risk customers
and staff
a proper plan in analysing the
location for a proper project
The shifting of the premises is a great risk The staff This risk can be free with the
help of the employees
involved in the project
1.9 Resources Required
Based on the project brief, examples from the book and your own interpretation, please identify the
funding, workers and equipment required for this project, as well as potential other resources. Don’t
overthink this activity and keep it short and simple (Kloppenborg, Anantatmula & Wells 2018, p. 69).
Funding: The fund is an important aspect of the project without which the
project cannot be completed. The CEO of the organisation providing a
budget which is up to dollar 100,000. The project needs to be
completed within a given budget.
People: Many people involved in this project like staff, branch manager,
manager of CIT and administration manager. These people involved in
this project.
Equipment: Communication and technology, proper location, subject matter
experts, telephone and computer.
Other: The other requirements are also used in this project which is staff,
budget and CIT department of the project.
1.10 Initial Stakeholder Identification
Based on the project brief, examples from the book and your own interpretation, please identify at
least 4 stakeholders to the project, their interest and priority to the project(Kloppenborg,
Anantatmula & Wells 2018, p. 69).
Stakeholder Interest in Project Priority
Staff
Interest in making a proper
project as per their
requirements. High
Customers
Interest as per the
requirements of the
project as they need the
project for their
requirements. Medium
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Project team
They make the project as
per the requirements of
the people. High
Manager of project
They make all the
requirements fulfilled Low
1.11 Team Operating Principles
Please list a minimum of 3 Team Operating Principles you believe will be important for your project
(Kloppenborg, Anantatmula & Wells 2018, pp. 69-70):
# Team operating principle
1 The first team operating principle is to manage the project proposal properly.
2
The second team operating principle is to find the appropriate location relevant to the
project.
3 The third team operating principle is to manage the team for project completion.
1.12 Lessons Learned
Please list a minimum of 3 Lessons Learned from past projects you believe can contribute to your
project (Kloppenborg, Anantatmula & Wells 2018, p. 70):
# Lesson
1
The lesson learned from the last project is that team management is necessary for the
successful completion of project.
2 The other lesson learned is that team members are very necessary for project completion.
3 The third lesson is that all the resources are needed to use in the project successfully.
1.13 Commitment
Fill out the first column of the table below(Kloppenborg, Anantatmula & Wells 2018, p. 70):
Sponsor Department / Organization Signature
CEO N/A
Project Manager Department / Organization Signature
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Branch Manager N/A
Core Team Members Department/ Organization Signature
Manager of communication and
Information technology
N/A
Administration manager
2 References:
Kloppenborg, TJ, Anantatmula, V & Wells, KN 2018, Contemporary Project Management, 4 edn,
Cengage Learning, Boston, MA, USA.
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